Our Mission
To provide services and leadership, in partnership with families, schools and communities, that improve
the learning outcomes and well-being of all children and youth.
Our Goals
• Increase learning growth for students
• Decrease the gap in achievement
• Increase annual graduation rates
• Increase gateways to post-secondary success
Monday, December 16, 2013
Happy Holidays!
Click here for an e-card (with sound) from chief administrator Paula Vincent wishing you all a happy holiday season.
Governor & Lieutenant Governor to Visit Johnston REC on Dec. 19
On Dec. 19 the AEA chiefs are pleased to have the opportunity to host Gov. Terry Branstad, Lt. Gov Kim Reynolds and Linda Fandel, the Governor’s Special Assistant for Education, during the chiefs’ monthly meeting. Branstad, Reynolds and Fandel will hear from the chiefs about the ways the AEAs are collaborating as a cohesive system to support schools including the Collaborating for Kids (C4K) partnership, implementation of RtI/MTSS and support for Teacher Leadership Compensation.
We wanted you to be aware of this visit, which will take place from approximately 8:45 to 10:15 a.m., so you can welcome our guests to Heartland AEA if you see them.
We wanted you to be aware of this visit, which will take place from approximately 8:45 to 10:15 a.m., so you can welcome our guests to Heartland AEA if you see them.
Is Your Address Current? If Not, You Won’t Receive Your W-2 in the Mail
The Payroll Department will have your 2013 Form W-2 Wage and Tax Statement ready by mid-January. Your W-2 will be available electronically through Employee Online and a paper copy will be mailed to your home address. Please help us ensure you receive your paper W-2 in a timely fashion by verifying that we have your correct address on file in our Employee Online system. Please check your information in the system by December 31, 2013.
To verify your address through Employee Online, login to your Employee Dashboard. Employee Online is one of the navigation tabs at the top of the page, just like the Intranet or Leave Online tabs. Once you’ve reached the Employee Online home page, click on Home Address in the left hand navigation section. If you need to update your address, click on the Edit button in the lower right hand corner of the page. It’s that easy!
If you have questions about your personal information, contact Katie Streff, Human Resources Assistant, at kstreff@heartlandaea.org or ext. 14614. If you have questions about Form W-2, contact Steve Jordan, Senior Payroll Specialist, at sjordan@heartlandaea.org or ext. 14908.
To verify your address through Employee Online, login to your Employee Dashboard. Employee Online is one of the navigation tabs at the top of the page, just like the Intranet or Leave Online tabs. Once you’ve reached the Employee Online home page, click on Home Address in the left hand navigation section. If you need to update your address, click on the Edit button in the lower right hand corner of the page. It’s that easy!
If you have questions about your personal information, contact Katie Streff, Human Resources Assistant, at kstreff@heartlandaea.org or ext. 14614. If you have questions about Form W-2, contact Steve Jordan, Senior Payroll Specialist, at sjordan@heartlandaea.org or ext. 14908.
Payroll Dates for 2014
Due Dates
Staff members frequently inquire when timesheets, addendum pay, direct deposit forms and other changes need to be submitted to the Payroll Department in order to be processed for a particular pay date. To assist in your planning, below is a list of 2014 pay dates and corresponding due dates. Payroll needs to receive all information by the end of the day on the due date to ensure payments and/or changes are made on the corresponding pay date. Any information received in Payroll after the due date may be processed during the next payroll cycle.
For those staff members being paid from a timesheet or receiving addendum pay, please keep in mind these items are to be completed, approved/signed by a supervisor and submitted to Payroll within four working days after the end of the pay period. Any items received after the due date may be processed on the next payroll.
Pay Dates & Due Dates
The first column lists pay dates and the second column lists due dates:
Jan. 15 Jan. 7
Jan. 31 Jan. 21
Feb. 14 Feb. 6
Feb. 28 Feb. 20
March 14 March 6
March 31 March 20
April 15 April 4
April 30 April 21
May 15 May 6
May 30 May 21
June 13 June 5
June 30 June 19
July 15 July 7
July 31 July 21
Aug. 15 Aug. 6
Aug. 29 Aug. 21
Sept. 15 Sept. 5
Sept. 30 Sept. 19
Oct. 15 Oct. 6
Oct. 31 Oct. 21
Nov. 14 Nov. 6
Nov. 26 Nov. 20
Dec. 15 Dec. 4
Dec. 30 Dec. 19
Questions
If you have any questions, contact Steve Jordan (ext. 14908) or Tammy Lawrence (ext. 14422) in the Payroll Department.
Staff members frequently inquire when timesheets, addendum pay, direct deposit forms and other changes need to be submitted to the Payroll Department in order to be processed for a particular pay date. To assist in your planning, below is a list of 2014 pay dates and corresponding due dates. Payroll needs to receive all information by the end of the day on the due date to ensure payments and/or changes are made on the corresponding pay date. Any information received in Payroll after the due date may be processed during the next payroll cycle.
For those staff members being paid from a timesheet or receiving addendum pay, please keep in mind these items are to be completed, approved/signed by a supervisor and submitted to Payroll within four working days after the end of the pay period. Any items received after the due date may be processed on the next payroll.
Pay Dates & Due Dates
The first column lists pay dates and the second column lists due dates:
Jan. 15 Jan. 7
Jan. 31 Jan. 21
Feb. 14 Feb. 6
Feb. 28 Feb. 20
March 14 March 6
March 31 March 20
April 15 April 4
April 30 April 21
May 15 May 6
May 30 May 21
June 13 June 5
June 30 June 19
July 15 July 7
July 31 July 21
Aug. 15 Aug. 6
Aug. 29 Aug. 21
Sept. 15 Sept. 5
Sept. 30 Sept. 19
Oct. 15 Oct. 6
Oct. 31 Oct. 21
Nov. 14 Nov. 6
Nov. 26 Nov. 20
Dec. 15 Dec. 4
Dec. 30 Dec. 19
Questions
If you have any questions, contact Steve Jordan (ext. 14908) or Tammy Lawrence (ext. 14422) in the Payroll Department.
Reminder: Agency Debuts New Mobile Website
In response to the ever-growing population of mobile users, the Agency has debut a new mobile website. This website will automatically load on a web browser (Firefox, Safari, Chrome, etc.) when it is accessed on a smartphone or tablet device. It is specially designed to be mobile-friendly and features large buttons to tap with your fingers instead of small text-based links that you are accustomed to clicking when using a computer.
The mobile site is not a full recreation of our main website—it features those items that we know our clients use most often:
We encourage you to take the mobile site for a test drive and send your feedback to comms@heartlandaea.org. Please spread the word about the site to our educators, students and families!
The mobile site is not a full recreation of our main website—it features those items that we know our clients use most often:
- Professional Development Catalog
- Reserve Materials
- Online Resources
- News
- Calendar (coming soon!)
- Careers
- Staff Directory
- Locations
- Contact Us
We encourage you to take the mobile site for a test drive and send your feedback to comms@heartlandaea.org. Please spread the word about the site to our educators, students and families!
Additional Early Literacy Guidance/CBE Final Report
The message below was sent to administrators last week from Iowa Department of Education.
Dear Administrator:
I am writing to notify you of two items regarding recently enacted Iowa Code Section 279.68 on Early Literacy Progression. Both items require action on your part. First, in order to obtain your district’s share of the $8 million appropriated by the legislature for implementation of the Early Literacy Progression law, you need to submit a brief application at www.iowagrants.gov. This process is similar to the process used to distribute the Teacher Leadership and Compensation planning grant funds earlier in the school year. The grant opportunity is currently open, and I urge you to submit your information as soon as possible. Instructions for accessing the grant application are attached in the link below.
Second, due to the scope of the law, the Iowa Department of Education will be offering a series of technical assistance opportunities throughout the next year to support districts with implementation. The first installment will occur in the next two weeks. The Department will sponsor one face-to-face meeting and two webinars during which representatives from the Department will review new guidance on Iowa Code §279.68 and the rules recently noticed by the State Board of Education in IAC 281—62. Two guidance documents, both attached in the link below, include information on the new requirements for Iowa’s school districts and tips on how districts may wish to use the funds allocated for the purpose of fulfilling the requirements. There will be ample opportunity for questions. Dates and times offered are below.
December 18
Webinar: http://iowa.adobeconnect.com/r6o0lfof3zc/
2:00-4:00 p.m.
December 19
Webinar: http://iowa.adobeconnect.com/r6o0lfof3zc/
7:30-9:30 a.m.
December 20
Grimes Building, 400 E 14th St., Des Moines (Room - Basement 100)
2:00-4:00 p.m.
Cordially,
Dave Tilly
Click here for attachments.
Dear Administrator:
I am writing to notify you of two items regarding recently enacted Iowa Code Section 279.68 on Early Literacy Progression. Both items require action on your part. First, in order to obtain your district’s share of the $8 million appropriated by the legislature for implementation of the Early Literacy Progression law, you need to submit a brief application at www.iowagrants.gov. This process is similar to the process used to distribute the Teacher Leadership and Compensation planning grant funds earlier in the school year. The grant opportunity is currently open, and I urge you to submit your information as soon as possible. Instructions for accessing the grant application are attached in the link below.
