Our Mission
To provide services and leadership, in partnership with families, schools and communities, that improve
the learning outcomes and well-being of all children and youth.
Our Goals
• Increase learning growth for students
• Decrease the gap in achievement
• Increase annual graduation rates
• Increase gateways to post-secondary success
Tuesday, January 7, 2014
Expanded List of Abbreviations for Expense Reports
The Agency is expanding the list of abbreviations that may be used on expense reports. Click here for a list of new abbreviations and those previously approved.
Other abbreviations must be defined the first time they are used on an expense report. Please spell out the destination with the abbreviation in parentheses on the first use. The abbreviations may then be reused on subsequent days on that claim but must be defined again on subsequent claim forms.
The Employee Handbook will be updated to include the approved school district abbreviations above. If you have any questions, contact Brian Whalen, Business Manager, at bwhalen@heartlandaea.org or ext. 14005 or Mary Heaberlin, Accounting Technician, at mheaberlin@heartlandaea.org or ext. 14818.
Other abbreviations must be defined the first time they are used on an expense report. Please spell out the destination with the abbreviation in parentheses on the first use. The abbreviations may then be reused on subsequent days on that claim but must be defined again on subsequent claim forms.
The Employee Handbook will be updated to include the approved school district abbreviations above. If you have any questions, contact Brian Whalen, Business Manager, at bwhalen@heartlandaea.org or ext. 14005 or Mary Heaberlin, Accounting Technician, at mheaberlin@heartlandaea.org or ext. 14818.
Reminder: Payroll Dates for 2014
Due Dates
Staff members frequently inquire when timesheets, addendum pay, direct deposit forms and other changes need to be submitted to the Payroll Department in order to be processed for a particular pay date. To assist in your planning, below is a list of 2014 pay dates and corresponding due dates. Payroll needs to receive all information by the end of the day on the due date to ensure payments and/or changes are made on the corresponding pay date. Any information received in Payroll after the due date may be processed during the next payroll cycle.
For those staff members being paid from a timesheet or receiving addendum pay, please keep in mind these items are to be completed, approved/signed by a supervisor and submitted to Payroll within four working days after the end of the pay period. Any items received after the due date may be processed on the next payroll.
Pay Dates & Due Dates
The first column lists pay dates and the second column lists due dates:
Jan. 15 Jan. 7
Jan. 31 Jan. 21
Feb. 14 Feb. 6
Feb. 28 Feb. 20
March 14 March 6
March 31 March 20
April 15 April 4
April 30 April 21
May 15 May 6
May 30 May 21
June 13 June 5
June 30 June 19
July 15 July 7
July 31 July 21
Aug. 15 Aug. 6
Aug. 29 Aug. 21
Sept. 15 Sept. 5
Sept. 30 Sept. 19
Oct. 15 Oct. 6
Oct. 31 Oct. 21
Nov. 14 Nov. 6
Nov. 26 Nov. 20
Dec. 15 Dec. 4
Dec. 30 Dec. 19
Questions
If you have any questions, contact Steve Jordan (ext. 14908) or Tammy Lawrence (ext. 14422) in the Payroll Department.
Staff members frequently inquire when timesheets, addendum pay, direct deposit forms and other changes need to be submitted to the Payroll Department in order to be processed for a particular pay date. To assist in your planning, below is a list of 2014 pay dates and corresponding due dates. Payroll needs to receive all information by the end of the day on the due date to ensure payments and/or changes are made on the corresponding pay date. Any information received in Payroll after the due date may be processed during the next payroll cycle.
For those staff members being paid from a timesheet or receiving addendum pay, please keep in mind these items are to be completed, approved/signed by a supervisor and submitted to Payroll within four working days after the end of the pay period. Any items received after the due date may be processed on the next payroll.
Pay Dates & Due Dates
The first column lists pay dates and the second column lists due dates:
Jan. 15 Jan. 7
Jan. 31 Jan. 21
Feb. 14 Feb. 6
Feb. 28 Feb. 20
March 14 March 6
March 31 March 20
April 15 April 4
April 30 April 21
May 15 May 6
May 30 May 21
June 13 June 5
June 30 June 19
July 15 July 7
July 31 July 21
Aug. 15 Aug. 6
Aug. 29 Aug. 21
Sept. 15 Sept. 5
Sept. 30 Sept. 19
Oct. 15 Oct. 6
Oct. 31 Oct. 21
Nov. 14 Nov. 6
Nov. 26 Nov. 20
Dec. 15 Dec. 4
Dec. 30 Dec. 19
Questions
If you have any questions, contact Steve Jordan (ext. 14908) or Tammy Lawrence (ext. 14422) in the Payroll Department.
RtI: A Multi-Tiered System of Supports for Students
Many of you are aware of this shift in language, but if not, please read below for more information.
From the Iowa Dept. of Education’s School Leader Update, December 2013
The term Response to Intervention (RtI) refers to a process by which schools use data to identify the academic and behavioral supports each and every student needs to be successful in school and leave school ready for life. The process provides students with evidence-based instruction and interventions matched to their needs and monitors student progress to improve their educational outcomes.
Multi-Tiered Systems of Supports (MTSS) also refers to this same process, yet also denotes both systemic and sustained support across all areas within our educational system – from the individual student level to the classroom to the school, district, intermediary agencies and the state.
Nationally, MTSS is more commonly used; therefore Iowa is transitioning from RtI to MTSS, though these two terms may be used interchangeably.
