Heartland’s fiscal year ends June 30. Here are some reminders to help you get your transactions processed properly and without delay.
General Guidance
Do not put June activities and July activities on the same form. This applies to expense accounts, addendum pay forms, time sheets and leave requests. (It does not apply to out-of-area travel where the trip extends across two fiscal years. For instance, a trip where you leave June 28 for a conference in Kansas and return on July 2 should be submitted on one out-of-area form.) The earlier you can get your fiscal year 2008-09 transactions submitted after June 30 the better.
Expense Accounts
* The mileage rate after July 1 remains at 39 cents per mile.
* June dates and July dates need to be submitted on separate claims. For dates in June, select MILES_09, and for dates in July, use MILES_10.
* Submit expense claims with dates prior to July 1 by July 6 (earlier if possible).
Addendum Pay Forms and Time Sheets
* June dates and July dates need to be submitted on separate forms.
* Supervisors should submit signed forms to payroll by July 6. Employees need to submit the forms to their supervisor in time to meet this deadline.
Long-Distance Authorization Codes
As fiscal year 2008-09 winds down and a new year begins, please be mindful of the long distance authorization code you use to place long distance calls. With staff reassignments and new staff coming in, it is important to use the correct code. Each code is charged to a particular account number and reported to a particular manager. If you have any questions on the correct code to use, please contact Sheree Bergstrom at ext. 14316.
Monday, June 22, 2009
Message From Jim Verlengia, New Interim Director of District Services
Click here to listen to an audio message from Jim Verlengia, the Agency’s new Interim Director of District Services.
Re-vamped Heartland Print Center to Host Open House
After several weeks, we are finally close to having the Print Center re-tooled. Thank you very much for your patience during this transition period. We know that this has been a learning experience for all of us.
To thank you and to welcome the new members of the Xerox team, we’d like to invite staff members to stop by the new Print Center for some refreshments, to see the new equipment and to introduce yourselves to our Xerox Corporation Client Associates: Donie Short, Paul Lauritsen and Gail Schulze.
The new Print Center offers many other printing options and services that we weren’t able to provide before the re-tooling such as full-color newsletters, flashcards, posters and boxes. The new iGen4 provides color that is the best in the world. Our new Center truly represents our core value of “cutting-edge.”
In the next couple of months, we will be implementing a new online print ordering system called WebCRD. It has been installed, and in the next couple of weeks we will begin a pilot with 4-5 employees to determine if any bugs need to be worked out of the system. We do plan on training all secretaries and clerks on the new system in July. Much of the training for the rest of the staff will be available online and will be self-directed. We hope to have all schools on the system before winter break.
The WebCRD system works much like Amazon.com. You will have a login that will keep your documents available for review allowing you to re-order quickly in the future, you will also get an estimate and will be able to proof your work. This will expedite printing and reduce errors. If you have any questions or comments about the new Print Center, please e-mail Brenda Gustafson at bgustafson@aea11.k12.ia.us.
To thank you and to welcome the new members of the Xerox team, we’d like to invite staff members to stop by the new Print Center for some refreshments, to see the new equipment and to introduce yourselves to our Xerox Corporation Client Associates: Donie Short, Paul Lauritsen and Gail Schulze.
Print Center Open House
(Located in the old computer lab)
Thursday, June 25
2:00 to 4:00 p.m.
Most of the new printing equipment has been installed and is up and running, but a piece of bindery equipment is still on its way. The binder will enable us to produce yearbooks for schools at a much-reduced price. (Located in the old computer lab)
Thursday, June 25
2:00 to 4:00 p.m.
The new Print Center offers many other printing options and services that we weren’t able to provide before the re-tooling such as full-color newsletters, flashcards, posters and boxes. The new iGen4 provides color that is the best in the world. Our new Center truly represents our core value of “cutting-edge.”
In the next couple of months, we will be implementing a new online print ordering system called WebCRD. It has been installed, and in the next couple of weeks we will begin a pilot with 4-5 employees to determine if any bugs need to be worked out of the system. We do plan on training all secretaries and clerks on the new system in July. Much of the training for the rest of the staff will be available online and will be self-directed. We hope to have all schools on the system before winter break.
The WebCRD system works much like Amazon.com. You will have a login that will keep your documents available for review allowing you to re-order quickly in the future, you will also get an estimate and will be able to proof your work. This will expedite printing and reduce errors. If you have any questions or comments about the new Print Center, please e-mail Brenda Gustafson at bgustafson@aea11.k12.ia.us.
