We will begin using the new version of the Educational Evaluation Report (EER) during the first week of November. Training will be provided on October 31, November 1-4 and 7-8 and will be offered three times each day. Please check the Connection next week for training times and locations.
The training will be approximately two hours with the majority of the time spent on learning how to use Google Docs to collaborate and share EERs. There will also be some brief information provided on the components of the EER that are new and the resources available to support initial use of the EER templates.
In order to differentiate the training, we need information. Please click on the link at the bottom of the article to complete a very brief survey.
The purpose of the survey
• To figure out who may need help during the training to set up their Google Account and use the Heartland Google Domain
• To help us understand the overall level of skill and comfort with use of Google Docs so that we can tailor the training to the needs of staff who will be using it
To get into the survey you will need a Google account and need to be able to enter the Heartland Google domain. If you have any trouble or do not have your Heartland Google domain set up, stop trying to complete the survey. You may contact Jim Lagnese or Joshua Burke for assistance or wait to get help during the first 45 minutes of the training sessions to set up your Google account and learn how to enter the Google domain.
If you are able to complete the survey, you will not need to attend the first 45 minutes of the training because that is when participants will be working on setting up accounts and going over some basic Google information.
To take the survey you will be asked to log in. If you’ve never logged into your account before, the default password is @aea1111.
Survey Link: http://bit.ly/qqfzGc
Monday, October 3, 2011
Clarity on Job Alike Groups and Lead Groups
The purpose of a Job Alike Group is to provide an opportunity for individuals who have a similar role within the agency to have support and guidance for their professional practice. This guidance and support is specific to the discipline or role of the individual. (It does not replace the support and guidance provided by supervisors and leaders in the agency, rather it is additive with attention to the specific role of the group.) Job Alike Groups involve professional learning, collaborative decision making about standards of practice and efforts to make sure that members of the group have the tools they need. All Job Alike Groups are aligned with the Agency’s vision, mission and core services.
Some Job Alike Group members will also be designated as “leads” and participate in a Lead Group. Leads have been selected for all certified Job Alike Groups. (Small groups may involve the entire group as leads.) The Lead Group is responsible for ensuring the quality of professional practice and developing a professional learning plan for the Job Alike Group. Lead Group members will also problem solve issues of professional practice and identify the instructional materials/supplies that need to be available to the members of the Job Alike Group.
Lead Groups have begun to meet. They are working on planning professional development and organizing themselves to provide support to their Job Alike Group. Below you will find a list of the leads for the various groups and some questions and answers about Job Alike and Lead Groups. If you have questions about what is being planned for your group, contact the person who has been designated as the lead for your region.
Special Education Consultants
Facilitator
Sue Severson
Leads
Danielle Schrad, Region 1
Susan Howell, Region 2
Deb Keilor, Region 3
Jacquie Potts, Region 5
Judy Oltman, Region 6
Kathy Cole, Region 7
Micheal White, Region 8
Psychologists
Facilitators
Dorothy Landon
Trent Holmberg
Leads
Christie Crouch Babb, Region 1
Emily Olson, Region 2
Rebecca Carver, Region 3
Stacey Volmer, Region 5
Nichole Craun, Region 6
Nichole Healy, Region 7
Lindsay Fjlelland, Region 8
Professional Learning
Facilitators
Cheryl Risen
Alecia Rahn-Blakeslee
Leads
Sue Ford, Region 1
Rob Brookhart, Region 2
Kristen Orton, Region 3
Martha Condon, Region 4
Teresa Bellinghausen, Region 5
Susan Ward, Region 6
Kathy Scebold, Region 7
Linda Hoobin, Region 8
Curriculum Consultants
Facilitator
Julie Hukee
Leads
Corrine Brietspecker, Region 1
Barb Shutt, Region 2
Mary Schmidt, Region 3
Rob Kleinow, Region 4
Jeri Gustafson, Region 5
Jen Reideman, Region 6
Berret Rice, Region 7
Denise Carlson, Region 8
Mary Ann Strawhacker, All Regions
Speech-Language Pathologists
Facilitators
Rhonda Balch
Patty Schleisman
Leads
Judy Stockbridge, Region 1
Allyson Halley, Region 2
Marlys Gjerstad, Region 3
Marti Marvin, Region 4
Ellie Holland, Region 5
Susan Acoymo, Region 6
Janel Lehmkuhl, Region 7
Mia Vannoy, Region 8
School Social Workers
Facilitators
Jean Boger
Jennifer Downs
Sara Mercer
Leads
Camie Walker, Region 1
Vicki Sanders, Region 2
Holly Long-Dewolf, Region 3
Wendy Acri, Region 5
Andrea Timm, Region 6
Laura Phipps, Region 7
Jill Dunn, Region 8
Early Childhood
Facilitator
Sheri Haupert
Leads
Summer Boes, Region 1
Keaya Meyer-Fowles, Region 2
Cyndi Conrad, Region 3
Sandy Darveau, Region 5
Sandy Alexander, Region 6
Kathy Fillmore, Region 7
Lisa Hodges, Region 8
Instructional Technology
Facilitator
Lynn McCartney
Leads
All Ed Tech and ATT
Hearing Facilitator
Tori Carsrud
Leads
All Audiologists, Audiometrists and Hearing Teachers
Occupational Therapy
Facilitator
Donna Bachman
Leads
Heidi Webber, Region 2
Brandie Cox, Region 3
Anne Winter, Region 6
Bryce Chidester, Region 8
Physical Therapy
Facilitator
Emily Sweeney
Leads
Malinda Elliot, Region 2
Dirk Swanson, Region 2
Lisa Smith, Region 3
Vicki Swanson, Region 3
Parent & Educator Connection
Facilitator
Terry Mendell
Leads
All PEC Coordinators
Shelter Care
Facilitator
Jude Richardson
Leads
Regional Planning Council Members
Q & A Section
Are we having Discipline Meetings this year?
Groups will not have a certain number of days per year reserved for discipline meetings. Instead, Lead Groups will determine the professional learning needs for their group for the year. This may involve the entire Job Alike Group coming together for some days of learning, but it will be driven by professional learning needs.
