Our Mission 

To improve the learning outcomes and well-being of all children and youth by providing services and leadership in partnership with families, schools and communities. 

Our Goals

• Increase learning growth for students
• Decrease the gap in achievement
• Increase annual graduation rates
• Increase gateways to post-secondary success

Help the Business Office Close Out the 2021 Fiscal Year

Heartland AEA’s fiscal year will end on June 30, 2021. The Business Office needs your assistance in returning date-sensitive items on time in order for the Agency to close its books in a timely and accurate manner. 

End-of-Fiscal-Year Timelines 

• July 7: For payroll-related work completed on or before June 30, turn in timesheets and submit addendum online forms with appropriate approvals to the Payroll Department by July 7. 
• July 9: For travel, mileage and purchases occurring on or before June 30, turn in claim forms, expense claims, invoices for services or professional development/travel forms with appropriate approvals to the Business Office by July 9. 
• Review open Addendum Online assignments. Close addendum assignments that will not have any additional hours logged. 

Reminders 

• Do not put dates from two different fiscal years on the same timesheet, addendum pay form or in-area travel form. In-area travel forms with two fiscal years will be returned for correction. 
• IMPORTANT: If extenuating circumstances cause a delay in submitting expenses related to fiscal year 2021, August 31 is the last date the Business Office will accept and process any claims for expenses occurring on or before June 30, 2021. 

If you have any questions, contact Brian Whalen, Business Manager, at ext. 14005 or Heng Fongkhamdeng, Accountant, at ext. 14417.

Need a Refresher on How to Submit Your Expenses? If So, Watch This New Video

Submitting expenses for reimbursement can be a little tricky, especially if you don't do it on a regular basis. If you need a refresher, Mary Heaberlin, Accounts Payable Specialist in the Business Office, walks you through the expense submission process in this new screencast. 

It is also available on the Intranet > Business Office > Expense Reimbursement/Overnight Travel & Professional Development. 

Reminder: Off Contact This Summer? Still Check Your Agency Email

As many of you are transitioning to summer break, the Heartland AEA leadership team asks that staff who have time off during the summer check their agency email at least once a week during June, July and August.

The Agency relies heavily on email to communicate valuable agency and regional messages and timely responses are oftentimes requested. If you have any questions about this request, contact your supervisor.

Remember to Set Your Out-of-Office Messages This Summer

If you are off-contract for the summer months or on vacation, we ask that you set your out-of-office messages accordingly. 

 

Change Gmail Vacation Responder (Out-of-Office Message) 

Example: Thank you for contacting Heartland AEA. I will be off contract from June *** until Aug. ***, 2021. I will return your message as soon as I am able. If you need immediate assistance, contact *****. Thank you! 

 

Change Voicemail Greeting

Example: Thank you for calling Heartland AEA. You have reached Sally Smith. I am currently off contract from June *** until Aug. ***, 2021. Please leave a message, and I will return your call when I am back on contract. If you need immediate assistance, contact ******. Thank you! 


 

How to change your voicemail greeting in Zoom Phone 

June 2021 Board of Directors Meeting Agenda Available

The agenda for the June 8, 2021, Heartland AEA Board of Directors meeting is available. 

Summer 2021 Van Routes Begin June 21

The Summer 2021 van delivery route schedule, which begins June 21, is now available.