Copiers & Printers

Printing devices (both copiers and printers) are being updated this year. New printers will be installed in every Heartland AEA office, and three copiers are also being replaced. This is part of our routine replacement cycle to replace older models and capitalize on improvements in copier and printer technology. Staff members in each office will be notified when new devices are installed, as it will require us to update our print drivers by using our self service application. 

To make decisions about the number of printers to purchase, the Internal Technology Department reviewed current data on the number of printers the Agency currently has in service, the number of staff assigned in each office and our usage. Using an approximate ratio of one printing device for every 30 people assigned in the office as a general guideline, the Agency will be reducing the overall number of printers in use throughout our offices. However, in addition to the new printers, we will leave the best of our existing printers in service. This adjustment will save space, electricity and maintenance costs. 

Printing Guidelines or “When do I use the print shop?” 
In the past, the difference in per copy cost between a copier and our print shop was significant. While those costs are much closer today, we do not want to have extensive wear and tear on our copiers, nor do we want to tie them up for long periods of time. That said, we recommend staff use the print shop for larger print jobs (100 pages or more) and more complex print tasks that require more time and/or include significant color copying, collating or stapling.