I want to attend a state conference for my professional organization this year. How do I request this?
Talk to a member of your Lead Group. Find out if your group allocated money for this type of professional learning and if so, find out what process they are using for members to request attendance.
I want to attend a conference but it is not really related to my Job Alike Group needs. For example, it is a conference teachers in my district are attending. How do I request this?
Contact your supervisor.
Do some groups have both a discipline program assistant and a facilitator?
No, discipline program assistants are acting as the facilitators for their Job Alike Groups. For groups that had a discipline program assistant leave, the DPA was not replaced, and facilitators were selected.
I need some materials. How do I request them?
It depends. If you need supplies to do your job like pens, folders, notebooks, sticky notes, chart papers, stickers, etc., request them from support staff in your regional office. Other items costing less than $25 that you may need to do your work can be purchased (with supervisor approval) and be reimbursed on your monthly expense claim. If you need instructional materials or equipment to do your job, request them through your Lead Group. (Some materials may already be available in your regional office.)
Will we have an opportunity to participate in Teacher Quality activities again this year?
Yes, the leads of your Job Alike Group will be planning TQ options for this year.
Some Job Alike Group members will also be designated as “leads” and participate in a Lead Group. Leads have been selected for all certified Job Alike Groups. (Small groups may involve the entire group as leads.) The Lead Group is responsible for ensuring the quality of professional practice and developing a professional learning plan for the Job Alike Group. Lead Group members will also problem solve issues of professional practice and identify the instructional materials/supplies that need to be available to the members of the Job Alike Group.
Lead Groups have begun to meet. They are working on planning professional development and organizing themselves to provide support to their Job Alike Group. Below you will find a list of the leads for the various groups and some questions and answers about Job Alike and Lead Groups. If you have questions about what is being planned for your group, contact the person who has been designated as the lead for your region.
Special Education Consultants
Facilitator
Sue Severson
Leads
Danielle Schrad, Region 1
Susan Howell, Region 2
Deb Keilor, Region 3
Jacquie Potts, Region 5
Judy Oltman, Region 6
Kathy Cole, Region 7
Micheal White, Region 8
Psychologists
Facilitators
Dorothy Landon
Trent Holmberg
Leads
Christie Crouch Babb, Region 1
Emily Olson, Region 2
Rebecca Carver, Region 3
Stacey Volmer, Region 5
Nichole Craun, Region 6
Nichole Healy, Region 7
Lindsay Fjlelland, Region 8
Professional Learning
Facilitators
Cheryl Risen
Alecia Rahn-Blakeslee
Leads
Sue Ford, Region 1
Rob Brookhart, Region 2
Kristen Orton, Region 3
Martha Condon, Region 4
Teresa Bellinghausen, Region 5
Susan Ward, Region 6
Kathy Scebold, Region 7
Linda Hoobin, Region 8
Curriculum Consultants
Facilitator
Julie Hukee
Leads
Corrine Brietspecker, Region 1
Barb Shutt, Region 2
Mary Schmidt, Region 3
Rob Kleinow, Region 4
Jeri Gustafson, Region 5
Jen Reideman, Region 6
Berret Rice, Region 7
Denise Carlson, Region 8
Mary Ann Strawhacker, All Regions
Speech-Language Pathologists
Facilitators
Rhonda Balch
Patty Schleisman
Leads
Judy Stockbridge, Region 1
Allyson Halley, Region 2
Marlys Gjerstad, Region 3
Marti Marvin, Region 4
Ellie Holland, Region 5
Susan Acoymo, Region 6
Janel Lehmkuhl, Region 7
Mia Vannoy, Region 8
School Social Workers
Facilitators
Jean Boger
Jennifer Downs
Sara Mercer
Leads
Camie Walker, Region 1
Vicki Sanders, Region 2
Holly Long-Dewolf, Region 3
Wendy Acri, Region 5
Andrea Timm, Region 6
Laura Phipps, Region 7
Jill Dunn, Region 8
Early Childhood
Facilitator
Sheri Haupert
Leads
Summer Boes, Region 1
Keaya Meyer-Fowles, Region 2
Cyndi Conrad, Region 3
Sandy Darveau, Region 5
Sandy Alexander, Region 6
Kathy Fillmore, Region 7
Lisa Hodges, Region 8
Instructional Technology
Facilitator
Lynn McCartney
Leads
All Ed Tech and ATT
Hearing Facilitator
Tori Carsrud
Leads
All Audiologists, Audiometrists and Hearing Teachers
Occupational Therapy
Facilitator
Donna Bachman
Leads
Heidi Webber, Region 2
Brandie Cox, Region 3
Anne Winter, Region 6
Bryce Chidester, Region 8
Physical Therapy
Facilitator
Emily Sweeney
Leads
Malinda Elliot, Region 2
Dirk Swanson, Region 2
Lisa Smith, Region 3
Vicki Swanson, Region 3
Parent & Educator Connection
Facilitator
Terry Mendell
Leads
All PEC Coordinators
Shelter Care
Facilitator
Jude Richardson
Leads
Regional Planning Council Members
Q & A Section
Are we having Discipline Meetings this year?
Groups will not have a certain number of days per year reserved for discipline meetings. Instead, Lead Groups will determine the professional learning needs for their group for the year. This may involve the entire Job Alike Group coming together for some days of learning, but it will be driven by professional learning needs.
I want to attend a state conference for my professional organization this year. How do I request this?
Talk to a member of your Lead Group. Find out if your group allocated money for this type of professional learning and if so, find out what process they are using for members to request attendance.
I want to attend a conference but it is not really related to my Job Alike Group needs. For example, it is a conference teachers in my district are attending. How do I request this?
Contact your supervisor.
Do some groups have both a discipline program assistant and a facilitator?
No, discipline program assistants are acting as the facilitators for their Job Alike Groups. For groups that had a discipline program assistant leave, the DPA was not replaced, and facilitators were selected.
I need some materials. How do I request them?