Partnership Director Changes in Regions 4 & 8
Misty Christensen has been chosen for the partnership director position in Region 4, replacing Darcy Cosens, who is leaving the Agency. Misty has been a special education program assistant in Region 8 for the past two years, and she will begin her new duties on July 1.
Misty’s background includes time spent has a secondary teacher at Interstate 35 High School teaching both general education and special education students. During her 10 years at Heartland, she has served as an educational consultant in elementary, secondary and alternative school settings, and she also served as the staff development specialist for the Agency’s educational consultants and transition consultants for three years.
Misty is looking forward to her new position. “I am extremely excited about continuing the work with both AEA and LEA administrators and staff on increasing student achievement as the new partnership director for Region 4. Together we can make a difference.”
Nikki Roorda will be transferring to the role of partnership director in Region 8 beginning July 1, replacing Grace Bargstadt, who is the Agency’s new Director of Special Education. Nikki's former partnership director position in Region 12 is being advertised for internal and external candidates.
Misty’s background includes time spent has a secondary teacher at Interstate 35 High School teaching both general education and special education students. During her 10 years at Heartland, she has served as an educational consultant in elementary, secondary and alternative school settings, and she also served as the staff development specialist for the Agency’s educational consultants and transition consultants for three years.
Misty is looking forward to her new position. “I am extremely excited about continuing the work with both AEA and LEA administrators and staff on increasing student achievement as the new partnership director for Region 4. Together we can make a difference.”
Nikki Roorda will be transferring to the role of partnership director in Region 8 beginning July 1, replacing Grace Bargstadt, who is the Agency’s new Director of Special Education. Nikki's former partnership director position in Region 12 is being advertised for internal and external candidates.
Summer Van Route Information
Summer van delivery will be Monday/Wednesday or Tuesday/Thurday this summer. The vans will stop at each administration office plus any school that has requested regular summer delivery. You can download a copy of the route schedule by clicking here. A copy can also be found on the Intranet under the “Links of Interest” tab. In an effort to provide the best customer service, there is no longer an afternoon deadline for placing materials on the dock. The drivers will load the van the morning of the delivery. For example, if an item needs to go to a school on Tuesday, you have until 6:00 a.m. Tuesday to put it on the dock. If you have any questions about van routes or delivery, contact Dustin Gean at dgean@aea11.k12.ia.us.
Work Continues on Redesign of Agency Web Site
The August 3 rollout for the redesigned Heartland Web site is fast approaching. We’re excited about the progress that is being made, but much work still remains to be done.
The Web site Redesign Committee would like to thank all of you who have completed the Content Management System training. This will help you with rebuilding, reviewing and updating your department/workgroup’s area on the site. Right now we are asking identified authors to continue to review the current Web site for information that 1) needs to be deleted, 2) needs to be updated and 3) needs to be created.
With this redesigned Web site, we are shifting our paradigm. The Web site isn’t about us just telling people what we want them to know⎯it will be about answering the questions of those who visit our site. If you are in the process of writing content, this is an important aspect to remember.
Here is what authors should be considering when updating or creating content:
1. Look at your information as the person who is searching for materials or information.
2. Delete what doesn’t need to be moved over to the new site.
3. Check to make sure all links work. Broken links was sited as the number one complaint for Web users and usually meant they didn’t return to the site.
4. Make sure content is accurate and up-to-date. Don’t use an article from 1996 if there is a more current one.
5. Please post all downloads as pdfs.
All content needs to be reviewed and ready to “publish” by July 13. If you have any questions or comments about the redesigning of the Web site, please e-mail the Communications Department at comms@aea11.k12.ia.us.
The Web site Redesign Committee would like to thank all of you who have completed the Content Management System training. This will help you with rebuilding, reviewing and updating your department/workgroup’s area on the site. Right now we are asking identified authors to continue to review the current Web site for information that 1) needs to be deleted, 2) needs to be updated and 3) needs to be created.
With this redesigned Web site, we are shifting our paradigm. The Web site isn’t about us just telling people what we want them to know⎯it will be about answering the questions of those who visit our site. If you are in the process of writing content, this is an important aspect to remember.
Here is what authors should be considering when updating or creating content:
1. Look at your information as the person who is searching for materials or information.
2. Delete what doesn’t need to be moved over to the new site.
3. Check to make sure all links work. Broken links was sited as the number one complaint for Web users and usually meant they didn’t return to the site.
4. Make sure content is accurate and up-to-date. Don’t use an article from 1996 if there is a more current one.
5. Please post all downloads as pdfs.
All content needs to be reviewed and ready to “publish” by July 13. If you have any questions or comments about the redesigning of the Web site, please e-mail the Communications Department at comms@aea11.k12.ia.us.
Subscribe to:
Posts (Atom)