Monday, January 7, 2019

Our Mission 
To improve the learning outcomes and well-being of all children and youth by providing services and leadership in partnership with families, schools and communities. 

Our Goals 
• Increase learning growth for students 
• Decrease the gap in achievement 
• Increase annual graduation rates 
• Increase gateways to post-secondary success


What the New Iowa Tax Reform Law Means for Your Paycheck

On May 30, 2018, Iowa Governor Kim Reynolds signed into law Senate File 2417. This legislation modified a variety of state taxes, including individual income taxes. The general impact on individual income taxes is slightly less state income tax will be withheld from your paycheck beginning Jan. 1, 2019, thus increasing your net pay. The amount of change will vary by individual, depending on your income, filing status and the number of withholding allowances you claim. 

Additionally, the 2019 federal income tax withholding tables have been adjusted for inflation. The result will be a slight decrease in federal income tax withholding from your paycheck. 

If you have any questions, contact Steve Jordan, Senior Payroll Specialist, at ext. 14908.

Reminder: It’s After Jan. 1: Time to Turn in Receipts When Submitting Expense Claims

The Agency’s auditors have a new recommendation for us—and the Business Office needs your help to comply with it! The auditors have recommended that the Business Office require staff to turn in receipts for expenses that staff members are submitting for reimbursement. This change is happening to ensure that reimbursements are a proper use of public funds. 

This means that travel-related reimbursements and other purchases (supplies, incentives) occurring after Jan. 1, 2019, will require an itemized receipt in order to be paid.  

How to Submit Receipts 
  • Receipts related to travel (hotel, food, transportation, baggage, etc.) can be uploaded through the Travel/Professional Development Request SystemTransportation includes shuttles, taxis and ride-sharing such as Uber.
  • Receipts related to supplies and incentives should be emailed to Mary Heaberlin, Accounts Payable Specialist. 
  • At this time, receipts are not required for cell phone reimbursement. 
  • Mileage will continue to be reimbursed at $.41 a mile. The process for submitting mileage will not change.
Failure to submit itemized receipts will either delay the reimbursement or reduce the amount reimbursed. 

As a reminder, Heartland AEA’s per diem meal limits are: 
  • $15 out-of-area travel (no overnight stay required) 
  • $30 out-of-area travel in state (overnight stay required) 
  • $45 out-of-state travel (overnight stay required) 
Tax and tips are included in all per diem amounts. The per diems are daily limits and do not carry over to the next day if the full amount is not spent. 

If you have any questions about this new requirement, contact Brian Whalen, Business Manager, at ext. 14005.

January is National Radon Action Month; Learn How to Test Your Home

Radon is an invisible radioactive gas found all over the U.S., but Iowa has some of the nation’s highest levels of radon. Radon causes no immediate health symptoms; however, long-term exposure can lead to lung cancer. 

According to the U.S. Surgeon General, indoor radon is the second leading cause of lung cancer in the U.S., and according to the Environmental Protection Agency, it is the first leading cause of lung cancer among non-smokers. Each year, radon kills more people than drunk driving accidents, falls in the home, drowning and house fires. The good news is you can fix a radon problem.   

Radon comes from the natural breakdown of uranium in soil. The only way to know the radon level in your home is to test. A simple test kit can reveal the amount of radon in any building. Buildings with high levels can usually be fixed safely and affordably, and new homes can be built with radon-resistant features. Every new home, however, should be tested after occupancy regardless of whether or not it was built to be radon-resistant.   

Learn more about testing your home and how to obtain a kit.

Jan. 2019 School Leader Update Available


The Jan. 2019 issue of the School Leader Update from the Iowa Department of Education is available.

Iowa Department of Education Releases New School Performance Results, Website

On Dec. 18 the Iowa Department of Education released new online reports showing how public schools performed in a new accountability system that meets the Every Student Succeeds Act, a federal education law that replaced the No Child Left Behind Act.

“I’m thankful that the Every Student Succeeds Act puts ownership of school accountability back where it belongs: with states and local school districts,” Director Ryan Wise said. “We’ve gone from a federal accountability system that was prescriptive and punitive under No Child Left Behind to a homegrown system that focuses on helping schools find solutions that work for them.”

The new reports, called the Iowa School Performance Profiles, include each school’s scores on a set of accountability measures. The reports display scores based on a school’s overall performance, as well as the performance of subgroups of students, such as children from low-income backgrounds. The accountability measures include a unique indicator of school climate based on student surveys of engagement, safety and overall learning environment called Conditions for Learning. The other measures are: Student participation on state assessments, academic achievement, student academic growth, graduation rate, and progress in achieving English language proficiency. A postsecondary readiness measure will be added in 2019.

“We have a great opportunity through ESSA to take Iowa’s accountability focus beyond test scores and proficiency to look at school performance more holistically,” Wise said.