It depends. If you need supplies to do your job like pens, folders, notebooks, sticky notes, chart papers, stickers, etc., request them from support staff in your regional office. Other items costing less than $25 that you may need to do your work can be purchased (with supervisor approval) and be reimbursed on your monthly expense claim. If you need instructional materials or equipment to do your job, request them through your Lead Group. (Some materials may already be available in your regional office.)
Will we have an opportunity to participate in Teacher Quality activities again this year?
Yes, the leads of your Job Alike Group will be planning TQ options for this year.
Wellness Program to Launch with “Start Somewhere Walk” this Friday, October 7!
As we launch our Wellness program, we are excited to announce the Governor’s Healthiest State Initiative. Its purpose is to make Iowa the healthiest state in the nation within five years. We at Heartland AEA want to be among the first to demonstrate our support and optimism.
As a first part of this initiative, there will be a “Start Somewhere Walk” on Friday, October 7. Go ahead…mark your calendar now! We’ll wait…
The goal of this 1K walk is to get all Iowans to walk one kilometer, wherever they are. The walk will officially start at noon and if good health isn’t enough incentive to participate, competition may be another reason to get involved. Organizers of the Iowa Walk project think our state can take on the entire nation of Canada. Reaching the goal of 250,000 participants will give Iowa the world record for people involved in simultaneous one-kilometer walks. Our neighbor to the north now claims that record with 231,635 participants in simultaneous walks throughout the country in 2007. If you want to participate, you can pledge here: http://www.iowahealthieststate.com/
Map Your Route
Your wellness coordinator may have mapped out a route for you. If not, or if you are in a different location, choose a route that is approximately seven blocks long.
Heartland employees may walk at noon, or before or after working hours—whatever works best for your work schedule, within the parameters of the following guidelines.
Wellness Participation Guidelines
• We invite all employees to participate, as long as it does not cause sacrificed time with clients.
• Physical activities such as the “Start Somewhere Walk” are not to be done during “working hours” but may be accommodated on a lunch break or before or after work.
• Be creative! Bring healthy snacks to share, inspire one another to get involved!
Thank you Wellness Coordinators!
Before going any further, we wish to sincerely thank all those who have expressed an interest in supporting the new Wellness Program over the past few months. Future wellness leadership opportunities await, so please stand by. At this time, each region has one designated Wellness Coordinator who has volunteered to coordinate wellness events and programs for your region.
Region 1 - Corrine Breitsprecker
Region 2 - Bess Wood
Region 3 - Karen Junko
Region 4 - Cheryl Risen
Region 5 - MaryAnn Strawhacker
Region 6 - Sandy Anderson
Region 7 – Robin Olberding
Region 8 - Bryce Chidester
Shelter Care – Christina Allen
Central Staff – Doug Schuster
HR Support – Kathy Martin and Tony Chiaramonte
Much more information will be coming n the next couple of months regarding the Wellness Program at Heartland AEA. In the mean time, if you have any questions, please contact Tony Chiaramonte at tchiaramonte@aea11.k12.ia.us.
As a first part of this initiative, there will be a “Start Somewhere Walk” on Friday, October 7. Go ahead…mark your calendar now! We’ll wait…
The goal of this 1K walk is to get all Iowans to walk one kilometer, wherever they are. The walk will officially start at noon and if good health isn’t enough incentive to participate, competition may be another reason to get involved. Organizers of the Iowa Walk project think our state can take on the entire nation of Canada. Reaching the goal of 250,000 participants will give Iowa the world record for people involved in simultaneous one-kilometer walks. Our neighbor to the north now claims that record with 231,635 participants in simultaneous walks throughout the country in 2007. If you want to participate, you can pledge here: http://www.iowahealthieststate.com/
Map Your Route
Your wellness coordinator may have mapped out a route for you. If not, or if you are in a different location, choose a route that is approximately seven blocks long.
Heartland employees may walk at noon, or before or after working hours—whatever works best for your work schedule, within the parameters of the following guidelines.
Wellness Participation Guidelines
• We invite all employees to participate, as long as it does not cause sacrificed time with clients.
• Physical activities such as the “Start Somewhere Walk” are not to be done during “working hours” but may be accommodated on a lunch break or before or after work.
• Be creative! Bring healthy snacks to share, inspire one another to get involved!
Thank you Wellness Coordinators!
Before going any further, we wish to sincerely thank all those who have expressed an interest in supporting the new Wellness Program over the past few months. Future wellness leadership opportunities await, so please stand by. At this time, each region has one designated Wellness Coordinator who has volunteered to coordinate wellness events and programs for your region.
Region 1 - Corrine Breitsprecker
Region 2 - Bess Wood
Region 3 - Karen Junko
Region 4 - Cheryl Risen
Region 5 - MaryAnn Strawhacker
Region 6 - Sandy Anderson
Region 7 – Robin Olberding
Region 8 - Bryce Chidester
Shelter Care – Christina Allen
Central Staff – Doug Schuster
HR Support – Kathy Martin and Tony Chiaramonte
Much more information will be coming n the next couple of months regarding the Wellness Program at Heartland AEA. In the mean time, if you have any questions, please contact Tony Chiaramonte at tchiaramonte@aea11.k12.ia.us.
Join the Fun in the 2011 United Way Campaign!
The Agency’s United Way Planning Committee has many fun things planned for our annual United Way campaign! Heartland participates in this drive because the United Way serves families and students in our communities in ways that are complimentary to our vision and mission. It is one way for our employees to extend their reach by choosing to donate to worthy causes through the United Way.
The Agency’s United Way Goals for this year are the following:
• Raise $15,000 in two weeks
• Develop activities that allow every employee to join the fun
• Increase the number of Leadership Circle members
Like last year, we will provide staff with choices to direct donations to any of the local United Ways in the Heartland area. You may click on the links below to view each United Way’s programs.