It is important to note, however, that the concepts and work will not change, except to underscore focused support for systems change to create a system that has the availability of a continuum of multiple supports for all students.
From the Iowa Dept. of Education’s School Leader Update, December 2013
The term Response to Intervention (RtI) refers to a process by which schools use data to identify the academic and behavioral supports each and every student needs to be successful in school and leave school ready for life. The process provides students with evidence-based instruction and interventions matched to their needs and monitors student progress to improve their educational outcomes.
Multi-Tiered Systems of Supports (MTSS) also refers to this same process, yet also denotes both systemic and sustained support across all areas within our educational system – from the individual student level to the classroom to the school, district, intermediary agencies and the state.
Nationally, MTSS is more commonly used; therefore Iowa is transitioning from RtI to MTSS, though these two terms may be used interchangeably.
It is important to note, however, that the concepts and work will not change, except to underscore focused support for systems change to create a system that has the availability of a continuum of multiple supports for all students.
Leave Options for Staff For Jan. 6 Inclement Weather Day
As a reminder to staff, our Staff Handbook outlines leave options for inclement weather situations. The following options are available to staff. Please consult your supervisor if you have any questions.
Salaried Staff (typically Certified Union and Classified Non-Union)
Salaried Staff (typically Certified Union and Classified Non-Union)
- Calendar Exchange (if eligible)
- Sick Leave for Inclement Weather (up to 3 days)
- Other Paid Leave (OPL)
- Unpaid Leave (even if other leave options are available)
- Vacation (if eligible)
- Sick Leave for Inclement Weather (up to 3 days)
- Other Paid Leave (OPL)
- Compensatory Time (if previously earned)
- Vacation (if eligible)
- Unpaid Leave (even if other leave options are available)
- Calendar Exchange (if eligible)
Do You Pick Up the Phone When Wellmark Calls? If Not, Maybe You Should!
Should you answer the phone the next time Wellmark calls you? The answer is YES!
What if I am not interested? Simply pick up the phone and tell the Wellmark caller that you do not need assistance at this time. Some programs will reach out until they’re able to connect with you. You can simply take or return the call to let Wellmark know if you prefer not to participate.
Why Wellmark Calls
At Wellmark, it’s their promise to you to help protect your health. That’s why they’ll occasionally call you when they have relevant information to help you make health care decisions.
When you see Wellmark on your caller ID, know that a nurse or a Wellmark health support team member is calling you to assist you with your health. Several Wellmark health programs regularly place calls to members including:
What if I am not interested? Simply pick up the phone and tell the Wellmark caller that you do not need assistance at this time. Some programs will reach out until they’re able to connect with you. You can simply take or return the call to let Wellmark know if you prefer not to participate.
Why Wellmark Calls
At Wellmark, it’s their promise to you to help protect your health. That’s why they’ll occasionally call you when they have relevant information to help you make health care decisions.
When you see Wellmark on your caller ID, know that a nurse or a Wellmark health support team member is calling you to assist you with your health. Several Wellmark health programs regularly place calls to members including:
- Pregnancy support – this voluntary program helps guide and support women through pregnancy.
- Health advocacy – Wellmark health assistants will call to provide you with benefits or health information. For example, you may get a call if there has been a change to the Wellmark Drug List that might impact your expenses. Or, we might provide you with a reminder about a preventive exam you may need.
- Discharge outreach – Wellmark’s health assistants will contact you within two days after you are discharged from the hospital. The purpose of this call is to make sure you are on the path to recovery and have not experienced any new symptoms.
- Advanced care – For severe or complex conditions (for example, strokes or brain injuries), Wellmark will provide additional coaching and support. We want to help coordinate care for you and overcome barriers you may be facing during your recovery.
- Chronic conditions – If you have a chronic health condition such as asthma or diabetes, our health support team may call you. We can provide you with tools to make the most of your physician’s treatment plan and improve your quality of life.
- Health coaching – This one-on-one support is designed to empower you with the information, tools and support you need to take charge of your health.
AEA PD Online & AEA K-12 Online 2013 Year in Review and 2014 Sneak Peek
As the year comes to a close, AEA PD Online & AEA K-12 Online would like to thank you for all your support. From participating in our courses, taking our trainings and viewing AEA PD Online: LIVE events, we’ve accomplished so much together.
Check out our biggest accomplishments that are highlighted in this video and how you’ve helped bring joy to our world over the past twelve months!
Check out our biggest accomplishments that are highlighted in this video and how you’ve helped bring joy to our world over the past twelve months!
This Week's Getting Great With Google Tip
How to search for an email message in Spam and Trash
After today’s tip, our “Getting Great With Google Tips” will be taking a break. Watch for more information in the future about Google Hangout, Chat and other features.
After today’s tip, our “Getting Great With Google Tips” will be taking a break. Watch for more information in the future about Google Hangout, Chat and other features.
Reminder: Changes in Long Distance Calling
The Internal Technology Department received a request earlier in the year to change long distance calls so that the Heartland AEA telephone number will display on the receiving end (via caller ID). The reason for this request was parents were hanging up the phone when they saw the number listed as “unavailable.”
Because of this change, you will now hear a long continuous tone after you dial the number. Please enter the long distance code at this time and your call will go through. If you have any questions, contact Tuan Dao, Network Administrator, at tdao@heartlandaea.org or ext. 14413.
Because of this change, you will now hear a long continuous tone after you dial the number. Please enter the long distance code at this time and your call will go through. If you have any questions, contact Tuan Dao, Network Administrator, at tdao@heartlandaea.org or ext. 14413.
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