The events and meetings listed below have been scheduled and are listed on the internal and external public Kerio calendars. Some of these events weren’t included in last week’s Connection article related to calendar events.
5 Day Autism Training
AEA Board of Directors
Agency PD Committee
Alternate Assessment Work Session
Art & Science of Classroom Management
Assessment and Instruction of Behavior
Assistive Technology Team
Behavior/Autism Team Meeting
Best Practices in Gifted Ed; Site Visit Prep
CBAT
Central Office Meetings
CNAC
Coordinated Council for Learning Supports
Counselor Academy II
Counselor Academy III
Cultural Competence Council
Cultural Competence Workgroup
Curriculum & Instruction
Curriculum Network
Developing More Curious Minds; Questioning and Inquiry
Direct Instruction for Early Childhood Students
Discipline Day
Discipline PA
Diverse Learner's Resource Fair and Conference
Domain Day
Early Childhood Leadership
EC Consultants/Teachers Discipline Day
EC Transition Training
Educational Technology Team
Effective Programming for Students with Autism
ELL Advisory/Networking
ELL Assessment
ELL Team
External Leadership Planning
Formative and Summative Evaluation Training
Gifted Academy Year 1
Gifted Academy Year 2
Gifted Academy Year 3
Gifted and Talented Roundtables
Governor's LGBT Conference
IA Talented and Gifted Conference
ICAM Scoring
ICE/CBE Task
IDEA Indicator Training
IDM
IDM for Advanced Proficiency
IGDI Training
Instructional Coaching Work Group
Internal Leadership Academy
Internal Leadership Planning
Introduction to Gifted Education
Iowa Association of School Boards
Iowa Association of Speech and Hearing
Iowa Core Network
Iowa PT Conference
ITEC
Mandt Initial Training
Mandt Re-certification
Math CAB
Math Core
Mentoring Matters
Monitoring Progress Training
Mosaic Diversity Conference
New Employee Orientation
New Gifted & Talented Teacher Orientation
New Staff Training
New Teacher IEP Training & IEP/internal new staff
Operations Meetings
Our Kid's Summer Institute
Parent Partnership
Partnership Director Council
PBS & Supplemental & Intensive Cycle
PBS Training
PD Advisory
PECs
PLLC
PLLT
Professional Development Team
Reading Core
Regional Office Meetings
Regional Support (psychs, consultants, SSWs)
Regional Support (SLPs)
SAC II
SAC III
School Psych Leads
Science CAB
Secondary Transition Training
Senior SSW Senior/Lead Consultants
Shelter Care
Shelter Care Leadership Team
Site Visit Training
SLP Leads
Special Education PAs
Sped Clerks
Sped Consultant Leads
Staff Development in Gifted Programs
State Directors
Superintendent Advisory Council
Support Staff PD
Superintendent Meetings
TIC/TOC and TICCL
Transition Consultants
Transition Times ICN
Transitions Book Study
Veteran Teacher IEP Training
World Food Prize Hunger Summit
Monday, March 22, 2010
March 2010 Board of Directors Meeting Recap
The March meeting of the Heartland AEA Board of Directors was held on March 9, 2010.
Public Forum
No one was present to speak at the public forum.
Board Recognition
Ms. Sharon Kurns spoke on behalf of Dr. Dennis Wulf, superintendent of the Norwalk Community Schools, who has been a great partner to the Agency and has contributed significantly to the professional development of leaders within the Heartland area. Dr. Wulf was unable to attend the meeting, but Ms. Kurns will share the Board’s sentiments for his work and effort in the area of leadership development.
Discussion Items
28E Agreement for DMACC Intercampus Mail Delivery
Mr. David King spoke briefly about the intercampus mail agreement between Heartland AEA and Des Moines Area Community College (DMACC). Heartland’s van delivery system will be expanded to include interoffice mail delivery between the buildings at DMACC. In return, DMACC will reimburse the Agency $40,000 annually for these services. This is a partnership that will work well for both entities.
Regional Education Centers
Mr. Steve Prall gave an overview of the Agency’s facility projects.
• Knoxville Regional Office -- A redesign of the current facility was completed since no other co-location opportunities were available in the Knoxville area. This new layout will increase efficiency and space utilization.
• Newton Regional Education Center -- Final negotiations are underway to lease space at the Iowa Telecom building (formerly Maytag) in Newton. Iowa Telecom recently contracted with R & R Realty to finalize the lease agreement and has recommended space on the first floor of the building instead of the second floor to accommodate evening and weekend access. This should not disturb the timeline by more than a few weeks.
• Woodside Regional Office -- The Woodside office will close at the end of its current lease, June 30, 2010. Staff will be relocated to the Johnston office at an annual cost savings of $150,000. Co-location opportunities are being explored at the Neveln Center in Ankeny for an inexpensive alternative for practitioners to meet and collaborate. The cost would only be approximately $5,000 a year.
