As part of the requirements of the Healthy Kids Act, all students are required to complete a CPR class prior to graduation. This includes students with IEPs. If a student is physically unable to perform CPR, school administrators should excuse the student from doing so. The requirement is mandated only for “physically able” students and determining who is physically able is left to the judgment of local school officials. When the CPR requirement is waived for a student with an IEP who is physically unable to perform CPR, the waiver of the requirement should be noted on page B of the IEP under Course of Study.
Monday, September 17, 2012
Updates About T-TRAK System for Medicaid Billing
Thank you for your help in supporting the change to online billing using the T-TRAK system. Below are activities that will continue to support this change. You will see that some of the activities are optional and some are required. Additionally, you will see questions posed by staff regarding this transition to T-TRAK along with the answers to those questions. If you have any questions regarding the activities or would like to ask further questions, please contact Sara Mercer, School Psychologist, at smercer@aea11.k12.ia.us or ext. 14312.
OPTIONAL:
September 20, 2012, 3:00 p.m.
Medicaid webinar on the use of T-TRAK for staff who were unable to attend previous sessions.
Registration and login information will be provided in a future communication.
REQUIRED by October 1, 2012:
Staff may begin logging into the system at any time. Directions for logging in:
1) Go to the Timberline website at http://www.timberlinebilling.com/contact.html
2) Click on T-TRAK in the upper right hand corner
3) Select Iowa
4) For first time users, you will need to select “Register”
5) Add your first name and last name
6) Select a username and password (follow the requirements listed for passwords)
7) Choose “I accept” for the electronic signature
8) Enter the captcha security code
9) You will then enter the site and will need to choose the organizations you will need: Heartland AEA Part B and/or Heartland Part C
10) Click on Profile and you will see the request pending for access to those organizations
REQUIRED:
October 1, 2012: Staff will no longer be using hard copy logs for billing. Any previous logs completed for services prior to October 1 need to be turned in to your Regional Administrative Assistant ASAP.
OPTIONAL:
October 17, 2012, 1:00 to 4:00 p.m.
Timberline staff will be available for on-site support (and by webinar). Bring your computer and staff will walk you through signing in to T-TRAK and entering October information. Webinar information will be provided in a future communication.
Staff Questions and Answers for T-TRAK Billing:
Q: When do we start billing online?
A: All October claims will be billed online. Practitioners will be doing their own data entry.
Q: Who is the administrator at Heartland?
A: Sue Dunsmoor and Sara Mercer will co-administrate the Medicaid system. Sue will support Administrative Assistants with the T-TRAK system and Sara Mercer will support staff with other Medicaid billing questions.
Q: Are we going to be emailing the admin or the company with changes in service minutes for the students?
A: If the service minutes or frequency change in the IEP, Sue Dunsmoor, our administrator with Heartland AEA, would need to be notified so a change can be made in T-TRAK. However, if the therapist just has to reschedule, then the staff member would only make a change to the template in T-TRAK.
Q: Previously Heartland wanted a signed bill sheet with no billable service. Is there a way that this will still need to be done online?
A: With T-TRAK, you no longer need to complete a sheet for your non-billable services.
Q: How will practitioners know which children are on Medicaid with a parent consent signed? In the past we knew who to bill on based on the sheets we received. Now how will we know whom to add to our caseload online?
A: At the beginning of the month, your Regional Administrative Assistant will run a list of Medicaid eligible students. This list will be sent to you in the same manner the logs were previously provided. We are currently working on finding an efficient method for obtaining the date of consent information.
OPTIONAL:
September 20, 2012, 3:00 p.m.
Medicaid webinar on the use of T-TRAK for staff who were unable to attend previous sessions.
Registration and login information will be provided in a future communication.
REQUIRED by October 1, 2012:
Staff may begin logging into the system at any time. Directions for logging in:
1) Go to the Timberline website at http://www.timberlinebilling.com/contact.html
2) Click on T-TRAK in the upper right hand corner
3) Select Iowa
4) For first time users, you will need to select “Register”
5) Add your first name and last name
6) Select a username and password (follow the requirements listed for passwords)
7) Choose “I accept” for the electronic signature
8) Enter the captcha security code
9) You will then enter the site and will need to choose the organizations you will need: Heartland AEA Part B and/or Heartland Part C
10) Click on Profile and you will see the request pending for access to those organizations
REQUIRED:
October 1, 2012: Staff will no longer be using hard copy logs for billing. Any previous logs completed for services prior to October 1 need to be turned in to your Regional Administrative Assistant ASAP.