Second, due to the scope of the law, the Iowa Department of Education will be offering a series of technical assistance opportunities throughout the next year to support districts with implementation. The first installment will occur in the next two weeks. The Department will sponsor one face-to-face meeting and two webinars during which representatives from the Department will review new guidance on Iowa Code §279.68 and the rules recently noticed by the State Board of Education in IAC 281—62. Two guidance documents, both attached in the link below, include information on the new requirements for Iowa’s school districts and tips on how districts may wish to use the funds allocated for the purpose of fulfilling the requirements. There will be ample opportunity for questions. Dates and times offered are below.
December 18
Webinar: http://iowa.adobeconnect.com/r6o0lfof3zc/
2:00-4:00 p.m.
December 19
Webinar: http://iowa.adobeconnect.com/r6o0lfof3zc/
7:30-9:30 a.m.
December 20
Grimes Building, 400 E 14th St., Des Moines (Room - Basement 100)
2:00-4:00 p.m.
Cordially,
Dave Tilly
Click here for attachments.
Please Complete Insurance Survey by December 31
Thanks to so many of you who have already completed the Insurance Survey for this year.
If you’ve not had an opportunity to do so yet, please take a minute to let us know how your benefits have worked for you and what suggestions you may have for the Insurance Committee to improve them. We want to hear from you!
Click on the link below or cut and paste it into your browser. https://www.surveymonkey.com/s/BenefitsSurvey2013-14
The deadline to complete the survey is December 31, 2013.
Click on the link below or cut and paste it into your browser. https://www.surveymonkey.com/s/BenefitsSurvey2013-14
The deadline to complete the survey is December 31, 2013.
Congratulations to Hydration Challenge Winners!
Click here to see the list of winners from the recent hydration challenge put on by the Wellness Committee. Special congratulations to the first place winners Hydrated & Happy -- Jennifer Downs, Karen Jones-Treinen, Heidi Webber, Nicole DiTamaso and Brianna Sayre Geiser. Thanks to everyone who participated and increased the amount of water you drink!
Holiday Office and Van Schedule
All Heartland AEA offices be closed December 24, 25 and 31 and January 1 of the holiday season. Please take note of the following schedule as you plan to send and receive items through our van mail.
- December 20-January 3 No Van Delivery
- January 6, 2014 Regular Van Delivery Resumes
Changes in Long Distance Calling
The Internal Technology Department received a request earlier in the year to change long distance calls so that the Heartland AEA telephone number will display on the receiving end (via caller ID). The reason for this request was parents were hanging up the phone when they saw the number listed as “unavailable.”
Because of this change, you will now hear a long continuous tone after you dial the number. Please enter the long distance code at this time and your call will go through. If you have any questions, contact Tuan Dao, Network Administrator, at tdao@heartlandaea.org or ext. 14413.
Because of this change, you will now hear a long continuous tone after you dial the number. Please enter the long distance code at this time and your call will go through. If you have any questions, contact Tuan Dao, Network Administrator, at tdao@heartlandaea.org or ext. 14413.
Reminders About Keriomail
Agency staff members are reminded that e-mails sent to aea11.k12.ia.us addresses will continue to be forwarded to staff Gmail addresses through June 30, 2014. Staff can access archived email in Kerio but can no longer send mail from Kerio.
Please use the time between now and June 30 to update any accounts that are tied to an aea11.k12.ia.us e-mail address. Also, if you haven’t done so lately, consider reviewing the Email Migration tab on the Employee Dashboard. Among the resources available is information about how to create groups or email lists in Gmail.
If you have questions about your Gmail account, contact Tim Weets, Network Specialist, at tweets@heartlandaea.org or ext. 14322.
Please use the time between now and June 30 to update any accounts that are tied to an aea11.k12.ia.us e-mail address. Also, if you haven’t done so lately, consider reviewing the Email Migration tab on the Employee Dashboard. Among the resources available is information about how to create groups or email lists in Gmail.
If you have questions about your Gmail account, contact Tim Weets, Network Specialist, at tweets@heartlandaea.org or ext. 14322.
Monday, December 9, 2013
Our Mission
To provide services and leadership, in partnership with families, schools and communities, that improve the learning outcomes and well-being of all children and youth.
Our Goals
• Increase learning growth for students
• Decrease the gap in achievement
• Increase annual graduation rates
• Increase gateways to post-secondary success
To provide services and leadership, in partnership with families, schools and communities, that improve the learning outcomes and well-being of all children and youth.
Our Goals
• Increase learning growth for students
• Decrease the gap in achievement
• Increase annual graduation rates
• Increase gateways to post-secondary success
Happy Holidays!
Click here for an e-card (with sound) from chief administrator Paula Vincent wishing you all a happy holiday season.
Revised Naming Convention for Out-of-Area Travel/PD Form
The suggested naming convention suggested in last week’s Connection for the Out of Area Travel/Professional Development form needs to be modified to 'OAT-your name-mm_dd_yy'. We are replacing the forward slash (/) with the underscore (_). The use of the forward slash (/) to separate the date causes problems for certain operating systems and could lead to problems with opening and saving the files.
Please contact Brian Whalen, Business Manager, at bwhalen@heartlandaea.org or at extension 14005 if you have questions.
Please contact Brian Whalen, Business Manager, at bwhalen@heartlandaea.org or at extension 14005 if you have questions.
Upcoming December Payroll Timelines
Due to the upcoming agency holiday schedule, staff members paid from a timesheet must have their December 1-15 timesheets completed, approved by their supervisor and submitted to the Payroll Department by the end of the day on December 19 in order to ensure they receive pay at the end of the month.
Agency offices will be closed on December 31. As a result, payday will be December 30. If you have any questions, please contact Steve Jordan (ext. 14908) or Tammy Lawrence (ext. 14422) in the Payroll Department.
Agency offices will be closed on December 31. As a result, payday will be December 30. If you have any questions, please contact Steve Jordan (ext. 14908) or Tammy Lawrence (ext. 14422) in the Payroll Department.
December 2013 School Leader Update
Click here for a link to the December 2013 issue of the School Leader Update from the Iowa Department of Education.
December 2013 Board of Directors Meeting Agenda
Click here to download the agenda for the December 10 Heartland AEA Board of Directors meeting.
Mobile Hotspot Etiquette
The Agency has provided a growing number of employees with mobile hotspots or cellular service on their iPads. Please be aware that using these in places with existing wireless networks can cause those networks to perform poorly. So if you are in a partner school, please use their wireless connectivity as opposed to turning on your mobile hotspot or using your iPad as a hotspot. The school's tech support department (and all their students and staff) will greatly appreciate it. This also holds true in Heartland facilities.
Just as in movie theaters and on airplanes, where they ask you to shut off your cell phones, please remember to do the same with your mobile hotspots when you enter a building with a wireless network. For an iPad with cellular service, you can leave the iPad on, but please make sure that you go to the settings control panel and turn off the "Personal Hotspot" feature. Failure to do so will likely cause the existing wireless network to not perform well. Just as an FYI, some districts have features in their wireless networks to find mobile hot spots and turn them off. If your iPad is turning off unexpectedly, that could be the reason.
Just as in movie theaters and on airplanes, where they ask you to shut off your cell phones, please remember to do the same with your mobile hotspots when you enter a building with a wireless network. For an iPad with cellular service, you can leave the iPad on, but please make sure that you go to the settings control panel and turn off the "Personal Hotspot" feature. Failure to do so will likely cause the existing wireless network to not perform well. Just as an FYI, some districts have features in their wireless networks to find mobile hot spots and turn them off. If your iPad is turning off unexpectedly, that could be the reason.
This Week’s Getting Great with Google Tip
How to Print What You Need from an Email
If you need to print an email, you can choose to print a section of an email conversation or print the whole conversation.
https://support.google.com/mail/answer/8255?hl=en
If you need to print an email, you can choose to print a section of an email conversation or print the whole conversation.
https://support.google.com/mail/answer/8255?hl=en
Monday, December 2, 2013
Our Mission
To provide services and leadership, in partnership with families, schools and communities, that improve the learning outcomes and well-being of all children and youth.
Our Goals
• Increase learning growth for students
• Decrease the gap in achievement
• Increase annual graduation rates
• Increase gateways to post-secondary success
To provide services and leadership, in partnership with families, schools and communities, that improve the learning outcomes and well-being of all children and youth.
Our Goals
• Increase learning growth for students
• Decrease the gap in achievement
• Increase annual graduation rates
• Increase gateways to post-secondary success
First Semester A-87 Certification For Federally-Funded Staff
Semi-annually, Heartland AEA must comply with the federal grant rules identified in the Office of Management and Budget (OMB) Circular A-87 pertaining to documentation needed for federal expenditures. For employees who are funded 100% with federal funding, there are Circular A-87 audit requirements we need to meet in order to document appropriate expenditures. If you are in the fully-funded group, you will receive an email on December 4 from heartlandworkflow with the subject A87 Certification Notice - Action Required with a link to the certification page. The process is very simple and the same as previous years.
If you are new to this process or need a refresher, below is a link to a presentation that explains the background for Circular A-87 and the steps Heartland AEA must take to meet the requirements. Please watch the 5-minute video by clicking on the link below. Keep in mind that the video was created in March 2011. Although some of the dates and time lines in the video are outdated, the process and the purpose of the A-87 certification are still the same.
https://aea111.eduvision.tv/Default.aspx?q=3SfVi13wT7TQcvi960rMNg%253d%253d
Password: a87aea
You will need to click on the play button in order to start the video. As the video will explain, employees who are fully funded from one grant will need to certify every six months that they are performing duties allowed under the federal grant.
