Monday, September 21, 2020

Our Mission 

To improve the learning outcomes and well-being of all children and youth by providing services and leadership in partnership with families, schools and communities. 


Our Goals

  • Increase learning growth for students 
  • Decrease the gap in achievement 
  • Increase annual graduation rates 
  • Increase gateways to post-secondary success


Well-being and Equity Are My Top Priorities This Year

Jon Sheldahl
Last week, I shared with our agency Board of Directors my personal professional development plan for this year that included only two goals. Both of these goals were shaped by our organization’s need to respond to historic events of great magnitude. 

Staff Well-being in Response to the Pandemic 

One of those events was one that very few, if any of us, saw coming -- the COVID-19 pandemic. Our agency has been working to mitigate the impact of this health crisis for over six months. And while our response hasn’t been perfect, I am proud of the work that has been done by so many to lead Heartland AEA through perhaps its most challenging period in history. The first goal I shared with the Board was to “develop and implement robust mental health and well-being supports for adults at Heartland AEA and in our school districts.” All of us at the Agency are fortunate to have a team of dedicated professionals who are making this a priority this year. You should have already seen some of the fruits of their labor, and you’ll see expanded efforts to promote staff well-being as we move through the year. 

Equity and Anti-racism in Response to Social Unrest

The second goal presented to the Board is one that we all should have seen coming, but I fear too few of us did. That goal is in response to the tragic death of George Floyd and the spotlight this tragedy and others have placed on racism and the lack of social justice that continues to plague our nation. The goal reads simply, “Lead the Agency toward becoming a more equitable, socially-just and anti-racist organization.”

Equity and cultural proficiency work are not new to Heartland AEA. In fact, prior to the onset of the pandemic, we already had plans to develop strategies that would re-energize our equity work within the organization and develop new services for our districts. The goal presented this year, though, is about something different. It is something that has led to a lot of conversation, much of it uncomfortable, among our leadership team. It’s a goal that will hopefully lead to a certain amount of discomfort for all of us. I know it’s created discomfort for me. It’s something different and uncomfortable because engaging in the promotion of social justice goes well beyond just becoming more culturally proficient. 

The System is Inequitable

It starts with coming to terms with my own truth and with making a personal commitment to grow in my awareness of my own biases and how those biases unintentionally contribute to a system that continues to lead to very different outcomes for people based on ethnicity or color. I have to recognize that I am a part of this system -- a big part. I also have to recognize that the system is not just. And that’s a tough one. I’m a part of a system that creates inequitable outcomes because it is currently designed to do so. That is an irrefutable fact whether you look at large systems like our public education system in America or a small system like Heartland AEA. 

If you are like me, you may be a bit on the defensive by this point, so let me make something clear. I am not judging anyone in the organization but myself. Many of us are easily triggered by the term racism or racist. I don’t believe for a second that we have people at Heartland AEA who operate with racist intentions. Quite the contrary. I know of few organizations that work to create so many equitable opportunities for so many. I say that especially when it comes to serving individuals and families who are dealing with disabilities. However, we are all working in a system that continues to have inequitable outcomes for people of color. Lack of equity shows up in how we recruit and hire. It shows up in percentages of students of color placed in special education. It shows up in graduation rates. More tragically, it shows up in incarceration rates, health outcomes and death rates. The system doesn’t always operate with racist intent, but it consistently results in racist impact. 

So here has been my shift this year. I have always recognized the need for change when it comes to social justice in America, but now I believe that there are things I can do to help bring this change about. I believe there are things we can do together as an organization as well, but I am going to start with me right now. Our leaders are already engaging in this personal work, and our goal going forward will be to create learning opportunities and experiences that will help each of us to begin creating those small ripples of change that over time will lead to a more equitable system for all. 