OPTIONAL:
October 17, 2012, 1:00 to 4:00 p.m.
Timberline staff will be available for on-site support (and by webinar). Bring your computer and staff will walk you through signing in to T-TRAK and entering October information. Webinar information will be provided in a future communication.
Staff Questions and Answers for T-TRAK Billing:
Q: When do we start billing online?
A: All October claims will be billed online. Practitioners will be doing their own data entry.
Q: Who is the administrator at Heartland?
A: Sue Dunsmoor and Sara Mercer will co-administrate the Medicaid system. Sue will support Administrative Assistants with the T-TRAK system and Sara Mercer will support staff with other Medicaid billing questions.
Q: Are we going to be emailing the admin or the company with changes in service minutes for the students?
A: If the service minutes or frequency change in the IEP, Sue Dunsmoor, our administrator with Heartland AEA, would need to be notified so a change can be made in T-TRAK. However, if the therapist just has to reschedule, then the staff member would only make a change to the template in T-TRAK.
Q: Previously Heartland wanted a signed bill sheet with no billable service. Is there a way that this will still need to be done online?
A: With T-TRAK, you no longer need to complete a sheet for your non-billable services.
Q: How will practitioners know which children are on Medicaid with a parent consent signed? In the past we knew who to bill on based on the sheets we received. Now how will we know whom to add to our caseload online?
A: At the beginning of the month, your Regional Administrative Assistant will run a list of Medicaid eligible students. This list will be sent to you in the same manner the logs were previously provided. We are currently working on finding an efficient method for obtaining the date of consent information.
Each & Every Child Newsletter From Iowa Dept. of Education
Click here to see the archive of the Each and Every Child Newsletter from the Iowa Department of Education. It is a short monthly publication for educators and parents. The page allows you to sign up to receive the newsletter by email each month.
Redesigned Agency Brochure Available
The “
Introduction to Heartland AEA” general agency brochure has been redesigned. The brochure gives general information about the services the Agency provides, our goals and mission and fast facts. These brochures can be distributed to parents, educators and other community members to give them a brief overview of what the Agency is all about. Brochures can be requested by contacting your administrative assistant. As with any other print job, please allow two weeks for completion.
All former versions of this brochure should be recycled. Please see below for examples that are outdated.
Introduction to Heartland AEA” general agency brochure has been redesigned. The brochure gives general information about the services the Agency provides, our goals and mission and fast facts. These brochures can be distributed to parents, educators and other community members to give them a brief overview of what the Agency is all about. Brochures can be requested by contacting your administrative assistant. As with any other print job, please allow two weeks for completion.All former versions of this brochure should be recycled. Please see below for examples that are outdated.
Consultation Opportunities From the Child Abuse Prevention Council
The Child Abuse Prevention Council offers a consultation opportunity with a group of professionals from several different disciplines who provide discussion and feedback to help community providers find the best treatment, service and planning options that minimize the effects of trauma and maximize facilitation for growth within families. Click here to learn more about these consultations.
AEA Impacting Lives Blog for Sept. 2012
Go to http://aeas4iowa.wordpress.com/ to read the latest edition of “Impacting Lives.” The blog newsletter is a statewide effort to communicate AEA success stories and services across the state.
• Standards-Based Grading Brings Sweet Success to Sioux City West Teachers
• Reading Recovery Through Heartland AEA Has High Impact on Students, Educators and Schools
• AEA Instrumental in Helping First-Year Teacher Meet Preschool Program Standards
• Standards-Based Grading Brings Sweet Success to Sioux City West Teachers
• Reading Recovery Through Heartland AEA Has High Impact on Students, Educators and Schools
• AEA Instrumental in Helping First-Year Teacher Meet Preschool Program Standards
Conference Rooms in Admin Center Re-Named to Honor Borlaug & Whitson
The two conference rooms in the Administration Center have been re-named to honor two very accomplished Iowans – Norman Borlaug and Peggy Whitson. Room 119 is now the Whitson Room and the Cabinet Room is now the Borlaug Room. The name change honors these two great Iowa role models and should help all of us remember the names of the rooms much better.
Regional Planning Council Meeting Updates
Region 3: December 14 and March 8 RPC meetings have been canceled
Region 8: Note that the location for RPC meetings is at Cross Creek, Room 1 at Lutheran Church of the Cross in Altoona
Region 8: Note that the location for RPC meetings is at Cross Creek, Room 1 at Lutheran Church of the Cross in Altoona
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