United Way of Central Iowa (Dallas, Guthrie, Madison, Polk, Warren counties)
United Way of Carroll (Audubon and Carroll counties)
United Way of Boone County
United Way of Jasper County
Marion County United Way (no materials available at this time)
United Way of Story County
Designated Office Staff
We will enlist the help of some regional staff to help support our campaign and collect our receipts and pledge forms. The following are our helpers:
Region 1 – Janet Steinkamp (Carroll) and Colleen Chalfant (Guthrie Center)
Region 2 – Angela Bosworth
Region 3 – Kathy Teigland (Indianola) and Annette DeRouchey (Knoxville)
Region 4 & Central Staff – Katie Streff
Region 5 – Sue Mostek
Region 6 – Mary Johnson
Region 7 – Donna Wagnor
Region 8 – Carrie Roose (Newton) and Jodi Capps (Clay Elementary)
Johnston Administration Center – Carolyn Jones
SCEP – Christina Allen
Going Casual for the Kids Day
We’ll kick off this year’s activities on October 10 with a “Going Casual for the Kids” Day. We raised almost $1200 through a similar activity last year, and we hope to raise even more this year. For a $5 contribution, you may wear jeans with either a local school district shirt (to support this year’s United Way Causal Day theme of “Casual for the Kids” we serve) or sport a Heartland-logo shirt or Heartland colors.
The designated staff listed above will collect your donation and provide you with a receipt. Please write a check for the $5 and put in the memo section of the check which United Way office you want the money to go to. If you do not designate a United Way office, your funds will be sent to the United Way of Central Iowa.
Pledge Your Continued Support
Pledge cards are an easy way to donate to the United Way. There are many options on how you can donate, but our staff members mainly prefer the pay deduction or one-time donation. It is important that if you choose to do a pay deduction, your total contribution is evenly divisible by 24 pay periods into whole dollar amounts. Remember that pay deduction pledges from last year’s drive continue to be in effect until December 31, 2011. Deductions for this year’s drive will start in January and continue through December. You may designate in the lower left-hand corner of the card where you want your donation to go.
Everyone who hands in a pledge card donation of any amount will receive a casual day sticker. Casual day stickers will be distributed after the pledge cards have been processed. There are two classes of contributors that we intend to promote in our campaign:
Loyal Contributors
Employees who donate a minimum of $3 per pay period or a $72 one-time donation will be entered in a drawing to win one of several prizes.
Leadership Circle
Employees who donate a minimum of $42 per pay period or a $1010 one-time donation will be formally recognized as a Leadership Circle donor and will also be entered in a drawing to win one of several prizes.
Prizes in the drawing include three United Way Days. Winners of a United Way Day may take time from work to give back to the community. Winners will then share their day’s experiences in a future HeartBeat issue.
Designated office staff will have pledge forms available October 10-21. When completed, give it back to the designated office staff person who will collect completed forms.
If for any reason you do not wish to donate to United Way, the Community Health Charities of Iowa and Iowa Shares are two other charity organizations in which you can donate. We are unable to do payroll deductions for these organizations at this time. If you choose to donate to these organizations, you can contact the agencies at the following:
Community Health Charities of Iowa (877) 517-6266
Iowa Shares (319) 338-1446
Online Auction
In the past couple of years, staff members have really enjoyed our United Way Online Auction. Make sure to join in the fun this year! Our Online Auction will kick off on October 17 and will close at 4:30 p.m. on Friday, October 21.
Each staff member will be able to donate items or go together with co-workers to submit a group item. (Please note: Private delivery arrangements must be made for items too large or heavy for Heartland van delivery.) Send a digital photo and short description of your item to the Communications Department at comms@aea11.k12.ia.us. We ask that you keep items until the close of the auction.
Your participation in the Agency’s United Way events is voluntary. It is not the Agency’s intention to pressure any Heartland staff into donating. We have tried our best to make this year’s campaign events fun and enjoyable for staff. We hope that you find United Way as an easy way to reach out and help the communities we live in.
The Agency’s United Way Goals for this year are the following:
• Raise $15,000 in two weeks
• Develop activities that allow every employee to join the fun
• Increase the number of Leadership Circle members
Like last year, we will provide staff with choices to direct donations to any of the local United Ways in the Heartland area. You may click on the links below to view each United Way’s programs.
United Way of Central Iowa (Dallas, Guthrie, Madison, Polk, Warren counties)
United Way of Carroll (Audubon and Carroll counties)
United Way of Boone County
United Way of Jasper County
Marion County United Way (no materials available at this time)
United Way of Story County
Designated Office Staff
We will enlist the help of some regional staff to help support our campaign and collect our receipts and pledge forms. The following are our helpers:
Region 1 – Janet Steinkamp (Carroll) and Colleen Chalfant (Guthrie Center)
Region 2 – Angela Bosworth
Region 3 – Kathy Teigland (Indianola) and Annette DeRouchey (Knoxville)
Region 4 & Central Staff – Katie Streff
Region 5 – Sue Mostek
Region 6 – Mary Johnson
Region 7 – Donna Wagnor
Region 8 – Carrie Roose (Newton) and Jodi Capps (Clay Elementary)
Johnston Administration Center – Carolyn Jones
SCEP – Christina Allen
Going Casual for the Kids Day
We’ll kick off this year’s activities on October 10 with a “Going Casual for the Kids” Day. We raised almost $1200 through a similar activity last year, and we hope to raise even more this year. For a $5 contribution, you may wear jeans with either a local school district shirt (to support this year’s United Way Causal Day theme of “Casual for the Kids” we serve) or sport a Heartland-logo shirt or Heartland colors.
The designated staff listed above will collect your donation and provide you with a receipt. Please write a check for the $5 and put in the memo section of the check which United Way office you want the money to go to. If you do not designate a United Way office, your funds will be sent to the United Way of Central Iowa.
Pledge Your Continued Support
Pledge cards are an easy way to donate to the United Way. There are many options on how you can donate, but our staff members mainly prefer the pay deduction or one-time donation. It is important that if you choose to do a pay deduction, your total contribution is evenly divisible by 24 pay periods into whole dollar amounts. Remember that pay deduction pledges from last year’s drive continue to be in effect until December 31, 2011. Deductions for this year’s drive will start in January and continue through December. You may designate in the lower left-hand corner of the card where you want your donation to go.