If you have any questions, contact Brian Whalen, Business Manager, at bwhalen@heartlandaea.org or ext. 14005. The Business Office appreciates your prompt completion of the certifications and your assistance in helping us comply with this reporting requirement.
If you are new to this process or need a refresher, below is a link to a presentation that explains the background for Circular A-87 and the steps Heartland AEA must take to meet the requirements. Please watch the 5-minute video by clicking on the link below. Keep in mind that the video was created in March 2011. Although some of the dates and time lines in the video are outdated, the process and the purpose of the A-87 certification are still the same.
https://aea111.eduvision.tv/Default.aspx?q=3SfVi13wT7TQcvi960rMNg%253d%253d
Password: a87aea
You will need to click on the play button in order to start the video. As the video will explain, employees who are fully funded from one grant will need to certify every six months that they are performing duties allowed under the federal grant.
If you have any questions, contact Brian Whalen, Business Manager, at bwhalen@heartlandaea.org or ext. 14005. The Business Office appreciates your prompt completion of the certifications and your assistance in helping us comply with this reporting requirement.
Reminder: New Guidelines for Completing and Submitting Out-of-Area Travel/PD Form
In order to expedite the
reimbursement of out-of-area travel and professional development
expenses, the Business Office is asking all employees to adhere to the
following guidelines:
- Only use the current Out-of-Area Travel/Professional Development form linked on the Intranet and always submit the form electronically. The form is titled Out-of-Area Travel & PD Form/2013-14 Travel Memo and is located under the Business Office link in the left hand navigation. Do not use a form stored on your computer, as using old forms causes confusion about who should be signing the forms and where the forms should be sent.
- When saving the form, title it as ‘OAT-your name-mm/dd/yy.’ The date should be either the first date of travel or the date of your professional development. Using a standard naming convention should help with the flow of the form. Supervisors will immediately know what is attached and know that they need to act on it.
- When receipts are required, scan them to one pdf file. The file can contain multiple pages, but we would like them all in one file. By limiting the number of documents being emailed, it will be easier for supervisors and the Business Office to track the receipts and keep them with the form.
Agency to Debut New Mobile Website
In response to this ever-growing population of mobile users, the Agency is pleased to debut its new mobile website. This website will automatically load on a web browser (Firefox, Safari, Chrome, etc.) when it is accessed on a smartphone or tablet device. It is specially designed to be mobile-friendly and features large buttons to tap with your fingers instead of small text-based links that you are accustomed to clicking when using a computer.
The mobile site is not a full recreation of our main website—it features those items that we know our clients use most often:
- Professional Development Catalog
- Reserve Materials
- Online Resources
- News
- Calendar (coming soon!)
- Careers
- Staff Directory
- Locations
- Contact Us
- The Agency didn’t need to go through Apple or Android to have the app approved, and we don’t need to go through them to have it updated, so we have control over and easy publishing rights to the content on the site.
- Mobile sites are easier to find than apps that have to be searched for on the App Store or Android Market.
- A mobile site doesn’t have to be downloaded to your device as an app would, so it does not take up valuable data on your phone or tablet. Updates don’t have to be downloaded, either.
- Mobile websites are always available for users to return to them.
- Mobile websites are accessible across platforms and can be easily shared among users and search engines.
Employee Assistance Program: Here For You & Your Family
If so, Heartland AEA offers EAP (employee assistance program) services through Bensinger, Dupont and Associates (BDA). Under EAP you can receive no-cost, confidential help for a wide variety of needs and concerns, such as:
- Depression
- Stress management
- Anxiety
- Marital difficulties
- Relationship problems
- Family conflict
- Alcohol or drug addictions
- Financial concerns – telephone consultation with financial consultant on budgeting, taxes and debt consolidation
- Parenting concerns
- Problem gambling
- Eating disorders
- Legal concerns – telephone and/or one in-person consultation with an attorney on tax filing, guardianship and power-of-attorney services
- Childcare and eldercare – telephone consultation with a work-life professional to provide information, referrals and resources related to childcare or eldercare concerns
Online services are available at: www.niseap.com
Password: NISenhanced
Click here to download a brochure that describes EAP services. It is also archived on the Intranet > Benefits > Employee Assistance Program. If you have any questions or feedback, contact Kathy Martin, Benefits Specialist, at kmartin@heartlandaea.org or ext. 14385.
This Week's Getting Great With Google Tip
How to “Edit the Subject” line when Replying to or Forwarding a Message
In addition to Reply and Forward, there is another option to edit the Subject line. Changing the subject line will start a new conversation rather than be attached to the existing conversation.
To change the Subject line:
1. Click on “Reply” or “Forward”
2. Click on the arrow to the left of the address you are sending to
3. Select “Edit subject” a full compose window will open. From the full compose window, you can change the subject line.
In addition to Reply and Forward, there is another option to edit the Subject line. Changing the subject line will start a new conversation rather than be attached to the existing conversation.
To change the Subject line:
1. Click on “Reply” or “Forward”
2. Click on the arrow to the left of the address you are sending to
3. Select “Edit subject” a full compose window will open. From the full compose window, you can change the subject line.
Monday, November 25, 2013
Our Mission
To provide services and leadership, in partnership with families, schools and communities, that improve the learning outcomes and well-being of all children and youth.
Our Goals
• Increase learning growth for students
• Decrease the gap in achievement
• Increase annual graduation rates
• Increase gateways to post-secondary success
To provide services and leadership, in partnership with families, schools and communities, that improve the learning outcomes and well-being of all children and youth.
Our Goals
• Increase learning growth for students
• Decrease the gap in achievement
• Increase annual graduation rates
• Increase gateways to post-secondary success
Reserving Alternate Meeting Space During HVAC Remodel
As we have stated in previous Connections, all meetings that were scheduled in the Johnston REC from February 1 to June 1, 2014 have been moved to the Heartland AEA West Des Moines Campus because of the HVAC remodel project.
If you want to meet in a different location because the Heartland AEA West Des Moines Campus doesn’t meet your needs, please cancel the room reservation that was made for you. If you need assistance finding another non-agency location for a larger group meeting, fill out the Conference Room Request form. Your supervisor or the appropriate director will need to approve the room request prior to submission should there be a fee for the space you’ve requested.
The West Des Moines Campus, which is located at 815 8th Street in West Des Moines, has many rooms, both large and small, to accommodate different types of meetings and temporary work spaces. It is handicapped accessible, has ample parking and is close to various restaurants. We will do our best to provide as many amenities as possible, including wireless Internet, some rooms with dedicated LCD projectors and access to copying and printing. While it won’t have the same amenities you are used to at the Johnston REC, it will be more than adequate to use as a temporary meeting space during the remodeling project.
If you want to meet in a different location because the Heartland AEA West Des Moines Campus doesn’t meet your needs, please cancel the room reservation that was made for you. If you need assistance finding another non-agency location for a larger group meeting, fill out the Conference Room Request form. Your supervisor or the appropriate director will need to approve the room request prior to submission should there be a fee for the space you’ve requested.
The West Des Moines Campus, which is located at 815 8th Street in West Des Moines, has many rooms, both large and small, to accommodate different types of meetings and temporary work spaces. It is handicapped accessible, has ample parking and is close to various restaurants. We will do our best to provide as many amenities as possible, including wireless Internet, some rooms with dedicated LCD projectors and access to copying and printing. While it won’t have the same amenities you are used to at the Johnston REC, it will be more than adequate to use as a temporary meeting space during the remodeling project.
New Guidelines for Completing and Submitting Out-of-Area Travel/PD Form
In order to expedite the reimbursement of out-of-area travel and professional development expenses, the Business Office is asking all employees to adhere to the following guidelines:
- Only use the current Out-of-Area Travel/Professional Development form linked on the Intranet and always submit the form electronically. The form is titled Out-of-Area Travel & PD Form/2013-14 Travel Memo and is located under the Business Office link in the left hand navigation. Do not use a form stored on your computer, as using old forms causes confusion about who should be signing the forms and where the forms should be sent.
- When saving the form, title it as ‘OAT-your name-mm/dd/yy.’ The date should be either the first date of travel or the date of your professional development. Using a standard naming convention should help with the flow of the form. Supervisors will immediately know what is attached and know that they need to act on it.
- When receipts are required, scan them to one pdf file. The file can contain multiple pages, but we would like them all in one file. By limiting the number of documents being emailed, it will be easier for supervisors and the Business Office to track the receipts and keep them with the form.
Reminder: Process for Communicating Inclement Weather Office Closings & Course Cancellations
It’s that time of year…time to start
thinking about the winter months and the not-so-pleasant weather that
comes with it. Offices will typically be open unless all schools in a
region are closed and travel is not recommended. But we all know this
happens! So in preparation for the possibility of office closings and
professional development course cancellations, please read below for the
process that the Agency uses to communicate about closings or delays.
First, click here to read the Agency’s Inclement Weather policy, which can be found on page 47 of the Staff Handbook.
Remember that the Temporary Remote Workplace Program can be used in extraordinary circumstances with supervisor approval. More information about the program can be found in the Staff Handbook. In an inclement weather circumstance, staff members who complete timesheets have the option of taking unpaid leave, even if they have other leaves available.
If you have any questions about the Inclement Weather policy, contact Laura Gillon, Executive Director of Human Resources, at lgillon@heartlandaea.org or ext. 14416.