A Way to Get Started -- 21-Day Equity Challenge

United Way of Central Iowa is offering a great opportunity for staff to start or continue their journey in learning more about equity and racism -- the 21-Day Equity Challenge. The Equity Challenge is a powerful opportunity to develop a deeper understanding of how inequity and racism affect our lives and our community. 
  • 100% FREE to participate. 
  • Receive an email every weekday Oct. 5 - Nov. 2, 2020, with links to recommended articles, videos, podcasts and more. 
  • Daily topics include Understanding Privilege, Housing & Redlining, Justice System Inequities, Allyship and many more. 

United Way says, “The experience will deepen understanding, suggest ways to take action and help launch what we hope will be a lifelong commitment to improving equity and inclusion in our community.” 

Heartland AEA is registered as a supporter of the Challenge, I encourage you to personally register for this learning opportunity. 


- Jon

Here's What You Said About the 2020 All-Staff Meeting


Due to the coronavirus pandemic, this year's All-Staff meeting was held via Zoom with presentations from chief administrator Jon Sheldahl and keynoter Lyndsey Fennelly. The results of the post-meeting survey are below.  

Which items were the most beneficial part of this year's All-Staff Meeting? 
  • Our commitment to extending grace during a time of pandemic in the new academic year (74%) 
  • Hope & Healing remarks from Lyndsey Fennelly (62%) 
  • Learning more about the Agency's strategic priorities (system efficiencies, coronavirus response, social justice and equity, well-being (46%) 
  • The many facets of our coronavirus pandemic response (36%) 
  • The focus on our core values (22%) 

During past All-Staff meetings, staff has been recognized for their years of service. In what way could we virtually celebrate these staff accomplishments during this academic year? 
  • Special recognition in social media and HeartBeat (74%) 
  • (Other responses received 25-27% response) 

One of the most beneficial parts of past All-Staff meetings has been learning from colleagues in afternoon breakout sessions. If we were to offer these types of learning opportunities this academic year, what topics would be of interest to you? 
  • Well-being (59%) 
  • Social Justice & Equity (56%) 
  • Student Engagement (49%) 
  • Curriculum, Instruction & Assessment (30%) 
  • Digital Privacy, Safety & Security (26%) 
  • Agency Department & Services (19%) 
  • College & Career Readiness (13%) 

And -- how would you prefer these learning opportunities be delivered? 
  • Learning online on-demand (57%) 
  • Live Zoom (57%) 
  • Lunch & Learn (33%) 

Typically, during All-Staff meetings, time is designated for staff to learn more about the Agency's wellness offerings and providers. How would you prefer to receive this information? 
  • Articles with links in The Connection (58%) 
  • Pre-recorded video (53%) 
  • Live presentations during regional meetings (28%) 
  • Live Zoom lunch & learns (22%)

Flu Shot Facts: What You Need to Know

Did you get a flu shot last year? If you did — way to go on taking preventive measures to stay healthy! If you didn’t get your flu shot and managed to avoid feeling under the weather — buy a lottery ticket. In all seriousness, don’t play the game of chance when it comes to your health. 

Here at Heartland AEA, we want you to bring your healthiest, most confident self to work every day. And, let’s face it, you can’t do that when you’ve got a case of the flu. Check out these five reasons why you need to get the flu shot — and don’t forget to get it done before the end of October! 


If you have questions on where to receive a flu shot or other benefit-related questions, reach out to Juliette Houseman, Benefits Specialist.

Reminder: Fill Your Water Bottle and Refuel Your Health!

No carbs. Low fat. No meat. All meat. It’s easy to get lost in the world of fad diets and overlook one simple, sustainable way to improve your health – drinking more water! Join this four-week challenge and track your water intake as you discover the short- and long-term benefits of proper hydration. 

Registration opened last week, and the challenge runs Sept. 28 to Oct. 25, 2020. 

See all the details in the Challenge flyer: 
  • About the Challenge 
  • How to Participate 
  • Weekly Focus 
  • Rewards 
  • How to Register Including Creating a Team 


Update: Current and Future Access to FASTBridge

At this time, for staff who need access to student-level data, you can still log in to the FastBridge Learning website and use previous logins from last year to access student data. If it is not working, you are new to Heartland AEA this year or new to a building, check with a team member or teacher who has access to student-level data and request a Student-at-a-Glance report for an individual student. You will be able to see the student’s screening and progress monitoring history. 