Everyone who hands in a pledge card donation of any amount will receive a casual day sticker. Casual day stickers will be distributed after the pledge cards have been processed. There are two classes of contributors that we intend to promote in our campaign:
Loyal Contributors
Employees who donate a minimum of $3 per pay period or a $72 one-time donation will be entered in a drawing to win one of several prizes.
Leadership Circle
Employees who donate a minimum of $42 per pay period or a $1010 one-time donation will be formally recognized as a Leadership Circle donor and will also be entered in a drawing to win one of several prizes.
Prizes in the drawing include three United Way Days. Winners of a United Way Day may take time from work to give back to the community. Winners will then share their day’s experiences in a future HeartBeat issue.
Designated office staff will have pledge forms available October 10-21. When completed, give it back to the designated office staff person who will collect completed forms.
If for any reason you do not wish to donate to United Way, the Community Health Charities of Iowa and Iowa Shares are two other charity organizations in which you can donate. We are unable to do payroll deductions for these organizations at this time. If you choose to donate to these organizations, you can contact the agencies at the following:
Community Health Charities of Iowa (877) 517-6266
Iowa Shares (319) 338-1446
Online Auction
In the past couple of years, staff members have really enjoyed our United Way Online Auction. Make sure to join in the fun this year! Our Online Auction will kick off on October 17 and will close at 4:30 p.m. on Friday, October 21.
Each staff member will be able to donate items or go together with co-workers to submit a group item. (Please note: Private delivery arrangements must be made for items too large or heavy for Heartland van delivery.) Send a digital photo and short description of your item to the Communications Department at comms@aea11.k12.ia.us. We ask that you keep items until the close of the auction.
Your participation in the Agency’s United Way events is voluntary. It is not the Agency’s intention to pressure any Heartland staff into donating. We have tried our best to make this year’s campaign events fun and enjoyable for staff. We hope that you find United Way as an easy way to reach out and help the communities we live in.
September Board of Directors Meeting Recap
The September meeting of the Heartland AEA Board of Directors was held on September 13, 2011.
Public Forum
Ms. Nancy Dunn, occupational therapist from Heartland since 1993, spoke to the Board about the post-employment policy. Ms. Dunn has enjoyed working for the agency and looks forward to the challenges and opportunities she faces as her position evolves. As she gets older and plans for the future, she is concerned about the post employment policy changing. The current policy allows staff to retire at age 58, which benefits both the staff and agency. It also provides insurance opportunities that not all retirees take. This policy is a valued benefit and keeping the current policy can result in a net savings for the agency. For the year ending 2010, there was very little liability for the agency as a result of the current post employment policy. If the Board decides to change the policy, can there be a gradual transition for staff who have 15 or more years of service, and can they be grandfathered as a less benefit-rich policy is considered.
Ms. Jan Morgan, graphic designer, addressed the Board with her concerns about the print shop. As the Board looks at dissolving the current print agreement and approving a new contract, would they be willing to consider a print manager to oversee the print and production departments. There needs to be someone to oversee the workflow between the two departments.
Discussion Items
Board Committee Reports and Updates
• Professional Development – No report.
• Board Advisory Council – The council will meet on October 20.
• Board Policy Committee – The committee will meet on October 14.
Compensation Structure
Ms. Laura Gillon presented a revised compensation philosophy for the Board to review. Board members were given an opportunity to discuss the changes and provide input. Board members made no additional changes.
Post-Employment Policy Annual Review
Dr. Paula Vincent discussed the cycle for reviewing the Agency’s post-employment policy and benefit. Since the Board approved the policy this spring, Board members could postpone it’s annual review until next year or give it reconsideration due to staff input. Over 26 staff letters were received and any time the Agency has employees considering ideas, it’s hoped they will be given fair consideration. Board members were asked if they wanted to let their decision continue or to look at the information received from staff and reconsider the policy. Board members decided to readdress the issue at the October meeting since some members were absent.
They held a brief discussion, sharing concerns about if enough advance notice of changing the benefits was given to staff; that although the letters from staff were moving and impressive, they provided no new information; and if the issue was to be discussed again in October, could Mr. David King provide detailed financial implications for the Agency and a history of the policy in chronological order.
Print Shop Discussion
Mr. Steve Prall discussed the transition of the Print Center. There have been many milestones over the last two years and during that time, he’s had a chance to understand the configuration of the print center, how it works and to review financial data. Board members have been given time to meet with Mr. Prall and Mr. King to discuss future options and changing print vendors. Board members asked about the need for a print manager to integrate the print center and production function. Mr. Prall noted that the agreement being proposed was similar to what the Agency currently has and does not address the issue of a print manager. That issue will be addressed through the Agency’s planning councils and a recommendation or progress report brought back to the Board in October.
Grant Wood AEA & Heartland AEA Back-up Server Agreement
Mr. Steve Prall updated the Board the on the Grant Wood AEA and Heartland AEA back-up server agreement. When the Agency submitted its server bunker plan to the Iowa Department of Education for approval, they were concerned with the number of technology bunkers being built in the state. They approved the project on the condition that Grant Wood AEA and Heartland AEA would utilize each other’s bunker and back up each other’s data. Agreements have been drawn up and approved by the Agency’s attorney. Once signed, space will be utilized in each bunker to back up data.
October Board Organizational Meeting
Dr. Earl Bridgewater discussed the upcoming October organizational meeting. Nominations will be accepted during this meeting for a board president and vice president. Any member interested in being considered was asked to contact him or Mr. Nels Turnquist.
Budget Update
Mr. Dave King provided a brief update on the budget for FY2010-11. The Agency ended the fiscal year with an unassigned fund balance of $8.9 million. These funds are resources that have accumulated since the AEAs inception beginning in July 1975 and provide a cushion for catastrophic events. The funds will support the Agency during its funding short fall this year and provide a cushion for capital expenses. The balance is complicated as it’s a great position to be in financially, but it does not allow the Agency to add additional resources in response to increased student enrollment or to intensify services to better respond to the needs of local districts.
Action Items
A motion was made and passed to approve the termination of the Xerox Managed Services Agreement and to direct senior management to develop and execute an attorney approved notification to Xerox.