Communicating Office Closures
The Agency uses a variety of methods to notify staff members of office closures due to inclement weather. SchoolReach SchoolReach is an online system that sends voice messages to staff. When used, the service will call selected phone numbers in our employee contact list and will deliver a recorded message. The service will deliver the message to both live answer and answering machines. No answers (phones ringing over 40 seconds) and busies will be automatically retried twice in 15-minute intervals after the initial call.
We will contact only those staff members who are assigned to offices that close. For example, if the Newton and Indianola offices are closed, we will only call the staff members who are assigned to those offices. Staff in other offices won’t receive a call. The calls that SchoolReach makes will be generated by the Agency’s Communications Department—they will not come directly from SchoolReach.
To ensure that you receive a phone call about office closings, review your phone number information in the Agency’s Employee Online system and make sure it is up-to-date. If you have provided both a home number and a cell phone number in Employee Online, we will call you at both numbers in the event of an office closing.
Please Note the Following About SchoolReach
When SchoolReach places a call, if your phone has caller ID, the ID will display the Agency’s main number, (515) 270-9030. When you get a call from the system, there will be a short pause at the beginning of the message. This usually is only a few seconds pause. Answer your phone as you normally would with “hello” and hold for the message to begin. Multiple “hellos” will delay the message. Please inform all family members who may answer your phone of this process. If you rely on your answering machine to screen calls, the system will detect that your machine has answered and will play the recorded message to your machine. The phone will ring for up to 40 seconds. Make sure that your machine answers after four rings or you may miss the message.
At the end of the message you will be prompted to “press any key” to hear the message again. This can be helpful if a child answers the phone and hands it to a parent, who can then have the message repeated in its entirety.
Website
We will post closing information on the front page of the Agency’s website (www.heartlandaea.org).
Cancellation Hotline
We will record closing information on a “cancellation hotline” that staff members can call into at (515) 270-0405 ext. 14041. When you call in you will hear a recorded message that says the date and which offices are closed if there are closings. If there are no closings, the message will reflect that.
Social Media
We will post closing information on the Agency’s Facebook & Twitter accounts (www.facebook.com/heartlandaea & twitter.com/HeartlandAEA).
Communicating Professional Development Class Cancellations
If a professional development class is canceled, the cancellation will be communicated via the agency website, cancellation hotline and social media.
If you have any questions about inclement weather communications, please contact Courtney Croatt, Communications Specialist, at ccroatt@heartlandaea.org or ext. 14474.
First, click here to read the Agency’s Inclement Weather policy, which can be found on page 47 of the Staff Handbook.
Remember that the Temporary Remote Workplace Program can be used in extraordinary circumstances with supervisor approval. More information about the program can be found in the Staff Handbook. In an inclement weather circumstance, staff members who complete timesheets have the option of taking unpaid leave, even if they have other leaves available.
If you have any questions about the Inclement Weather policy, contact Laura Gillon, Executive Director of Human Resources, at lgillon@heartlandaea.org or ext. 14416.
Communicating Office Closures
The Agency uses a variety of methods to notify staff members of office closures due to inclement weather. SchoolReach SchoolReach is an online system that sends voice messages to staff. When used, the service will call selected phone numbers in our employee contact list and will deliver a recorded message. The service will deliver the message to both live answer and answering machines. No answers (phones ringing over 40 seconds) and busies will be automatically retried twice in 15-minute intervals after the initial call.
We will contact only those staff members who are assigned to offices that close. For example, if the Newton and Indianola offices are closed, we will only call the staff members who are assigned to those offices. Staff in other offices won’t receive a call. The calls that SchoolReach makes will be generated by the Agency’s Communications Department—they will not come directly from SchoolReach.
To ensure that you receive a phone call about office closings, review your phone number information in the Agency’s Employee Online system and make sure it is up-to-date. If you have provided both a home number and a cell phone number in Employee Online, we will call you at both numbers in the event of an office closing.
Please Note the Following About SchoolReach
When SchoolReach places a call, if your phone has caller ID, the ID will display the Agency’s main number, (515) 270-9030. When you get a call from the system, there will be a short pause at the beginning of the message. This usually is only a few seconds pause. Answer your phone as you normally would with “hello” and hold for the message to begin. Multiple “hellos” will delay the message. Please inform all family members who may answer your phone of this process. If you rely on your answering machine to screen calls, the system will detect that your machine has answered and will play the recorded message to your machine. The phone will ring for up to 40 seconds. Make sure that your machine answers after four rings or you may miss the message.
At the end of the message you will be prompted to “press any key” to hear the message again. This can be helpful if a child answers the phone and hands it to a parent, who can then have the message repeated in its entirety.
Website
We will post closing information on the front page of the Agency’s website (www.heartlandaea.org).
Cancellation Hotline
We will record closing information on a “cancellation hotline” that staff members can call into at (515) 270-0405 ext. 14041. When you call in you will hear a recorded message that says the date and which offices are closed if there are closings. If there are no closings, the message will reflect that.
Social Media
We will post closing information on the Agency’s Facebook & Twitter accounts (www.facebook.com/heartlandaea & twitter.com/HeartlandAEA).
Communicating Professional Development Class Cancellations
If a professional development class is canceled, the cancellation will be communicated via the agency website, cancellation hotline and social media.
If you have any questions about inclement weather communications, please contact Courtney Croatt, Communications Specialist, at ccroatt@heartlandaea.org or ext. 14474.
Iowa Reading Research Center Report Shows Inconsistencies in Reading Instruction
Click here for a report released last Wednesday by the Iowa Reading Research Center (IRRC). The report shows inconsistencies in literacy instructional practices in Iowa schools, which may be contributing to stagnant reading trends reported among Iowa’s students for the past several years.
About the Iowa Reading Research Center (IRRC)
The Iowa Reading Research Center’s purpose is to apply current research for the development of literacy across Iowa. The IRRC is action-oriented and initiatives include reading assessments, data reporting system, evidence-based interventions and teaching strategies, early literacy framework, summer reading program, professional learning, and parent resources and information. Please visit www.iowareadingresearch.org.
About the Iowa Reading Research Center (IRRC)
The Iowa Reading Research Center’s purpose is to apply current research for the development of literacy across Iowa. The IRRC is action-oriented and initiatives include reading assessments, data reporting system, evidence-based interventions and teaching strategies, early literacy framework, summer reading program, professional learning, and parent resources and information. Please visit www.iowareadingresearch.org.
Carroll & Ankeny Schools Among Those Recognized for Reducing Gaps in Student Achievement
Congratulations to Carroll High School and Northeast Elementary School in Ankeny, two of six schools from across the state honored by the State Board of Education for significant progress in closing gaps in student achievement.
The Breaking Barriers to Teaching and Learning Award was created by the State Board of Education. Each year, the award recognizes successful efforts to eliminate achievement gaps among students who face challenges. This year’s award-winners were recognized for having the highest proficiency rates statewide in math and reading among a specific subgroup of students, such as students who do not speak English as their native language and students from low-income backgrounds. Data from three years were examined to confirm a positive trend for each school.
The schools that met these criteria are:
The Breaking Barriers to Teaching and Learning Award was created by the State Board of Education. Each year, the award recognizes successful efforts to eliminate achievement gaps among students who face challenges. This year’s award-winners were recognized for having the highest proficiency rates statewide in math and reading among a specific subgroup of students, such as students who do not speak English as their native language and students from low-income backgrounds. Data from three years were examined to confirm a positive trend for each school.
The schools that met these criteria are:
- Cedar Falls High School, Cedar Falls: African American students (84.7 percent proficiency rate in reading and mathematics; statewide average for this subgroup is 46.3 percent).
- South Tama County Elementary, Tama: Native American students (75.8 percent proficiency rate in reading and mathematics; statewide average for this subgroup is 59.3 percent).
- Carroll High School, Carroll: Low socioeconomic status (86.4 percent proficiency rate in reading and math; statewide average for this subgroup is 61.3 percent).
- Northeast Elementary, Ankeny: Students on Individualized Education Programs (75.8 percent proficiency rate in reading and mathematics; statewide average for this subgroup is 32.3 percent).
- Kennedy High School, Cedar Rapids: Latino students (92.3 percent proficiency rate in reading and mathematics; statewide average for this subgroup is 58.8 percent).
- Lenox Elementary School, Lenox: English language learners (86.4 percent proficiency rate in reading and math; statewide average for this subgroup is 42.6 percent).
Dependent Care Flex Spending Plan Enrollment Deadline November 29
Do you have a child under the age of 13 for whom you currently pay childcare expenses? You may be eligible to have those costs deducted from your paycheck on a pre-tax basis. Click here to watch a video that explains how the Dependent Care Flexible Spending program works and how it can save your family money.
To make your dependent care election for 2014, click on this link: https://peoplebox.aea11.k12.ia.us/depcare or copy and paste it into your Firefox or Safari browser. Use your PeopleBox login and password first, and if that fails, try your Employee Dashboard password. Dependent Care enrollment will be closed on Friday, November 29 at 4:00 p.m.
As a reminder, all dependent care expenses for the 2013 plan year must be incurred by December 31, 2013 and must be submitted to Kabel Business Services for reimbursement by March 1, 2014.
If you have any questions, contact Kathy Martin, Benefits Specialist, at kmartin@heartlandaea.org or ext. 14385.
To make your dependent care election for 2014, click on this link: https://peoplebox.aea11.k12.ia.us/depcare or copy and paste it into your Firefox or Safari browser. Use your PeopleBox login and password first, and if that fails, try your Employee Dashboard password. Dependent Care enrollment will be closed on Friday, November 29 at 4:00 p.m.