The new accountability system emphasizes student growth as measured by results on state assessments from year to year. This approach was based on feedback from Iowans who wanted a change from a previous federal accountability system that emphasized proficiency.

“While proficiency matters, schools also deserve credit for making significant progress with students,” Wise said.
The new reports specify schools that have been identified for additional support and improvement based on their performance. ESSA requires these identifications to ensure students have the same opportunities for success that exist for students in other schools. Of Iowa’s 1,302 public schools:
  • Thirty-four (34) are identified for Comprehensive Support and Improvement. Schools receive this designation either because their overall scores fall within the lowest 5 percent of Iowa schools receiving federal Title I funding, or because they are high schools with a graduation rate below 67.1 percent.
  • Three hundred seven (307) are identified for Targeted Support and Improvement. Schools receive this designation if one or more student subgroup score is as low as the lowest 5 percent of schools in the state.
Identified schools receive support from the state and area education agencies and will develop improvement plans with input from local stakeholders. Schools also will have an opportunity to put resources toward a cohesive improvement effort. Schools that are no longer performing within the lowest 5 percent of Iowa schools after three years will shed the Comprehensive or Targeted designations.

To access the Iowa School Performance Profiles, visit www.iaschoolperformance.gov. For more information on the Every Student Succeeds Act in Iowa, visit the Iowa Department of Education’s website.

NOTE: The Iowa School Performance Profiles are different from the Iowa School Report Card, developed in 2015 to meet a state legislative requirement. In 2019, the Iowa Department of Education will work to update data in the Iowa School Report Card and then merge the site with the Iowa School Performance Profiles. The goal is to ensure the state has one report card that meets both state and federal requirements.

Reminder: Is Debt Bringing You Down? Learn Strategies to Tackle It During “Tackling Debt” Workshop

Did you know that 80% of workers polled nationally indicate they want their employer to provide financial wellness education?  

Consider where we are as a society today: 
  • 77% of Americans live paycheck to paycheck – Bankrate.com 
  • 30% of Americans have outstanding loans on their 401k’s – Business Record 
  • #1 cause of stress is money problems and money fights – multiple studies 
Heartland AEA is excited to announce our next financial wellness offering, Tackling Debt!  Whether you are looking to pick up a few nuggets of information, or you need a financial overhaul, this 90-minute lunch and learn workshop is just for you. You will leave knowing how to get out of debt and what to do with your money after you become debt free. You will also learn about how the credit score is figured and what it means to you. 

Tackling Debt Lunch & Learn 
Jan. 9, 2019 
11:30 – 1 p.m. 
Johnston REC or via Zoom 
RSVP by Jan. 7, 2019 
Registration

Answering Your Questions From the Benefits Survey

Juliette Houseman, Benefits Specialist, continues to address some of the questions being submitted via the staff Benefits Survey.  

Q/Comment: At my previous workplace, we had an HSA [Health Savings Account] option that the Agency provided a financial incentive to join (reimbursed some insurance costs). Is that an option? 

A: The HSA is not an option provided by Heartland AEA at this time. The Agency offers an HRA (Health Reimbursement Arrangement) option, which is a contribution from Heartland AEA into an HRA account for you if you have a $1,500 deductible health insurance plan. The contribution is made in quarterly deposits, and you can use the money to be reimbursed for your and/or your spouse and/or dependents’ out-of-pocket vision, medical, dental and/or prescription expenses, regardless of whether you have single or family coverage. 

Since it is an HRA, you are unable to make contributions with your own money, and you are unable to take any balance with you when you terminate your employment with Heartland AEA (unless you are taking a bona fide retirement, which means receiving IPERs). Quarterly deposits are made into an account with 121 Benefits—the Agency’s HRA administrator. When you submit your claims, if there is money available in your account, you are reimbursed. If you submit more than is in your account, then every quarter when a deposit is made, you are reimbursed until the claim has been paid in full. Your HRA balance automatically rolls over annually with no cap. 

Q/Comment: I think this form is deceiving because you have to rank things that all are important, but have to rank. I am not really dissatisfied with any benefits at this time, but as I edge closer to retirement age, my priorities shift. It is important for those looking at this survey to remember that although retirement will not rank high for those who are not close, doesn't mean they are not concerned about it. 

A: This survey is not meant to deceive anyone; the Agency uses all responses as a tool when looking at insurance coverage(s) and premium correlation. We understand that every employee has a unique situation when considering benefits and options that change over time whether it is starting a family or considering retirement. We have tried to select important considerations in the hope that through the responses we can gauge whether or not we are on target within the benefit options we offer. 

Q/Comment: More competitive rates compared to other companies. 