A motion was made and passed to approve the acceptance of the Laser Resources proposal and direct senior management to finalize negotiations of applicable agreements. The finalized negotiated agreements will be brought to the Board for approval at the October Board meeting.
A motion was made and passed to direct senior management to bring a progress report and/or recommendation regarding the print and production operation to the October Board meeting.
A motion was made and passed to approve the lease agreements between Grant Wood AEA and Heartland AEA regarding the back up servers.
A motion was made and passed to accept the revised compensation philosophy.
A motion was made and passed to approve the Des Moines Support Contract.
Consent Agenda
Personnel Report and Addendum
Bills
Purchase Requests: 4D, Inc. - $25,000.00, Apple Computers - $127,243.10, PRK - $30,000.00, and Drake University - $539,000.04
Itinerant Teacher Service Agreement between Statewide System for Vision Services and Heartland AEA
Orientation and Mobility Service Agreement between Statewide Services for Vision Services and Heartland AEA
Mr. Christensen reviewed the bills and stated everything was in order. The Agency has a nice cash flow and is on budget for this time of year. A motion was made and passed to approve the consent agenda including payment of warrant numbers 00361619 through 0036213.
Board Comments
• Dr. Earl Bridgewater read the letter he received from Jim Green at the Iowa Association of School Boards. He received the letter in response to a letter of concern Board members sent IASB in July.
• Mr. Marcy Sparks commented on the Agency’s all-staff meeting held in August. She attended the kick-off and was impressed. Staff members were excited to see each other and the staff connections were great. It was a wonderful event.
• Dr. Steve Rose thanked Heartland staff for contacting Simpson College about license endorsements. He was glad to see the Agency reach out to private colleges in addition to the long-standing agreement with Drake University.
Chief Administrator Comments
• The AEA system is working in conjunction with the Department of Education to support schools in redistricting their boundaries. The project is moving across the state with help from the University of Iowa. A former DE employee is raising some questions about the process.
• Joint AEA/DE collaboration meetings are being held. Both organizations are trying to think about what it would take for the AEA and DE to obtain improved student outcomes. It’s not a fast process but a hopeful one.
• Heartland is coordinating efforts for the government relations specialist for the AEA system.
• The DE has approved the Agency’s Continuous Improvement Plan. They continue to be very supportive and will meet again in January.
• Dr. Vincent, Dr. Vittengl and Ms. Wilson attended a meeting with Farner-Bocken in Carroll last week. It was an impressive operation and an important visit as it provided an opportunity to make contacts that potentially will help schools in the future. It was a good conversation and each side listened to the other.
• There are ongoing concerns and challenges with our significant population that have challenging learning issues. Dr. Tilly has worked for several months to connect parents and school personal together. On Friday, September 9, a Building Partnership to Promote Independence in Students with Autism conference was held at Des Moines Area Community College. Over 160 people registered and it was a great turnout for getting parents and educators together. Data will be forthcoming once the conference evaluations are finalized.
• The Agency is in the middle of looking at its media and technology services. This information will be used to provide insight in how to meet long-term goals.
• The AEAs will have their board districts analyzed as part of the 2010 Census. Results will be finalized in 2013.
Public Forum
Ms. Nancy Dunn, occupational therapist from Heartland since 1993, spoke to the Board about the post-employment policy. Ms. Dunn has enjoyed working for the agency and looks forward to the challenges and opportunities she faces as her position evolves. As she gets older and plans for the future, she is concerned about the post employment policy changing. The current policy allows staff to retire at age 58, which benefits both the staff and agency. It also provides insurance opportunities that not all retirees take. This policy is a valued benefit and keeping the current policy can result in a net savings for the agency. For the year ending 2010, there was very little liability for the agency as a result of the current post employment policy. If the Board decides to change the policy, can there be a gradual transition for staff who have 15 or more years of service, and can they be grandfathered as a less benefit-rich policy is considered.
Ms. Jan Morgan, graphic designer, addressed the Board with her concerns about the print shop. As the Board looks at dissolving the current print agreement and approving a new contract, would they be willing to consider a print manager to oversee the print and production departments. There needs to be someone to oversee the workflow between the two departments.
Discussion Items
Board Committee Reports and Updates
• Professional Development – No report.
• Board Advisory Council – The council will meet on October 20.
• Board Policy Committee – The committee will meet on October 14.
Compensation Structure
Ms. Laura Gillon presented a revised compensation philosophy for the Board to review. Board members were given an opportunity to discuss the changes and provide input. Board members made no additional changes.
Post-Employment Policy Annual Review
Dr. Paula Vincent discussed the cycle for reviewing the Agency’s post-employment policy and benefit. Since the Board approved the policy this spring, Board members could postpone it’s annual review until next year or give it reconsideration due to staff input. Over 26 staff letters were received and any time the Agency has employees considering ideas, it’s hoped they will be given fair consideration. Board members were asked if they wanted to let their decision continue or to look at the information received from staff and reconsider the policy. Board members decided to readdress the issue at the October meeting since some members were absent.
They held a brief discussion, sharing concerns about if enough advance notice of changing the benefits was given to staff; that although the letters from staff were moving and impressive, they provided no new information; and if the issue was to be discussed again in October, could Mr. David King provide detailed financial implications for the Agency and a history of the policy in chronological order.
Print Shop Discussion
Mr. Steve Prall discussed the transition of the Print Center. There have been many milestones over the last two years and during that time, he’s had a chance to understand the configuration of the print center, how it works and to review financial data. Board members have been given time to meet with Mr. Prall and Mr. King to discuss future options and changing print vendors. Board members asked about the need for a print manager to integrate the print center and production function. Mr. Prall noted that the agreement being proposed was similar to what the Agency currently has and does not address the issue of a print manager. That issue will be addressed through the Agency’s planning councils and a recommendation or progress report brought back to the Board in October.