As a reminder, all dependent care expenses for the 2013 plan year must be incurred by December 31, 2013 and must be submitted to Kabel Business Services for reimbursement by March 1, 2014.
If you have any questions, contact Kathy Martin, Benefits Specialist, at kmartin@heartlandaea.org or ext. 14385.
Kabel Business Services Holiday Schedule
Kabel Business Services, the provider of our agency medical flex spending, dependent care and Health Reimbursement Arrangement (HRA), has notified us of their holiday hours so you can be reimbursed for your claims in a timely manner.
Kabel will be closed for:
Kabel will be closed for:
- Thanksgiving on Thursday, November 28 and Friday, November 29. There will be no disbursements for claims on these days.
- Christmas on Tuesday, December 24 and Wednesday, December 25. There will be no disbursements for claims on these days.
- New Years on Wednesday, January 1, 2014.
Out of Office Protocols For Quality Customer Service
It is important to have correct referral information available to internal and external customers who may call or e-mail staff members during absences. Considering upcoming holidays and leave/vacation schedules, this is a good time to review the steps we all need to take prior to being out of the office.
Change Gmail Vacation Responder (Out-of-Office message) (sample below)
Change Voicemail Greeting to Unavailable (samples below)
Change Employee Dashboard to “Out of Office”
On your Employee Dashboard home page in the upper left under “Workflow Tasklist” is a box to click when you are out of the office. This enables any workflows to go to the secondary approver when you are set to out of office. This is important if you do purchase requests, so they don’t sit on your tasklist while you are absent.
Change Gmail Vacation Responder (Out-of-Office message) (sample below)
- Thank you for contacting Heartland AEA. I will be out of the office until January 2. If you need immediate assistance, please contact Sally Smith at ssmith@heartlandaea.org or ext. XXXXX. Thank you.
- To turn on a vacation responder message, go to the gear-shaped icon in the top right corner of Gmail. Scroll down to and then click on Settings. Click on the first link that says general and scroll down until you see the information for “Vacation responder.” Click the button next to Vacation responder on and then enter your message in the space provided. You have the option to set the time when your message will begin and end. Click Save Changes at the bottom of the page when you are finished.
Change Voicemail Greeting to Unavailable (samples below)
- Thank you for calling Heartland AEA. You have reached Sally Smith. I am currently out of the office until (date you return). If you need immediate assistance, please contact Jane Jones at extension XXXXX, otherwise leave your name and phone number and I will return your call when I am back in the office. Thank you.
- You have reached Sally Smith at Heartland AEA. I am out of the office until (date you return). Please leave your name and phone number, and I will return your call when I am back in the office, or if you need immediate assistance, please press “0” and someone else will assist you. Thank you. (In this case, make sure that you have asked Tuan Dao to program your phone to zero out to the person who is covering for you.)
- You have reached Sally Smith at Heartland AEA. This is the week of December 23 and our offices will be closed on December 24 and 25. I will be out of the office the entire week, however, if you need assistance you may contact Jane Jones at extension XXXXX. Otherwise I will return your call on December 30. Thank you.
Change Employee Dashboard to “Out of Office”
On your Employee Dashboard home page in the upper left under “Workflow Tasklist” is a box to click when you are out of the office. This enables any workflows to go to the secondary approver when you are set to out of office. This is important if you do purchase requests, so they don’t sit on your tasklist while you are absent.
Learn More About Collaboration Stations in Short Video Tutorial
As highlighted in a previous issue of The Connection, the Agency is piloting the use of “collaboration stations” in five locations in the Johnston Regional Education Center (REC). Click here to see a short video about these stations in action and to learn more about how to use them.
Monday, November 18, 2013
Our Mission
To provide services and leadership, in partnership with families, schools and communities, that improve the learning outcomes and well-being of all children and youth.
Our Goals
• Increase learning growth for students
• Decrease the gap in achievement
• Increase annual graduation rates
• Increase gateways to post-secondary success
To provide services and leadership, in partnership with families, schools and communities, that improve the learning outcomes and well-being of all children and youth.
Our Goals
• Increase learning growth for students
• Decrease the gap in achievement
• Increase annual graduation rates
• Increase gateways to post-secondary success
November Payroll Timeline—Payday Will Be Nov. 27
Agency offices will be closed on November 28 and 29 in observance of Thanksgiving; as a result, payday will be November 27. Staff members paid from a timesheet must have their November 1-15 timesheets completed, approved by their supervisors and submitted to the Payroll Department by the end of the day on November 21 to ensure they receive pay at the end of month. If you have any questions about this, contact Steve Jordan (ext. 14908) or Tammy Lawrence (ext. 14422) in the Payroll Department.
Changes Made to Agency Website—New Special Ed Tab Created, About Us Content Shifted
Based on feedback we’ve received, a decision was made to create a new Special Education tab on the main navigation bar on our agency website. Check it out at www.heartlandaea.org!
The name of the tab is “Special Education Services” and in the drop-down menu under it are four main categories:
Please be aware of this change if you have items linked to our Special Education web pages. The new navigation will mean that your previous links will need to be updated.
With the creation of the new tab, we have shifted the “About Us” information down on the page underneath the first “content box” named “Our Agency.” Click on the “About Heartland AEA” link for all the “About Us” information including agency leadership, board of directors, office locations and schools we serve.
We hope you find this change helpful for you and those you serve. Please contact the Communications Department if you have any questions.
The name of the tab is “Special Education Services” and in the drop-down menu under it are four main categories:
- Getting Started With Special Education
- Guidance Documents
- Program Supports to Schools
- Student & Family Services
Please be aware of this change if you have items linked to our Special Education web pages. The new navigation will mean that your previous links will need to be updated.
With the creation of the new tab, we have shifted the “About Us” information down on the page underneath the first “content box” named “Our Agency.” Click on the “About Heartland AEA” link for all the “About Us” information including agency leadership, board of directors, office locations and schools we serve.
We hope you find this change helpful for you and those you serve. Please contact the Communications Department if you have any questions.
Process for Communicating Inclement Weather Office Closings & Course Cancellations
It’s that time of year…time to start thinking about the winter months and the not-so-pleasant weather that comes with it. Offices will typically be open unless all schools in a region are closed and travel is not recommended. But we all know this happens! So in preparation for the possibility of office closings and professional development course cancellations, please read below for the process that the Agency uses to communicate about closings or delays.
First, click here to read the Agency’s Inclement Weather policy, which can be found on page 47 of the Staff Handbook.
Remember that the Temporary Remote Workplace Program can be used in extraordinary circumstances with supervisor approval. More information about the program can be found in the Staff Handbook. In an inclement weather circumstance, staff members who complete timesheets have the option of taking unpaid leave, even if they have other leaves available.
If you have any questions about the Inclement Weather policy, contact Laura Gillon, Executive Director of Human Resources, at lgillon@heartlandaea.org or ext. 14416.
Communicating Office Closures
The Agency uses a variety of methods to notify staff members of office closures due to inclement weather. SchoolReach SchoolReach is an online system that sends voice messages to staff. When used, the service will call selected phone numbers in our employee contact list and will deliver a recorded message. The service will deliver the message to both live answer and answering machines. No answers (phones ringing over 40 seconds) and busies will be automatically retried twice in 15-minute intervals after the initial call.
We will contact only those staff members who are assigned to offices that close. For example, if the Newton and Indianola offices are closed, we will only call the staff members who are assigned to those offices. Staff in other offices won’t receive a call. The calls that SchoolReach makes will be generated by the Agency’s Communications Department—they will not come directly from SchoolReach.
To ensure that you receive a phone call about office closings, review your phone number information in the Agency’s Employee Online system and make sure it is up-to-date. If you have provided both a home number and a cell phone number in Employee Online, we will call you at both numbers in the event of an office closing.
Please Note the Following About SchoolReach
When SchoolReach places a call, if your phone has caller ID, the ID will display the Agency’s main number, (515) 270-9030. When you get a call from the system, there will be a short pause at the beginning of the message. This usually is only a few seconds pause. Answer your phone as you normally would with “hello” and hold for the message to begin. Multiple “hellos” will delay the message. Please inform all family members who may answer your phone of this process. If you rely on your answering machine to screen calls, the system will detect that your machine has answered and will play the recorded message to your machine. The phone will ring for up to 40 seconds. Make sure that your machine answers after four rings or you may miss the message.
At the end of the message you will be prompted to “press any key” to hear the message again. This can be helpful if a child answers the phone and hands it to a parent, who can then have the message repeated in its entirety.
Website
We will post closing information on the front page of the Agency’s website (www.heartlandaea.org).
Cancellation Hotline
We will record closing information on a “cancellation hotline” that staff members can call into at (515) 270-0405 ext. 14041. When you call in you will hear a recorded message that says the date and which offices are closed if there are closings. If there are no closings, the message will reflect that.
Social Media
We will post closing information on the Agency’s Facebook & Twitter accounts (www.facebook.com/heartlandaea & twitter.com/HeartlandAEA).
Communicating Professional Development Class Cancellations
If a professional development class is canceled, the cancellation will be communicated via the agency website, cancellation hotline and social media.
If you have any questions about inclement weather communications, please contact Courtney Croatt, Communications Specialist, at ccroatt@heartlandaea.org or ext. 14474.
First, click here to read the Agency’s Inclement Weather policy, which can be found on page 47 of the Staff Handbook.