• Johnston Regional Education Center -- The 6500 Planning Committee submitted recommendations that focused on service delivery and improvements to safety and health issues (HVAC, carpet, roof, server room and plumbing) at the 6500 building. The committee continues to work with the Agency’s architect on remodeling plans and specifications. It is anticipated that a final plan will be brought to the June Board of Directors meeting for approval and construction is slated for September-December 2010. The cost of all construction and remodeling projects is estimated between $1.5 and $1.8 million. Some of those funds will come from the American Recovery and Reinvestment Act.
Van Lease Contract
Mr. David King gave an update on the Agency’s 4-year van lease agreement. The lease agreement expired last year; however, renewal of the contract was postponed to give time to study distribution routes, the number of routes, if a different type of vehicle was needed and if the frequency of deliveries needed to be modified. For several months, these factors were reviewed, and as a result of the findings, a request for proposal (RFP) was sent to six different vendors. Ruan Truck Leasing submitted the lowest bid at a lease cost of $575 per month per vehicle with a maintenance cost of $.05 per mile. The contract is being modified so it aligns with the original specifications listed in the RFP before final approval is given.
Update on Agency Initiatives and Program Planning
Ms. Laura Gillon reviewed the process that Cabinet is using to move forward on the Agency’s four initiatives. A continuous model has been created that can be used every year to review past and current decisions. This model is also being used to make decisions around the Agency’s impending budget reductions. Currently Cabinet is between gathering input and making decisions as it deals with the financial crisis. Input has been sought from stakeholders who were asked what worries them the most when it comes to the budget reductions. Their input was prioritized into a SWOT (strengths, weaknesses, opportunities and threats) analysis that will be used to make decisions and develop an action plan. This process really helps honor stakeholders and keeps focus on the four initiatives.
Closed Session
The Board entered into closed session at 7:08 p.m. and returned to open session at 8:45 p.m. The Board then entered into closed session at 8:45 p.m. to discuss the 2010-2011 negotiations process and returned to open session at 9:35 p.m.
Action Items
Closed Session Recommendation – Negotiations
The Board approved the Memorandum of Understanding on transfer language.
28E Agreement for DMACC Interoffice Mail Delivery
The Board approved the 28E Agreement with DMACC to deliver its interoffice mail.
Van Lease Contract
The Board approved the van lease contract with Ruan Truck Leasing pending finalization of the contract documents.
Public Forum
No one was present to speak at the public forum.
Board Recognition
Ms. Sharon Kurns spoke on behalf of Dr. Dennis Wulf, superintendent of the Norwalk Community Schools, who has been a great partner to the Agency and has contributed significantly to the professional development of leaders within the Heartland area. Dr. Wulf was unable to attend the meeting, but Ms. Kurns will share the Board’s sentiments for his work and effort in the area of leadership development.
Discussion Items
28E Agreement for DMACC Intercampus Mail Delivery
Mr. David King spoke briefly about the intercampus mail agreement between Heartland AEA and Des Moines Area Community College (DMACC). Heartland’s van delivery system will be expanded to include interoffice mail delivery between the buildings at DMACC. In return, DMACC will reimburse the Agency $40,000 annually for these services. This is a partnership that will work well for both entities.
Regional Education Centers
Mr. Steve Prall gave an overview of the Agency’s facility projects.
• Knoxville Regional Office -- A redesign of the current facility was completed since no other co-location opportunities were available in the Knoxville area. This new layout will increase efficiency and space utilization.
• Newton Regional Education Center -- Final negotiations are underway to lease space at the Iowa Telecom building (formerly Maytag) in Newton. Iowa Telecom recently contracted with R & R Realty to finalize the lease agreement and has recommended space on the first floor of the building instead of the second floor to accommodate evening and weekend access. This should not disturb the timeline by more than a few weeks.
• Woodside Regional Office -- The Woodside office will close at the end of its current lease, June 30, 2010. Staff will be relocated to the Johnston office at an annual cost savings of $150,000. Co-location opportunities are being explored at the Neveln Center in Ankeny for an inexpensive alternative for practitioners to meet and collaborate. The cost would only be approximately $5,000 a year.
• Johnston Regional Education Center -- The 6500 Planning Committee submitted recommendations that focused on service delivery and improvements to safety and health issues (HVAC, carpet, roof, server room and plumbing) at the 6500 building. The committee continues to work with the Agency’s architect on remodeling plans and specifications. It is anticipated that a final plan will be brought to the June Board of Directors meeting for approval and construction is slated for September-December 2010. The cost of all construction and remodeling projects is estimated between $1.5 and $1.8 million. Some of those funds will come from the American Recovery and Reinvestment Act.