Grant Wood AEA & Heartland AEA Back-up Server Agreement
Mr. Steve Prall updated the Board the on the Grant Wood AEA and Heartland AEA back-up server agreement. When the Agency submitted its server bunker plan to the Iowa Department of Education for approval, they were concerned with the number of technology bunkers being built in the state. They approved the project on the condition that Grant Wood AEA and Heartland AEA would utilize each other’s bunker and back up each other’s data. Agreements have been drawn up and approved by the Agency’s attorney. Once signed, space will be utilized in each bunker to back up data.
October Board Organizational Meeting
Dr. Earl Bridgewater discussed the upcoming October organizational meeting. Nominations will be accepted during this meeting for a board president and vice president. Any member interested in being considered was asked to contact him or Mr. Nels Turnquist.
Budget Update
Mr. Dave King provided a brief update on the budget for FY2010-11. The Agency ended the fiscal year with an unassigned fund balance of $8.9 million. These funds are resources that have accumulated since the AEAs inception beginning in July 1975 and provide a cushion for catastrophic events. The funds will support the Agency during its funding short fall this year and provide a cushion for capital expenses. The balance is complicated as it’s a great position to be in financially, but it does not allow the Agency to add additional resources in response to increased student enrollment or to intensify services to better respond to the needs of local districts.
Action Items
A motion was made and passed to approve the termination of the Xerox Managed Services Agreement and to direct senior management to develop and execute an attorney approved notification to Xerox.
A motion was made and passed to approve the acceptance of the Laser Resources proposal and direct senior management to finalize negotiations of applicable agreements. The finalized negotiated agreements will be brought to the Board for approval at the October Board meeting.
A motion was made and passed to direct senior management to bring a progress report and/or recommendation regarding the print and production operation to the October Board meeting.
A motion was made and passed to approve the lease agreements between Grant Wood AEA and Heartland AEA regarding the back up servers.
A motion was made and passed to accept the revised compensation philosophy.
A motion was made and passed to approve the Des Moines Support Contract.
Consent Agenda
Personnel Report and Addendum
Bills
Purchase Requests: 4D, Inc. - $25,000.00, Apple Computers - $127,243.10, PRK - $30,000.00, and Drake University - $539,000.04
Itinerant Teacher Service Agreement between Statewide System for Vision Services and Heartland AEA
Orientation and Mobility Service Agreement between Statewide Services for Vision Services and Heartland AEA
Mr. Christensen reviewed the bills and stated everything was in order. The Agency has a nice cash flow and is on budget for this time of year. A motion was made and passed to approve the consent agenda including payment of warrant numbers 00361619 through 0036213.
Board Comments
• Dr. Earl Bridgewater read the letter he received from Jim Green at the Iowa Association of School Boards. He received the letter in response to a letter of concern Board members sent IASB in July.
• Mr. Marcy Sparks commented on the Agency’s all-staff meeting held in August. She attended the kick-off and was impressed. Staff members were excited to see each other and the staff connections were great. It was a wonderful event.
• Dr. Steve Rose thanked Heartland staff for contacting Simpson College about license endorsements. He was glad to see the Agency reach out to private colleges in addition to the long-standing agreement with Drake University.
Chief Administrator Comments
• The AEA system is working in conjunction with the Department of Education to support schools in redistricting their boundaries. The project is moving across the state with help from the University of Iowa. A former DE employee is raising some questions about the process.
• Joint AEA/DE collaboration meetings are being held. Both organizations are trying to think about what it would take for the AEA and DE to obtain improved student outcomes. It’s not a fast process but a hopeful one.
• Heartland is coordinating efforts for the government relations specialist for the AEA system.
• The DE has approved the Agency’s Continuous Improvement Plan. They continue to be very supportive and will meet again in January.
• Dr. Vincent, Dr. Vittengl and Ms. Wilson attended a meeting with Farner-Bocken in Carroll last week. It was an impressive operation and an important visit as it provided an opportunity to make contacts that potentially will help schools in the future. It was a good conversation and each side listened to the other.
• There are ongoing concerns and challenges with our significant population that have challenging learning issues. Dr. Tilly has worked for several months to connect parents and school personal together. On Friday, September 9, a Building Partnership to Promote Independence in Students with Autism conference was held at Des Moines Area Community College. Over 160 people registered and it was a great turnout for getting parents and educators together. Data will be forthcoming once the conference evaluations are finalized.
• The Agency is in the middle of looking at its media and technology services. This information will be used to provide insight in how to meet long-term goals.
• The AEAs will have their board districts analyzed as part of the 2010 Census. Results will be finalized in 2013.
Standard Email Signature Revision
We had some very valuable feedback from staff members after last week’s article about a standard email signature. Please feel free to put the toll free number as your phone number and also list the Agency’s web pages and social media accounts as part of your email signature.
Flu Vaccinations for Heartland Employees
It is time, once again, to think about getting your flu shot. There are several options available under your health insurance:
• Use your PCP (primary care physician), or any other in-network Blue Choice physician. The flu shot will be covered at 100 percent. Your physician has the right to charge you for an office visit, so check ahead.
• A pharmacist may give the flu shots at a pharmacy approved by Wellmark to give vaccinations. Wellmark will pay 100 percent of the cost of your flu shot at your approved pharmacy if your shot is given by the pharmacist.
We will not be offering flu shots this year at any Heartland offices.
Questions may be addressed to Kathy Martin, Benefits Specialist, at kmartin@aea11.k12.ia.us or ext. 14385.
• Use your PCP (primary care physician), or any other in-network Blue Choice physician. The flu shot will be covered at 100 percent. Your physician has the right to charge you for an office visit, so check ahead.
• A pharmacist may give the flu shots at a pharmacy approved by Wellmark to give vaccinations. Wellmark will pay 100 percent of the cost of your flu shot at your approved pharmacy if your shot is given by the pharmacist.
We will not be offering flu shots this year at any Heartland offices.
Questions may be addressed to Kathy Martin, Benefits Specialist, at kmartin@aea11.k12.ia.us or ext. 14385.
Discount Plans for Vision, Hearing and Health Club Memberships
Based on feedback from staff, the decision was made to sunset our Ameritas (EyeMed) vision plan on June 30, 2011 due to inadequate coverage for the amount of premium charged. We are instead offering vision discounts available to you at no charge.