Remember that the Temporary Remote Workplace Program can be used in extraordinary circumstances with supervisor approval. More information about the program can be found in the Staff Handbook. In an inclement weather circumstance, staff members who complete timesheets have the option of taking unpaid leave, even if they have other leaves available.
If you have any questions about the Inclement Weather policy, contact Laura Gillon, Executive Director of Human Resources, at lgillon@heartlandaea.org or ext. 14416.
Communicating Office Closures
The Agency uses a variety of methods to notify staff members of office closures due to inclement weather. SchoolReach SchoolReach is an online system that sends voice messages to staff. When used, the service will call selected phone numbers in our employee contact list and will deliver a recorded message. The service will deliver the message to both live answer and answering machines. No answers (phones ringing over 40 seconds) and busies will be automatically retried twice in 15-minute intervals after the initial call.
We will contact only those staff members who are assigned to offices that close. For example, if the Newton and Indianola offices are closed, we will only call the staff members who are assigned to those offices. Staff in other offices won’t receive a call. The calls that SchoolReach makes will be generated by the Agency’s Communications Department—they will not come directly from SchoolReach.
To ensure that you receive a phone call about office closings, review your phone number information in the Agency’s Employee Online system and make sure it is up-to-date. If you have provided both a home number and a cell phone number in Employee Online, we will call you at both numbers in the event of an office closing.
Please Note the Following About SchoolReach
When SchoolReach places a call, if your phone has caller ID, the ID will display the Agency’s main number, (515) 270-9030. When you get a call from the system, there will be a short pause at the beginning of the message. This usually is only a few seconds pause. Answer your phone as you normally would with “hello” and hold for the message to begin. Multiple “hellos” will delay the message. Please inform all family members who may answer your phone of this process. If you rely on your answering machine to screen calls, the system will detect that your machine has answered and will play the recorded message to your machine. The phone will ring for up to 40 seconds. Make sure that your machine answers after four rings or you may miss the message.
At the end of the message you will be prompted to “press any key” to hear the message again. This can be helpful if a child answers the phone and hands it to a parent, who can then have the message repeated in its entirety.
Website
We will post closing information on the front page of the Agency’s website (www.heartlandaea.org).
Cancellation Hotline
We will record closing information on a “cancellation hotline” that staff members can call into at (515) 270-0405 ext. 14041. When you call in you will hear a recorded message that says the date and which offices are closed if there are closings. If there are no closings, the message will reflect that.
Social Media
We will post closing information on the Agency’s Facebook & Twitter accounts (www.facebook.com/heartlandaea & twitter.com/HeartlandAEA).
Communicating Professional Development Class Cancellations
If a professional development class is canceled, the cancellation will be communicated via the agency website, cancellation hotline and social media.
If you have any questions about inclement weather communications, please contact Courtney Croatt, Communications Specialist, at ccroatt@heartlandaea.org or ext. 14474.
Thanksgiving Holiday Office & Van Delivery Schedule
Due to the Thanksgiving holiday, all Heartland AEA offices will be closed on November 28 and 29. The van delivery schedule will be as follows:
- Regular delivery Nov. 25-26
- No delivery Nov. 27-29
November 2013 AEA PD Online & AEA K-12 Online Updates
AEA PD Online and AEA K-12 Online’s November updates are now available. For real time updates, follow AEA PD Online on Twitter @aeapdonline or on your mobile device by accessing our app at myapp.is/aeapdonline.
AEA PD Online
• Moodle Updates: Introducing the “Awesome” Bar
• Tool of the Month: Are you “Kahoot”-ing?
• Upcoming Courses
• AEA PD Online: Live!
• External Partners
AEA K-12 Online
• Accessing AEA K-12 Online's Moodle Hosting Services and E-curriculum
AEA PD Online
• Moodle Updates: Introducing the “Awesome” Bar
• Tool of the Month: Are you “Kahoot”-ing?
• Upcoming Courses
• AEA PD Online: Live!
• External Partners
AEA K-12 Online
• Accessing AEA K-12 Online's Moodle Hosting Services and E-curriculum
This Week’s Getting Great with Google Tip
Adding the Agency Internal Calendar to Your Google Calendar
First login to Google and go to your Google Calendar. To add the Agency Internal Calendar to your “Other calendars” located on the left side, copy the link below and paste it in the box just below “Other calendars.” If you do not see a box below Other Calendars, click on the arrow to the left of “Other calendars.”
aea11.k12.ia.us_gg5e2fnevnqej0cp8f5ap2a4lg@group.calendar.google.com
First login to Google and go to your Google Calendar. To add the Agency Internal Calendar to your “Other calendars” located on the left side, copy the link below and paste it in the box just below “Other calendars.” If you do not see a box below Other Calendars, click on the arrow to the left of “Other calendars.”
aea11.k12.ia.us_gg5e2fnevnqej0cp8f5ap2a4lg@group.calendar.google.com
Monday, November 11, 2013
Our Mission
To provide services and leadership, in partnership with families, schools and communities, that improve the learning outcomes and well-being of all children and youth.
Our Goals
• Increase learning growth for students
• Decrease the gap in achievement
• Increase annual graduation rates
• Increase gateways to post-secondary success
To provide services and leadership, in partnership with families, schools and communities, that improve the learning outcomes and well-being of all children and youth.
Our Goals
• Increase learning growth for students
• Decrease the gap in achievement
• Increase annual graduation rates
• Increase gateways to post-secondary success
Johnston REC HVAC Remodel Updates
Walnut Creek Campus Will Be Referred to as Heartland AEA West Des Moines Campus
To avoid confusion with the Walnut Creek Campus School that is down the street, the Walnut Creek Campus building at 815 8th Street that the Agency will be using during the HVAC remodel will be referred to as the Heartland AEA West Des Moines Campus.
Location Changes for Events Scheduled in Universal Registration System February-June
If you currently have an event scheduled in a conference room in the Johnston Regional Education Center (REC) between February 1 and June 1, an e-mail notification from Resource Scheduler will be sent to the contact person when the event has been relocated. If this is an event that is set up for registration through the Universal Registration (UR) system, please make sure the location is changed in the UR and all registered participants are notified of the location change. Instructors may e-mail the participants through the Instructor Center. For administrative assistants who set up activities in the UR, a new building has been set up under the district “AEA 11 – Heartland” called “Heartland AEA West Des Moines Campus.” If you need any assistance, please contact the Professional Development office.
To avoid confusion with the Walnut Creek Campus School that is down the street, the Walnut Creek Campus building at 815 8th Street that the Agency will be using during the HVAC remodel will be referred to as the Heartland AEA West Des Moines Campus.
Location Changes for Events Scheduled in Universal Registration System February-June
If you currently have an event scheduled in a conference room in the Johnston Regional Education Center (REC) between February 1 and June 1, an e-mail notification from Resource Scheduler will be sent to the contact person when the event has been relocated. If this is an event that is set up for registration through the Universal Registration (UR) system, please make sure the location is changed in the UR and all registered participants are notified of the location change. Instructors may e-mail the participants through the Instructor Center. For administrative assistants who set up activities in the UR, a new building has been set up under the district “AEA 11 – Heartland” called “Heartland AEA West Des Moines Campus.” If you need any assistance, please contact the Professional Development office.
Knoxville Office Put Up For Sale; Options for Office Space Being Explored
A “For Sale” sign was put up in front of our agency’s Knoxville Office building last week, and we wanted to let staff know what information we have about this. The Agency currently leases the building from Bob Baker, and Mr. Baker has expressed interest in selling this property for quite some time. He had asked Heartland AEA to purchase the building, and while the Agency explored the opportunity to purchase, the offer was ultimately declined. Future actions are speculation but could include the ability to lease from new owner, co-location with a school district in the region, lease of a different space, etc.
The “For Sale” sign posted by the realtor was the Agency’s first indication that the building was officially on the market. Please note that this development will not hinder our daily operations, and pertinent information will be shared when it becomes available.
The “For Sale” sign posted by the realtor was the Agency’s first indication that the building was officially on the market. Please note that this development will not hinder our daily operations, and pertinent information will be shared when it becomes available.
All Iowa School Districts Apply for Teacher Leadership Planning Grants
Iowa Department of Education Director Brad Buck announced that all 346 Iowa school districts applied for planning grants to support the local development of teacher leadership and compensation systems.
This effort to better utilize the expertise of top teachers to improve classroom instruction and raise student achievement is the centerpiece of the landmark education reform package passed by the 2013 Legislature. Teacher leaders will take on extra responsibilities, such as coaching, co-teaching and helping colleagues analyze student data and fine-tune instructional strategies.
The legislation creates a four-year process to develop a statewide teacher leadership and compensation system, with the goal of all school districts participating by the 2016-17 school year.
The 2013-14 school year represents an important planning stage. Iowa lawmakers set aside $3.5 million for planning grants made available to all public school districts. The purpose is to provide the resources necessary to facilitate a local planning process that includes school administrators, teachers and parents. Each district requesting a planning grant will receive $5,000 plus $3.71 per student. Technical assistance will be provided by the Iowa Department of Education and Area Education Agencies. Accepting a planning grant does not commit a school district to adopting a teacher leadership and compensation system.
Under the next step in the process, school district leaders who want to launch a teacher leadership and compensation system in the 2014-15 school year must submit their proposals to the Iowa Department of Education by Jan. 31. In March, the Department will notify the first group of school districts whose plans are selected.