A: Rates and coverages are compared annually, and Wellmark and Delta Dental both provide comparisons to the Book of Business, which shows how we are doing ranked against “like” employers. We also use a consultant firm, Perspective Consulting Partners, to help us remain competitive in the benefits marketplace.

To Do: Nominate Deserving Individuals for Iowa’s AEAs Annual Awards Recognition

Do you know someone who has made outstanding contributions to education and Iowa’s Area Education Agencies (AEAs)? Please take a few minutes to nominate this person for recognition! 

Iowa’s AEAs bestow three awards annually to outstanding candidates for their contributions to education and the work of Iowa’s AEAs. To submit a nomination, complete this application by Feb. 15, 2019. Anyone is welcome to submit a nomination. 

Awards will be presented during the annual Iowa’s AEAs Boards of Directors’ Conference, with the awards ceremony being held at 6:30 p.m. on March 28, 2019, at the Hilton Garden Inn in Johnston. The three awards and criteria can be found below. Each nomination should include examples of why your nominee should receive the award. 

Friend of the AEA Award 
Acknowledges contributions by policymakers, citizens, board members, school district partners, businesses and organizations who have been great partners and demonstrate strong support for furthering the mission of
Iowa’s AEAs. Open to all policymakers, citizens, board members, school district partners, businesses and
organizations. 

E. Robert Stephens Award 
Dr. E. Robert Stephens, better known as “Dr. Bob” and the father of Iowa’s AEAs, acknowledges contributions in the area of innovation and support to local districts, AEAs, the Department of Education and other partners/organizations. There should be evidence of outstanding contributions to the well-being of the educational community including: 
  • Benefits of this individual’s leadership; 
  • Creative leadership in inspiring and motivating others to achieve and contribute; 
  • Strong commitment to the profession by active participation in professional activities; and 
  • Evidence that the individual is respected by his/her colleagues and the community. 
Open to AEA staff who serve in an administrative role and AEA board members. 

Innovative Creator 
Celebrates amazingly innovative and creative thinking and actions to get results for students, educators, Iowa’s AEAs, school districts and other partners. Open to all AEA staff, board members, educators, policymakers, students...all of us are creators! 


For more information, contact Connie Johnson, Iowa’s AEAs Communications Director, at (712) 335-6044.

Jan. 2019 Board of Directors Meeting Agenda Available

The agenda for the Jan. 8, 2019 Heartland AEA Board of Directors meeting is available.

Changes to January Agency-Directed Learning Sessions

This message was emailed to Certified staff and leaders on Jan. 7 and is being repeated here. 

Click the link below for updated information about January’s Agency-Directed Learning Sessions.

Changes to January Agency-Directed Learning Sessions

Coming Soon: Up Your Technology Game With These Awesome Learning Opportunities!

This information was sent via email on Dec. 21 and is being repeated here. 

Want to learn more about how technology can save you a little time during the workday? About tools for improved presentations? About how you can better organize your documents? About all this digital, privacy, safety and security stuff? Then we’ve got just the ticket for you!   

Heartland AEA is supporting continued skill development for you, our staff, around technology by providing new monthly learning opportunities and general technology troubleshooting sessions around our agency. We are pleased to offer multiple learning opportunities to support technology skill development and the productive use of G Suite for Education apps.   

Tech Tour 
Mande Gamble, Technology Training Specialist, will hit the road and spend time second semester in each office to facilitate learning and support staff with general technology troubleshooting questions.



Each month will offer a different topic focused on skill development, increasing productivity, simplifying workflow and gaining knowledge around digital privacy, safety and security. The following focus areas will be offered across the semester: 
  • Gmail & Calendar 
  • Google Forms & Sheets 
  • Google Slides & Drawings 
  • Google Sites 
  • Google Drive & Team Drive 
During these visits, the general schedule of each day will be: 
  • Morning session: 9 a.m. – noon will focus on a Google app in a workshop style session. 
  • Lunch & Learn: 12:30 – 2 p.m. will provide tips and tricks in an informal, come-and-go style on G Suite or Apple topics. 
  • Afternoon session: 2 – 4 p.m. will allow you to come and go for support on staff-directed topics and skills. Mande will be available to provide support until 4 p.m., so you are encouraged to stop by for individual or small group supports. 
Face-to-Face Courses & Workshops 
Several face-to-face technology courses and workshops are also being offered second semester. Take a look at the professional learning opportunities available that focus on G Suite basics and beyond and then consider if these learning opportunities are aligned with your professional development plan goals and/or identified areas of growth for the year to see if they would be a good fit.   

How Do I Register for All This Awesome Learning? 
Registration for the tech tour visits and technology courses can be found on the Technology Professional Learning Site, which houses dates, locations and registration links for these upcoming learning opportunities, some of which begin very soon!   

If you have any questions, contact Mande Gamble, Technology Support Specialist.