Monday, November 6, 2017

Our Mission

To improve the learning outcomes and well-being of all children and youth by providing services and leadership in partnership with families, schools and communities.


Our Goals
  • Increase learning growth for students
  • Decrease the gap in achievement
  • Increase annual graduation rates
  • Increase gateways to post-secondary success 



Recognize Your Colleagues and Tell Their Story

When we gathered as a full staff in September, I emphasized the importance of being intentional about sharing stories of the great work we see going on all around us every day--work being done by our colleagues both at Heartland AEA and in the schools we serve. It's been over six weeks since the All-Staff meeting and with the days getting shorter, it seems an appropriate time to not only remind us all to tell our stories, but to remember why these stories are so important as well.

The first reason sharing good things about colleagues is so important is because our colleagues deserve our recognition. Simply put, we take each other for granted far too often. After calling on almost all of our school districts (I will call on the last four this week) and sitting in on the majority of planning council and work team meetings throughout our agency, I can tell you without reservation that our Heartland AEA team is engaging in powerful work every day. Our work isn't always exciting, but it is vitally important to children and families, and it isn't being done by anyone else. Over time, we all become desensitized to these facts because we are distracted by our own whirlwinds of the day-to-day, but we need to step back on occasion and reflect on what it is we appreciate about our co-workers and their special contributions, not only to our own work, but to our society as a whole. Our colleagues are making a difference, and they are doing powerful and great things all around us every day. Let's give them the appreciation and celebration they deserve.

Another reason we need to share our stories is that it is the right thing to do for children and public education in general. In 35 years in public education, I have never seen such vitriolic criticism leveled at public education, much of it waged by people who stand to benefit from a public lack of confidence in our education system. You may not see it in your daily work, but I can assure you there are people across our state and nation who are vey intentional in sharing negative stories about our education system, most of them frankly untrue. Such intentional negativity is not going away. There is too much at stake. This campaign of negativity is intentional and organized, and the only way to effectively challenge it is through the consistent sharing of good things that are happening in our schools every day. It would be nice if we could leave this part to our lobbyists and public relations specialists, but we simply can't. All of us have to share in the responsibility of creating a positive perception about public education. 

George Couros, the well-known educational writer and speaker, says it best when he says, "We need to make the positive so loud that the negative becomes almost impossible to hear." The negative isn't going away, and all of us have an opportunity to raise the volume on the positive because we witness it every day. We just have to remember to take notice and have the courage to share our good news. No amount of formal legislative advocacy can compensate for positive, unsolicited stories from people who really understand the work of education. We can impact the public's confidence in our schools and AEAs one conversation, one testimonial, one story at a time.

Finally, and most importantly, sharing our appreciation and positive stories with others is the right thing to do because it is good for us. When we are intentional about recognizing and celebrating goodness in others, it keeps our focus outward and people who live with an external focus more than an internal one are simply happier. I know it's not easy when we are each engaged in our own set of difficult daily challenges, but the secret to empowerment and happiness in the workplace isn't found by focusing on those challenges. It's found by focusing outward and looking for opportunities to build up others. Multiple studies show that gratitude really is the secret to happiness. If each of us would make the commitment to share just one positive piece of recognition a week with a colleague and then tell someone outside the Agency about it, we could begin a groundswell of positivity. It will be good for a colleague who deserves your appreciation, it will be good for education as a whole and it will be good for us.

Thanks for all you do,
Jon Sheldahl
Chief Administrator 

Transitions Taking Place in Agency Print Center

Heartland AEA is excited to announce a transition in the Agency’s Print Center. Many of you have seen Rick Bingaman and Paul Lauritsen over the years as they’ve printed booklets, business cards, notepads and other materials for you. As of Nov. 1, they have become Heartland AEA employees.

For the past several years, services, staffing and equipment in the Print Center have been provided through a managed services agreement with Laser Resources. As the Heartland AEA/Laser Resources service agreement was coming up on its expiration date, the Agency sent out an RFP (Request for Proposal) to managed services printing vendors. After receiving three proposals back, the Agency now has a new managed services vendor for Print Center operations — Marco Technologies.

That transition gave the Agency an opportunity to hire Rick and Paul as the Lead Print Shop Associate and Print Shop Associate, respectively. We are pleased to have Rick and Paul on board, and we look forward to them serving the Print Center for many years to come. 

If you have any questions about this transition, contact Susan Schrader, Director of Resources and Library Services, who has supervisory responsibilities for the Print Center and Creative Services. 

Reminder: Complete ALICE Online Training Before the End of 2017

As was communicated in previous Connection articles, agency staff have been asked to complete an online training to become familiar with the components of the ALICE program.

Reminder:
By the end of the 2017 calendar year, all Heartland AEA staff members are asked to take the hour-long online training to become familiar with the ALICE program and the techniques it teaches in response to an armed intruder event. Even if you completed the in-person training, you are asked to complete the online training, as there are a few items of new learning not included in the live training. (You only need to take the online training once in 2017.)
 
ALICE Overview
ALICE stands for:
  • Alert: Get the word out! “Armed Intruder in building” instead of “Code Red,” or “Bring the purple folder to the office.” Use clear, concise language to convey the type and location of the event.
  • Lockdown: Good starting point. We will continue to lockdown in secure areas.
  • Inform: Communication keeps the intruder off balance and allows for good decision-making.         
  • Counter: Apply skills to distract, confuse and gain control.
  • Evacuate: Reduce the number of potential targets for the intruder and reduce chances of victims resulting from friendly fire when help arrives.
In short, using the ALICE method, we will give you more tools to use in the event of an armed intruder/active shooter. We want to provide you with the knowledge that if faced with a life or death situation there are methods that can be applied to greatly enhance your chance of survival.