This effort to better utilize the expertise of top teachers to improve classroom instruction and raise student achievement is the centerpiece of the landmark education reform package passed by the 2013 Legislature. Teacher leaders will take on extra responsibilities, such as coaching, co-teaching and helping colleagues analyze student data and fine-tune instructional strategies.
The legislation creates a four-year process to develop a statewide teacher leadership and compensation system, with the goal of all school districts participating by the 2016-17 school year.
The 2013-14 school year represents an important planning stage. Iowa lawmakers set aside $3.5 million for planning grants made available to all public school districts. The purpose is to provide the resources necessary to facilitate a local planning process that includes school administrators, teachers and parents. Each district requesting a planning grant will receive $5,000 plus $3.71 per student. Technical assistance will be provided by the Iowa Department of Education and Area Education Agencies. Accepting a planning grant does not commit a school district to adopting a teacher leadership and compensation system.
Under the next step in the process, school district leaders who want to launch a teacher leadership and compensation system in the 2014-15 school year must submit their proposals to the Iowa Department of Education by Jan. 31. In March, the Department will notify the first group of school districts whose plans are selected.
November 2013 School Leader Update From Iowa Dept. of Education
Click here to find the Nov. 2013 issue of the School Leader Update from the Iowa Department of Education. In this issue, Director Buck expresses his full support for the Iowa Core and our state’s ongoing work in the areas of standards and assessment. Also, be sure to get to know Jane Schmidt, who was named the 2014 Iowa Teacher of the Year on October 18.
November 2013 Iowa Board of Educational Examiners News Update
Click here to find the November 2013 News Update from the Iowa Board of Educational Examiners. The BoEE produces this quarterly newsletter for Iowa educators and it is being passed on for your information.
Dependent Care Flexible Spending Plan Enrollment for 2014 Begins Today
Our online enrollment for the 2014 dependent care flexible spending plan will be open to eligible employees on Monday, November 11. If you are a full-time employee or a Certified Union employee working a 96-day contract, you are eligible to participate in this plan.
The dependent care flex plan allows you to pre-tax child, spouse or elder care expenses that you incur in order to allow you (and your spouse, if married) to work. If married, both spouses must be working to claim dependent care expenses. A dependent is defined as:
Click here to view an excellent 11-minute video about our agency’s dependent care flexible spending plan. The video will answer questions such as:
If you have any general questions about benefits at Heartland AEA, contact Kathy Martin, Benefits Specialist, at kmartin@heartlandaea.org or at ext. 14385.
To make your dependent care election for 2014, click the link below:
https://peoplebox.aea11.k12.ia.us/depcare
Use your PeopleBox login and password. If your PeopleBox password fails, try your Employee Dashboard password. Dependent Care enrollment will close on Friday, November 29 at 4:00 p.m. If you have any problems with online enrollment, contact Maureen Whited, Computer Software Engineer, at mwhited@heartlandaea.org or ext. 14533.
As a reminder, all dependent care expenses for the 2013 plan year must be incurred by December 31, 2013 and must be submitted to Kabel Business Services for reimbursement by March 1, 2014.
The dependent care flex plan allows you to pre-tax child, spouse or elder care expenses that you incur in order to allow you (and your spouse, if married) to work. If married, both spouses must be working to claim dependent care expenses. A dependent is defined as:
- A dependent of the employee who is under 13 years of age
- A dependent or spouse who is physically or mentally disabled
- A spouse who is physically or mentally disabled
Click here to view an excellent 11-minute video about our agency’s dependent care flexible spending plan. The video will answer questions such as:
- What is considered a “change of family status” for dependent care and would allow me to change my flex elections?
- May I elect dependent care flex dollars for day camp?
- May I elect dependent care flex dollars for before and after school programs or summer school?
- Can I use a relative to babysit my child?
- May I use a debit card to pay for dependent care expenses?
- What is the difference between electing to participate in the dependent care program and simply claiming my daycare expenses on my taxes at the end of the year?
If you have any general questions about benefits at Heartland AEA, contact Kathy Martin, Benefits Specialist, at kmartin@heartlandaea.org or at ext. 14385.
To make your dependent care election for 2014, click the link below:
https://peoplebox.aea11.k12.ia.us/depcare
Use your PeopleBox login and password. If your PeopleBox password fails, try your Employee Dashboard password. Dependent Care enrollment will close on Friday, November 29 at 4:00 p.m. If you have any problems with online enrollment, contact Maureen Whited, Computer Software Engineer, at mwhited@heartlandaea.org or ext. 14533.
As a reminder, all dependent care expenses for the 2013 plan year must be incurred by December 31, 2013 and must be submitted to Kabel Business Services for reimbursement by March 1, 2014.
November 2013 Board of Directors Meeting Agenda
Click here to download the agenda for the November 12, 2013 Board of Directors meeting.
United Way Campaign Wraps Up; 2013 Total is………$18,344!
It keeps getting bigger and better! Our staff members’ total contributions and pledges for this year’s United Way campaign was $18,344; over $1,000 more than last year!
If you submitted a pledge card, your supervisor has been informed that you are eligible for the one-hour leave early option. Raffle prizes have also been distributed to winners.
Thank you to everyone who participated this year. Your investment helps our community reach bold goals in education, income and health – the building blocks for a good quality of life. Together, we demonstrate to central Iowa how Heartland AEA LIVES UNITED!
If you submitted a pledge card, your supervisor has been informed that you are eligible for the one-hour leave early option. Raffle prizes have also been distributed to winners.
Thank you to everyone who participated this year. Your investment helps our community reach bold goals in education, income and health – the building blocks for a good quality of life. Together, we demonstrate to central Iowa how Heartland AEA LIVES UNITED!
Verifying Employment With Email Address for State of Iowa Cell Phone Discounts
Many employees take advantage of the 18% state of Iowa employee discount that is offered on Verizon cell phone and other cell phone service plans. Some of the companies, including Verizon, use employees’ email addresses as verification of employment. Since the change of the Agency’s email domain to heartlandaea.org, Verizon has not recognized Heartland AEA as an institution that is eligible for the employee discounts.
The Agency will be in contact with Verizon about this change, but in the meantime, we recommend you use your @aea11.k12.ia.us email address when signing up or renewing your Verizon discount. If you are a new employee this year and do not have an @aea11.k12.ia.us email address, you may be able to go to a Verizon store and show your agency ID to verify your employment.
The Iowa Educator’s Consortium does not administer these discounts, but more about them can be found on the IEC website at http://www.iec-ia.org/pages/IEC/Employee_Student_Discounts/Cellular_Phone_Plans.
The Agency will be in contact with Verizon about this change, but in the meantime, we recommend you use your @aea11.k12.ia.us email address when signing up or renewing your Verizon discount. If you are a new employee this year and do not have an @aea11.k12.ia.us email address, you may be able to go to a Verizon store and show your agency ID to verify your employment.
The Iowa Educator’s Consortium does not administer these discounts, but more about them can be found on the IEC website at http://www.iec-ia.org/pages/IEC/Employee_Student_Discounts/Cellular_Phone_Plans.
Medicaid Training Update: November 25 Sessions Available Online
As a reminder, MJCare will be presenting about Medicaid and the new online service billing system on November 25 & 26 at the Adel office. Please be sure to register for one of the trainings if you plan to attend. Training on the 25th will also be provided via web conference for those whose schedules do not allow for travel to Adel that day. If you plan to attend remotely, you will still need to register for the appropriate session. We will plan to tape the sessions and will make the videos available if the quality of video is appropriate for sharing. If you have any questions, contact Sara Mercer, School Psychologist, at smercer@heartlandaea.org or ext. 14312.
The link for viewing the presentation remotely is http://iowa.adobeconnect.com/medicade_training/
November 25 (offered on location and through web conference)
9:00-11:00 a.m.
IN058692111401
November 25 (offered on location and through web conference)
1:00-3:00 p.m.
IN058692111402
November 26 (in Adel only)
9:00-11:00 a.m.
IN058692111403
The link for viewing the presentation remotely is http://iowa.adobeconnect.com/medicade_training/
November 25 (offered on location and through web conference)
9:00-11:00 a.m.
IN058692111401
November 25 (offered on location and through web conference)
1:00-3:00 p.m.
IN058692111402
November 26 (in Adel only)
9:00-11:00 a.m.
IN058692111403
Do Not Upgrade Your Agency Computer to Mac OS 10.9
As you may be aware, there is a new Mac operating system available (10.9). As with most new major operating system upgrades, we anticipate some issues or problems. Because the Internal Technology Department has not had a chance to test this brand-new operating system, we ask that you do not upgrade to 10.9. After we have had a chance to test this OS more thoroughly, Internal Technology will send out updated information about whether or not we recommend an upgrade.
How to Use the Agency’s Dial Through Service
At times, agency employees may need/choose to use their personal phones (cell phones or land lines) to contact a school or parent. If they do not want to reveal their personal number, they can use the Agency’s
Dial Through Service. The steps to use the service are listed below.
1. Dial the access number (515) 473-7444 or toll-free (866) 528-4025. You will hear a dial tone.
2. Enter the code 2584262 followed by the pound (#) sign. You will then hear another dial tone. The system now functions just like you are in the office.
3. For an “outside” line, you will need to dial 8 and then the number.
4. If the call is long distance, you will then need to enter your long distance code when you hear the ICN tone just as you would in the office.
These instructions are also archived on the Intranet under Technology. If you have any questions, contact the Internal Technology Department.
