Monday, July 16, 2012
Special Education Reporting Servers to be Down Friday, July 20
The servers for Web IEP, Web IFSP and IMS will be down for an upgrade of server software this Friday, July 20, from approximately 12:30-4:00 p.m. It is likely that the amount of time the servers are actually down will be less than this 3.5-hour window. For more information about this scheduled interruption, please go to www.iowaidea.org.
2012 Special Education Statewide Procedures Manual Available
The 2012 Special Education Procedures Manual and release notes are available on the Iowa IDEA website at http://www.iowaidea.org/. The procedures manual, documentation guide, appendix and procedures have been combined into one document.
July 2012 Board of Directors Meeting Recap
The regular meeting of the Heartland Board of Directors was held on July 10.
Public Forum and Correspondence
No one from the public was present to address the Board.
The Board acknowledged receipt of the director district resolution from the Panorama Community School District. As part of the 2010 census, some districts have had to reconfigure their director district boundaries due to shifts in population.
Discussion Items
Web Design Proposal
Ms. Sheila King discussed the need for updating the Agency’s website. The current website has outdated information and there are structure concerns with how the site functions. Given the Agency’s current staffing circumstances, the Agency would like to recommend outsourcing the work and contracting with a company that understands and designs websites. Global Reach is a website design company that is already being extensively used by four other area education agencies. They would help develop, design, build and host the infrastructure for a re-designed website. A contract has been developed and is currently being vetted through the Agency’s attorneys. Once it’s finalized, it will be shared with the Board for future action and approval.
2013 Iowa Association of School Boards (IASB) Legislative Priorities
Board members reviewed the list of recommendations for the 2013 IASB legislative priorities. They finalized the four priorities that will be submitted to IASB.
Action Items
Web Design Contract
Tabled.
Resolution Naming Depositories
A MOTION was made by Mr. Halliburton and seconded by Ms. Borgen to approve the Resolution Naming Depositories for 2012-13. Motion passed.
Consent Agenda Items
• Personnel Report and Addendum
• Bills
• Purchase Orders: Auto-Graphics, University of Oregon, NBC Learn, EBSCO Information Services, Greatext and Midwest Special Instruments
• Indianola Office Lease Agreement
• Amendment to Insurance Fund Trust Joinder Agreement
• Itinerant Teacher Service Agreement By and Between Iowa Educational Services for the Blind and Visually Impaired and Area Education Agencies
• Orientation and Mobility Service Agreement By and Between Iowa Educational Services for the Blind and Visually Impaired and Area Education Agencies
• Greater Des Moines Partnership Advancing the Vision 2017 Campaign Commitment
Mr. Turnquist reviewed the bills and stated that everything is in good financial order. A MOTION was made by Mr. Halliburton and seconded by Dr. Bell to approve the consent agenda, the personnel report, contracts and agreements and payment of warrant numbers 00369289 through 00370573. Motion passed.
Chief Administrator Comments
The AEA chief administrators will meet this week with an economist from Iowa State University. They will brainstorm ideas on how to show the efficiencies of the AEAs as a system and as individual entities.
Board Member Comments
The Board will have its annual retreat on September 11. A preliminary agenda was sent to members for input. If members have any specific items they’d like to see added to the agenda, they can send them to Ms. Ugolini or Dr. Vincent.
Public Forum and Correspondence
No one from the public was present to address the Board.
The Board acknowledged receipt of the director district resolution from the Panorama Community School District. As part of the 2010 census, some districts have had to reconfigure their director district boundaries due to shifts in population.
Discussion Items
Web Design Proposal
Ms. Sheila King discussed the need for updating the Agency’s website. The current website has outdated information and there are structure concerns with how the site functions. Given the Agency’s current staffing circumstances, the Agency would like to recommend outsourcing the work and contracting with a company that understands and designs websites. Global Reach is a website design company that is already being extensively used by four other area education agencies. They would help develop, design, build and host the infrastructure for a re-designed website. A contract has been developed and is currently being vetted through the Agency’s attorneys. Once it’s finalized, it will be shared with the Board for future action and approval.
2013 Iowa Association of School Boards (IASB) Legislative Priorities
Board members reviewed the list of recommendations for the 2013 IASB legislative priorities. They finalized the four priorities that will be submitted to IASB.
Action Items
Web Design Contract
Tabled.
Resolution Naming Depositories
A MOTION was made by Mr. Halliburton and seconded by Ms. Borgen to approve the Resolution Naming Depositories for 2012-13. Motion passed.
Consent Agenda Items
• Personnel Report and Addendum
• Bills
• Purchase Orders: Auto-Graphics, University of Oregon, NBC Learn, EBSCO Information Services, Greatext and Midwest Special Instruments
• Indianola Office Lease Agreement
• Amendment to Insurance Fund Trust Joinder Agreement
• Itinerant Teacher Service Agreement By and Between Iowa Educational Services for the Blind and Visually Impaired and Area Education Agencies
• Orientation and Mobility Service Agreement By and Between Iowa Educational Services for the Blind and Visually Impaired and Area Education Agencies
• Greater Des Moines Partnership Advancing the Vision 2017 Campaign Commitment
Mr. Turnquist reviewed the bills and stated that everything is in good financial order. A MOTION was made by Mr. Halliburton and seconded by Dr. Bell to approve the consent agenda, the personnel report, contracts and agreements and payment of warrant numbers 00369289 through 00370573. Motion passed.
Chief Administrator Comments
The AEA chief administrators will meet this week with an economist from Iowa State University. They will brainstorm ideas on how to show the efficiencies of the AEAs as a system and as individual entities.
Board Member Comments
The Board will have its annual retreat on September 11. A preliminary agenda was sent to members for input. If members have any specific items they’d like to see added to the agenda, they can send them to Ms. Ugolini or Dr. Vincent.
You Make a Difference!
July is National Make a Difference to Children Month. Visit the “Impacting Lives” blog at http://aeas4iowa.wordpress.com/ which chronicles the many ways Iowa’s nine AEAs make a difference in the lives of children and students across Iowa. You’ll find some Heartland stories in there as well!
If you have made a difference in the lives of those we serve, please share that story by clicking here.
If you have made a difference in the lives of those we serve, please share that story by clicking here.
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