Access to FastBridge through the Iowa Education Portal is continuing to be set up. You will receive an auto-generated email from the Iowa Education Portal System when it is set up that will instruct you to log in. 

It is important that you have an A and A account that gives you access to the Iowa Education Portal. If you don’t have an account, the Department of Education will not be able to assign you as a FASTBridge Specialist for access to student-level data for your buildings. 

If you’re not sure whether you have an A & A account: 


Yes? 
Log in to confirm your account is active and update the email and district/school information, as needed. 
No? 

Technology Tools to Support Your Work: Modern Teacher & Pear Deck


D
uring August regional meetings, you were made aware of two technology tools purchased by the Agency for staff use and learning -- Modern Teacher and Pear Deck


We are pleased to share additional information regarding these tools, some of their functions, as well as login information for Heartland AEA staff. 

Our PL Providers are engaging intentionally with these tools, and we welcome staff from other job-alike groups to access these tools for your professional growth, development and curiosity. 

Reminder: Teacher Quality Registration Begins Oct. 9!

Registration for Teacher Quality (TQ) courses and study groups begins Oct. 9 and ends Nov 1, 2020. TQ courses and study groups are offered as an optional format for professional learning for our Certified staff. They meet for 15 hours off-contract time, and participants are eligible for a stipend upon completion of the course. All Certified staff members are eligible to register for these opportunities.

Heartland AEA has a strong commitment to time spent in service to our partners. TQ courses will be offered at times when service to children, educators and families is least impacted. TQ courses and study groups will be offered between Nov. 1, 2020 and June 30, 2021, outside of contract hours Monday through Friday or on weekends, with a few exceptions. 

Reminder: Have Your Registered for the 2020-21 Technology Lunch & Learns Yet?

All agency staff members are encouraged to take advantage of Technology Lunch & Learn sessions for 2020-21! These sessions will provide tips, tricks, hints and skills for proficiency in using varied tools and resources for increased productivity in the workplace and will address our Heartland AEA Technology Competencies. 

Offered twice a month, these learning sessions vary in topics. Participants may attend one or all of the sections offered throughout the 2020-21 school year. The format includes 20 minutes of new learning and 20 minutes of guided practice with members of our Instructional Technology Team. Each session will be held virtually, with a link to be shared upon registration. 

Professional Learning Sessions 
See the list of dates and topics for this year’s learning sessions. 

As they were last year, each session will be recorded and archived. To access the recorded sessions, go to the Intranet > Technology > Professional Learning

Register Now! 
Log in to the AEA Professional Learning Registration System using your AEA Login, which is the same email and password you use to login to the AEA Learning Online Learning System (e.g. Mandatory Reporter, Bloodborne Pathogens). You will have to register for each section you wish to participate in.

Zoom Reverses Course: You Won’t be Required to Use a Passcode or Waiting Room, But We’re Encouraging You to Do So


Recently Zoom announced that on Sept. 27, 2020, it would be requiring ALL meetings to have either a passcode or waiting room enabled. Zoom has since released a statement that those security measures will NOT be mandatory. So, after Sept. 27, no mandatory change will happen to meetings that do not have a passcode or waiting room enabled. 

While passcodes and/or waiting rooms are no longer being required by Zoom, Heartland AEA encourages staff to strongly consider using either, or both, of these security measures. We want our staff and those we serve to feel secure and comfortable when hosting and participating in virtual meetings, and the passcode and waiting room features that Zoom provides allow for that. 

The previously scheduled “Virtual Office Hours” Zoom sessions will continue to be available this week. Aaron Cook and David Hammer will be available to answer any questions you have about waiting rooms, passcodes or anything else related to Zoom security. 

Virtual Office Hours 
Sept. 23, 10:30 a.m.-12:00 p.m. (Zoom link

If you have any questions, contact David Hammer or Aaron Cook, Multimedia Specialists.