1. Dial the access number (515) 473-7444 or toll-free (866) 528-4025. You will hear a dial tone.
2. Enter the code 2584262 followed by the pound (#) sign. You will then hear another dial tone. The system now functions just like you are in the office.
3. For an “outside” line, you will need to dial 8 and then the number.
4. If the call is long distance, you will then need to enter your long distance code when you hear the ICN tone just as you would in the office.
These instructions are also archived on the Intranet under Technology. If you have any questions, contact the Internal Technology Department.
Monday, November 4, 2013
Our Mission
To provide services and leadership, in partnership with families, schools and communities, that improve the learning outcomes and well-being of all children and youth.
Our Goals
• Increase learning growth for students
• Decrease the gap in achievement
• Increase annual graduation rates
• Increase gateways to post-secondary success
To provide services and leadership, in partnership with families, schools and communities, that improve the learning outcomes and well-being of all children and youth.
Our Goals
• Increase learning growth for students
• Decrease the gap in achievement
• Increase annual graduation rates
• Increase gateways to post-secondary success
Reminder: Updates About Johnston REC HVAC System Remodeling
West Des Moines Walnut Creek Secured as Agency Meeting Space During HVAC Remodel
The Agency is happy to announce that it is partnering with West Des Moines Schools to use the district’s Walnut Creek Campus as the site for agency meetings and temporary office space during the Johnston Regional Education Center’s (REC) HVAC system remodel, February 1 to June 1.
The Walnut Creek building, which is located at 815 8th Street in West Des Moines, has many rooms, both large and small, to accommodate different types of meetings and temporary work spaces. It is handicapped accessible, has ample parking and is close to various restaurants. The entire West Des Moines Schools’ administration staff was housed in the building this summer and fall while their Learning Resource Center was being renovated.
We will do our best to provide as many amenities as possible, including wireless Internet, some rooms with dedicated LCD projectors and access to copying and printing. The wireless access will not be what we are used to in the Johnston REC, but it will be adequate for holding meetings and conducting agency business. There will be projectors and other possible equipment on-site for check out.
We also plan to have one or more agency staff members stationed at Walnut Creek during the four months we are there to provide support to staff and visitors.
Room Rescheduling to Begin Immediately; Reminder About New Form
As we told you in a previous Connection, all meetings scheduled in the Johnston REC from February 1 to June 1 will be moved due to the remodeling project. Cassie Britton, Central Office Administrative Assistant, will be rescheduling meetings—you do not need to reschedule them yourself. Rescheduling will begin immediately and will be done through the Resource Scheduler. Please pay attention to any emails you receive from the Resource Scheduler. A calendar for Walnut Creek will be added to the Resource Scheduler so you will be able to see what is happening there during February to June.
We encourage you to communicate with Cassie about your event if you have any questions or concerns. If you need to schedule a new event, please fill out the Room Scheduling & Set-up Form.
Revised Room Scheduling & Set-up Form
Based on feedback, a few revisions were made to the new Conference Room Request & Set-up Form that was included in the past two Connections. Click here for the updated form. Remember that this form needs to be filled out when scheduling large conference room spaces at the Johnston Regional Education Center (REC) (Conference Rooms 3 & 4, 13A & B, 14 and 18) as well as off-site meeting spaces that require a fee (except those scheduled for regional meetings and regional planning council meetings). If you have any questions, contact Cassie Britton, Central Office Administrative Assistant, at cbritton@heartlandaea.org or ext. 14002.
Staff Should Begin to Make Preparations for Remodeling Project
As we prepare for the HVAC remodel, staff members who work in the Johnston REC should begin to make preparations for the project. Please begin looking through your files to see what you want to keep, take to the warehouse or shred. This will help you when it comes time to pack up your area during the project. When the time comes, you will need to take all of your personal items home so they are not damaged in anyway during the project. All staff members in the building should also be prepared for the possibility that your workstation may be torn down and reconfigured.
The Agency is happy to announce that it is partnering with West Des Moines Schools to use the district’s Walnut Creek Campus as the site for agency meetings and temporary office space during the Johnston Regional Education Center’s (REC) HVAC system remodel, February 1 to June 1.
The Walnut Creek building, which is located at 815 8th Street in West Des Moines, has many rooms, both large and small, to accommodate different types of meetings and temporary work spaces. It is handicapped accessible, has ample parking and is close to various restaurants. The entire West Des Moines Schools’ administration staff was housed in the building this summer and fall while their Learning Resource Center was being renovated.
We will do our best to provide as many amenities as possible, including wireless Internet, some rooms with dedicated LCD projectors and access to copying and printing. The wireless access will not be what we are used to in the Johnston REC, but it will be adequate for holding meetings and conducting agency business. There will be projectors and other possible equipment on-site for check out.
We also plan to have one or more agency staff members stationed at Walnut Creek during the four months we are there to provide support to staff and visitors.
Room Rescheduling to Begin Immediately; Reminder About New Form
As we told you in a previous Connection, all meetings scheduled in the Johnston REC from February 1 to June 1 will be moved due to the remodeling project. Cassie Britton, Central Office Administrative Assistant, will be rescheduling meetings—you do not need to reschedule them yourself. Rescheduling will begin immediately and will be done through the Resource Scheduler. Please pay attention to any emails you receive from the Resource Scheduler. A calendar for Walnut Creek will be added to the Resource Scheduler so you will be able to see what is happening there during February to June.
We encourage you to communicate with Cassie about your event if you have any questions or concerns. If you need to schedule a new event, please fill out the Room Scheduling & Set-up Form.
Revised Room Scheduling & Set-up Form
Based on feedback, a few revisions were made to the new Conference Room Request & Set-up Form that was included in the past two Connections. Click here for the updated form. Remember that this form needs to be filled out when scheduling large conference room spaces at the Johnston Regional Education Center (REC) (Conference Rooms 3 & 4, 13A & B, 14 and 18) as well as off-site meeting spaces that require a fee (except those scheduled for regional meetings and regional planning council meetings). If you have any questions, contact Cassie Britton, Central Office Administrative Assistant, at cbritton@heartlandaea.org or ext. 14002.
Staff Should Begin to Make Preparations for Remodeling Project
As we prepare for the HVAC remodel, staff members who work in the Johnston REC should begin to make preparations for the project. Please begin looking through your files to see what you want to keep, take to the warehouse or shred. This will help you when it comes time to pack up your area during the project. When the time comes, you will need to take all of your personal items home so they are not damaged in anyway during the project. All staff members in the building should also be prepared for the possibility that your workstation may be torn down and reconfigured.
We Need Your Good News!
Help us tell our story of providing services and leadership to improve the learning outcomes and well-being of all children and youth!
You are doing great things everyday to impact families, schools, students and educators, and we need to spread that good news! That goes for any fun things that are happening in the regional offices as well—help us showcase the whole agency! We have multiple avenues to get the word out—HeartBeat, Educator Connection, website, Facebook, Twitter, AEAs Impacting Lives and Pinterest—so please let us know about the great things that are going.
Any piece of good news could be turned into a blurb, photos, video or a feature story. Help us spread the good news! You can always send an email to comms@heartlandaea.org with your information. Ok, ready, set, go!
You are doing great things everyday to impact families, schools, students and educators, and we need to spread that good news! That goes for any fun things that are happening in the regional offices as well—help us showcase the whole agency! We have multiple avenues to get the word out—HeartBeat, Educator Connection, website, Facebook, Twitter, AEAs Impacting Lives and Pinterest—so please let us know about the great things that are going.
Any piece of good news could be turned into a blurb, photos, video or a feature story. Help us spread the good news! You can always send an email to comms@heartlandaea.org with your information. Ok, ready, set, go!
November 2013 Each and Every Child Newsletter From Iowa Dept. of Education
Click here for the November 2013 issue of Each and Every Child. In this special issue, the Department is particularly pleased to introduce you to the school that is simply the best in the state when it comes to bringing their students on IEPs up to grade-level achievement. Take a bow, Northeast Elementary in Ankeny!
Resources Available to Support Schools as They Plan Teacher Leadership and Compensation Models
The Agency has a Google Site of resources to support schools as they plan their teacher leadership and compensation models. Click here to access the Site. One key resource listed under the October 30 grant planning workshop documents is the planning template. Districts that attended this first planning workshop found this template to be very helpful.
Check Out New Ed Tech Mini-Webinar Series “AEAs On Air”
AEA educational technology consultants from around the state will be teaming up to provide a series of mini-webinars this year. These short sessions will run at various times throughout the day and will cover these themes:
- English/Language Arts
- STEM
- Resources for MTSS/RtI
- iPads
New Course Opportunity: Facilitating Adult Learning I
Do you provide adult professional development? Would you like to polish your skills and add more tools/strategies to your toolbox? The Facilitating Adult Learning course covers topics such as:
Facilitating Adult Learning I
Dec. 3 and Dec. 17, 2013
Activity #: IN055992111401
Feb. 4 and Feb. 18, 2014
Activity #: IN055999991401
June 3 and June 10, 2014
Activity #: IN055992111501
- Strategies to actively engage adults
- Dealing with difficult participants
- Politely redirecting a conversation that is being dominated by one person
- Modeling effective strategies for adult learners
- How to increase adult learners’ abilities to explore, discover, organize, integrate and apply new learning in classrooms
Facilitating Adult Learning I
Dec. 3 and Dec. 17, 2013
Activity #: IN055992111401
Feb. 4 and Feb. 18, 2014
Activity #: IN055999991401
June 3 and June 10, 2014
Activity #: IN055992111501
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