Heartland’s fiscal year ends June 30. Here are some reminders to help you get your transactions processed properly and without delay.
General Guidance
Do not put June activities and July activities on the same form. This applies to expense accounts, addendum pay forms, time sheets and leave requests. (It does not apply to out-of-area travel where the trip extends across two fiscal years. For instance, a trip where you leave June 28 for a conference in Kansas and return on July 2 should be submitted on one out-of-area form.) The earlier you can get your fiscal year 2008-09 transactions submitted after June 30 the better.
Expense Accounts
* The mileage rate after July 1 remains at 39 cents per mile.
* June dates and July dates need to be submitted on separate claims. For dates in June, select MILES_09, and for dates in July, use MILES_10.
* Submit expense claims with dates prior to July 1 by July 6 (earlier if possible).
Addendum Pay Forms and Time Sheets
* June dates and July dates need to be submitted on separate forms.
* Supervisors should submit signed forms to payroll by July 6. Employees need to submit the forms to their supervisor in time to meet this deadline.
Long-Distance Authorization Codes
As fiscal year 2008-09 winds down and a new year begins, please be mindful of the long distance authorization code you use to place long distance calls. With staff reassignments and new staff coming in, it is important to use the correct code. Each code is charged to a particular account number and reported to a particular manager. If you have any questions on the correct code to use, please contact Sheree Bergstrom at ext. 14316.
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