Van Lease Contract
Mr. David King gave an update on the Agency’s 4-year van lease agreement. The lease agreement expired last year; however, renewal of the contract was postponed to give time to study distribution routes, the number of routes, if a different type of vehicle was needed and if the frequency of deliveries needed to be modified. For several months, these factors were reviewed, and as a result of the findings, a request for proposal (RFP) was sent to six different vendors. Ruan Truck Leasing submitted the lowest bid at a lease cost of $575 per month per vehicle with a maintenance cost of $.05 per mile. The contract is being modified so it aligns with the original specifications listed in the RFP before final approval is given.
Update on Agency Initiatives and Program Planning
Ms. Laura Gillon reviewed the process that Cabinet is using to move forward on the Agency’s four initiatives. A continuous model has been created that can be used every year to review past and current decisions. This model is also being used to make decisions around the Agency’s impending budget reductions. Currently Cabinet is between gathering input and making decisions as it deals with the financial crisis. Input has been sought from stakeholders who were asked what worries them the most when it comes to the budget reductions. Their input was prioritized into a SWOT (strengths, weaknesses, opportunities and threats) analysis that will be used to make decisions and develop an action plan. This process really helps honor stakeholders and keeps focus on the four initiatives.
Closed Session
The Board entered into closed session at 7:08 p.m. and returned to open session at 8:45 p.m. The Board then entered into closed session at 8:45 p.m. to discuss the 2010-2011 negotiations process and returned to open session at 9:35 p.m.
Action Items
Closed Session Recommendation – Negotiations
The Board approved the Memorandum of Understanding on transfer language.
28E Agreement for DMACC Interoffice Mail Delivery
The Board approved the 28E Agreement with DMACC to deliver its interoffice mail.
Van Lease Contract
The Board approved the van lease contract with Ruan Truck Leasing pending finalization of the contract documents.
Iowa Core Curriculum Update
Leadership for the Iowa Core Year Two, Day Three sessions are quickly approaching. There are still opportunities to register if you have not already done so. The session will focus on updates for the six outcomes, future plans, information about collaborative teams and their role in outcome 6 and time for teams to engage in implementation planning. A team needs to register for and attend just one Day Three session, as the content will be repeated at each location. Please note that each is a full day session.
Date: Thursday, April 8, 2010
Time: 8:30 a.m.‐3:30 p.m. with lunch on your own
Locations:
Third Reformed Church, 708 East 13th Street, Pella
Activity Number: DR287099991013
First United Methodist Church, 307 W. Ashland Avenue, Indianola
Activity Number: DR287099991014
Botanical Center, 909 Robert D. Ray Drive, Des Moines
Activity Number: DR287099991015
OR
Date: Monday, April 12, 2010
Time: 8:30 a.m.‐3:30 p.m. with lunch on your own
Location: Zion Lutheran Church, 4300 Beaver Avenue, Des Moines
Activity Number: DR287099991016
OR
Date: Tuesday, April 13, 2010
Time: 8:30 a.m.‐3:30 p.m. with lunch on your own
Locations:
Carrollton Inn, 1730 US Highway 71 N., Carroll
Activity Number: DR287099991017
Oakwood Road Church, 2400 Oakwood Road, Ames
Activity Number: DR287099991018
Zion Lutheran Church, 4300 Beaver Avenue, Des Moines
Activity Number: DR287099991019
Participants must register for the session they plan to attend using the Universal Registration system. If you have questions, please contact Linda Biermann Hoobin, Teaching and Learning Consultant for the Iowa Core, lhoobin@aea11.k12.ia.us, or ext.14327.
Date: Thursday, April 8, 2010
Time: 8:30 a.m.‐3:30 p.m. with lunch on your own
Locations:
Third Reformed Church, 708 East 13th Street, Pella
Activity Number: DR287099991013
First United Methodist Church, 307 W. Ashland Avenue, Indianola
Activity Number: DR287099991014
Botanical Center, 909 Robert D. Ray Drive, Des Moines
Activity Number: DR287099991015
OR
Date: Monday, April 12, 2010
Time: 8:30 a.m.‐3:30 p.m. with lunch on your own
Location: Zion Lutheran Church, 4300 Beaver Avenue, Des Moines
Activity Number: DR287099991016
OR
Date: Tuesday, April 13, 2010
Time: 8:30 a.m.‐3:30 p.m. with lunch on your own
Locations:
Carrollton Inn, 1730 US Highway 71 N., Carroll
Activity Number: DR287099991017
Oakwood Road Church, 2400 Oakwood Road, Ames
Activity Number: DR287099991018
Zion Lutheran Church, 4300 Beaver Avenue, Des Moines
Activity Number: DR287099991019
Participants must register for the session they plan to attend using the Universal Registration system. If you have questions, please contact Linda Biermann Hoobin, Teaching and Learning Consultant for the Iowa Core, lhoobin@aea11.k12.ia.us, or ext.14327.
AEA Legislative Report
Click here to download the weekly legislative report from AEA Government Relations Specialist Wayne Haddy.
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