Again, you are asked to complete the ALICE online training by the end of the 2017 calendar year. To access the training:
  • Visit the AEA Learning Online Moodle site.
  • Login with your AEA Learning System email and password by clicking on the AEA logo if you’ve never been to the site before.
  • Once in the site, find the banner named "Individual AEAs and Partners" and look for the Heartland AEA logo. Click on the logo, and you'll be taken to a page where the ALICE logo is shown.
  • Click on the ALICE logo to be taken to a screen where you can then click the "Enroll me" button to be enrolled in the training.
  • If you need any assistance with accessing the site, contact Shelley Christensen, Registrar/Licensure Assistant, at ext. 14668.
If you have any questions about the course material or the ALICE program in general, contact Dustin Gean, Operations Manager, Emergency Response & Safety Team Lead and Certified ALICE Trainer.

Retirement Contribution Limits for 2018 Announced

The IRS has announced that the 403(b) regular elective deferral contribution limit will increase for 2018:
  • The regular elective deferral limit is $18,500 per calendar year, increased from the previous $18,000.
  • The catch-up contribution limit for employees age 50 and over remains the same at $6,000 per calendar year.
And as an education organization, if you have 15 or more years of full-time service to Heartland AEA, you may be eligible for an additional catch-up contribution of up to $3,000 per calendar year (lifetime maximum of $15,000). A calculation is required to determine the actual amount, if any, available under this special catch-up provision. If you have any questions, contact Steve Jordan, Senior Payroll Specialist, at ext. 14908.

2018 Social Security Wage Base Announced

The Social Security Administration has announced the 2018 Social Security wage base will be $128,700. The tax rate remains the same at 6.2%. As in prior years, there is no limit to the wages subject to the Medicare tax. The tax rate of 1.45% also remains unchanged. If you have any questions, contact Steve Jordan, Senior Payroll Specialist, at ext. 14908.

Nov. 2017 School Leader Update Now Available

The Nov. 2017 issue of the School Leader Update from the Iowa Department of Education is now available. 

The Department wants to know if the School Leader Update is meeting readers’ needs. Please let them know by taking this three-minute survey.

Showcase Your District’s Promising Practices in Family and School Partnerships

Are there exciting and innovative programs going on in your school related to family and school partnerships? Would you like to be recognized by the Iowa Department of Education for these programs?

Application for this recognition involves four steps:
  1. Select a Promising Practice based on the criteria outlined in the Overview document (listed under Resources below).
  2. Complete the narrative application and save as a PDF.
  3. Complete this Google form.
  4. Upload the PDF copy of your application materials at the bottom of the form.
Promising Practices Resources
Overview

Timeline
Application Requirements
Additional Resources (including law and definitions)

Contact
For more information, contact: 
Kim Drew, Family and Educator Partnership Consultant, Iowa Department of Education
Deb Chiodo, Family and School Partnership Project Coordinator, ASK Resource

Stress Less Lunch & Learn Coming on Dec. 6

Register for the Stress Less Lunch & Learn on Dec. 6. Enjoy lunch while a Dr. Tyler Molstre provides information on how to stress less in your life. Stress causes an onset of various signs and symptoms and can lead to serious health issues. The Wellness Champions can help you understand how to identify and find solutions to deal with the stressors in your lives!   

Stress Less Lunch & Learn
Dec. 6, 2017
11:30 a.m.-12:15 p.m.
Johnston REC, Room 107A 

Reminder: All Eligible Staff Must Enroll in or Waive the Dependent Care Flex Plan for 2018

Our online enrollment for the 2018 dependent care flex benefit plan will be open to eligible employees on Nov. 1, 2017. If you are a full-time employee or a Certified Union employee working a 96-day contract, you are eligible to participate.  

All full-time employees will need to either enroll during this period or waive participation through the enrollment process. For eligible part-time employees, due to system configurations, it is assumed that you automatically waive the benefit; however, if you wish to participate and are a CU employee with a 96-day contract, contact Juliette Houseman to enroll via paper.

The dependent care benefit allows you to pre-tax child, spouse or elder care expenses that you incur in order to allow you (and your spouse, if married) to work. If married, both spouses must be working to claim dependent care expenses. A dependent is defined as: 
  • A dependent of the employee who is under 13 years of age
  • A dependent or spouse who is physically or mentally disabled
The maximum amount your family may flex per calendar year is $5,000. All claims must be incurred by Dec. 31 and submitted for reimbursement within 60 days of the end of the plan year (March 1).

The deadline for enrolling in or waiving the dependent care plan is Nov. 30 at 4:00 p.m. 

As a reminder, all dependent care expenses for the 2017 plan year must be incurred by Dec. 31, 2017 and must be submitted to 121 Benefits for reimbursement by March 1, 2018.

To Enroll
First, go to your Employee Dashboard and go to the Employee Online Tab. On the left-hand side of the screen, click on the ENTER Your Dependent Care Deduction.


Next…
  • Click Dependent Care Coverage Type. 
  • If you want to waive Dependent Care and not have this benefit for the upcoming year, enter 0 under the New Change Request column.
  • If you elect to enroll in the plan, your maximum deduction per pay period can be $208.33, which equates to $4,999.92 ($5,000) total for the year.
  • Click Save to complete your Flex Dependent Care. (In clicking Save you agree to the Terms and Conditions.) 

NOTE: IF YOU ENTER AN AMOUNT GREATER THAN “0” IN EMPLOYEE COST PER PERIOD, THEN THAT AMOUNT WILL BE DEDUCTED FROM YOUR PAYCHECK PER PAY PERIOD. 

If you have any questions, contact Juliette Houseman, Benefits Specialist, at or ext. 14315.