Delta Dental Discount Plan
If you or your family members have dental coverage through Delta Dental, you are invited to check out their vision discounts. Delta discount plan uses the same EyeMed provider list that was in place with our old plan. You may use your own Delta member card or print off and complete the member card which is at the bottom of the Delta discount plan information flyer found by clicking here.
Wellmark Blue 365 Member Discounts
Wellmark Blue 365 Members can receive 10-60% off of glasses, contacts or Lasik eye surgery. Members will also find discounts on hearing aides and health club memberships, such as Anytime Fitness and SNAP Fitness. For instructions on how to find these discounts, click here.
Questions about these member discounts may be addressed to Kathy Martin, Benefits Specialist, at kmartin@aea11.k12.ia.us ext. 14385.
Delta Dental Discount Plan
If you or your family members have dental coverage through Delta Dental, you are invited to check out their vision discounts. Delta discount plan uses the same EyeMed provider list that was in place with our old plan. You may use your own Delta member card or print off and complete the member card which is at the bottom of the Delta discount plan information flyer found by clicking here.
Wellmark Blue 365 Member Discounts
Wellmark Blue 365 Members can receive 10-60% off of glasses, contacts or Lasik eye surgery. Members will also find discounts on hearing aides and health club memberships, such as Anytime Fitness and SNAP Fitness. For instructions on how to find these discounts, click here.
Questions about these member discounts may be addressed to Kathy Martin, Benefits Specialist, at kmartin@aea11.k12.ia.us ext. 14385.
First Edition of “Impacting Lives” Newsletter
Go to the link below to read this year’s first edition of "Impacting Lives." The blog newsletter is a statewide effort to communicate AEA success stories and services across the state. The newsletter is sent to all school administrators, legislators and AEA staff in Iowa.
http://aeas4iowa.wordpress.com/
http://aeas4iowa.wordpress.com/
Heartland AEA to Offer CPR and First Aid Training
The Agency is offering the opportunity to obtain/renew CPR and First Aid certification during the months of October and November. This training opportunity is open to all Heartland staff, and we encourage your participation in order to prepare for medical emergencies.
Direct service staff and crisis responders may obtain/renew their certification at no cost. All other interested staff members will be required to pay for their certification class at the costs listed below. If you are interested in taking one of the following classes, please contact Lisa Fleming, Human Resources Generalist, at lfleming@aea11.k12.ia.us or ext. 14625. All courses will be in Room 13B of the Johnston Regional Education Center unless otherwise noted below.
Initial CPR/AED & First Aid (Cost $92)
Adult course incorporates the 2010 ECC standards. It will help participants recognize and respond appropriately to cardiac, breathing and first aid emergencies. The courses in the program teach skills that participants need to know to give immediate care to a suddenly injured or ill person until more advanced medical personnel arrive and take over. Students who successfully complete this course will receive certificates for Standard First Aid with CPR/AED.
October 11 from 9:30 a.m. to 3:30 p.m.
October 17 from 9:30 a.m. to 3:30 p.m.
October 26 from 9:30 a.m. to 3:30 p.m.
Renewal CPR/AED & First Aid (Cost $77)
Adult course that briefly reviews course information and allows practice of skills and knowledge before testing. Information based on 2010 ECC standards will be included in the course. Students who successfully complete this course will receive a certificate for Standard First Aid with CPR/AED - Adult that is valid for two years.
October 19 from 12:00 p.m. to 3:30 p.m.
October 27 from 1:00 p.m. to 4:30 p.m.
First Aid Only (Cost $72)
Participants will recognize and respond appropriately to first aid emergencies. The courses in the program teach skills that participants need to know to give immediate care to a suddenly injured or ill person until more advanced medical personnel arrive and take over. Students who successfully complete this course will receive a certificate for Standard First Aid that is valid for two years.
November 3 from 9:00 a.m. to 12:00 p.m. (held in Room 18)
November 9 from 1:00 p.m. to 4:00 p.m.
Direct service staff and crisis responders may obtain/renew their certification at no cost. All other interested staff members will be required to pay for their certification class at the costs listed below. If you are interested in taking one of the following classes, please contact Lisa Fleming, Human Resources Generalist, at lfleming@aea11.k12.ia.us or ext. 14625. All courses will be in Room 13B of the Johnston Regional Education Center unless otherwise noted below.
Initial CPR/AED & First Aid (Cost $92)
Adult course incorporates the 2010 ECC standards. It will help participants recognize and respond appropriately to cardiac, breathing and first aid emergencies. The courses in the program teach skills that participants need to know to give immediate care to a suddenly injured or ill person until more advanced medical personnel arrive and take over. Students who successfully complete this course will receive certificates for Standard First Aid with CPR/AED.
October 11 from 9:30 a.m. to 3:30 p.m.
October 17 from 9:30 a.m. to 3:30 p.m.
October 26 from 9:30 a.m. to 3:30 p.m.
Renewal CPR/AED & First Aid (Cost $77)
Adult course that briefly reviews course information and allows practice of skills and knowledge before testing. Information based on 2010 ECC standards will be included in the course. Students who successfully complete this course will receive a certificate for Standard First Aid with CPR/AED - Adult that is valid for two years.
October 19 from 12:00 p.m. to 3:30 p.m.
October 27 from 1:00 p.m. to 4:30 p.m.
First Aid Only (Cost $72)
Participants will recognize and respond appropriately to first aid emergencies. The courses in the program teach skills that participants need to know to give immediate care to a suddenly injured or ill person until more advanced medical personnel arrive and take over. Students who successfully complete this course will receive a certificate for Standard First Aid that is valid for two years.
November 3 from 9:00 a.m. to 12:00 p.m. (held in Room 18)
November 9 from 1:00 p.m. to 4:00 p.m.
Learning Forward to host “Becoming a Learning School”
Learning Forward Iowa (formerly the Iowa National Staff Development Council) will host a one-day conference (held in three different locations) on Becoming a Learning School. Schools staff and AEA staff are urged to attend. Click here for a brochure for the conference.
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