Reminders From Human Resources: Agency Hours, Workdays & Scheduling

Official Agency Hours
The official agency hours are 8:00 a.m. to 4:30 p.m.  Supervisors may schedule staff outside of these hours to meet the unique coverage needs of each work area.

Work Days
The regular workweek (Monday through Sunday) consists of five days of 7.5 hours each, or three days of 9.5 hours and one day of 9 hours each (for Van Drivers). Employees can set the start and end time (along with lunch) with their supervisor on a quarterly basis. Lunch should be taken near mid-work day, and can be 30 minutes to 1 hour based on supervisor approval.

For full-time and regular part-time employees who complete a timesheet (including employees who fill out a time sheet for record keeping only), if you work less than 7.5 hours in a day (with advanced supervisor approval), appropriate leave must be taken to equal a 7.5 hour work day. If you work more than 7.5 hours in a day (with advanced supervisor approval), you will receive compensation at regular rate, for hours worked between 37.5 and 40 hours in a week. If you work over 40 hours in a work-week, you have the option of receiving pay at 1.5 times the regular rate or an equivalent number of hours of comp time.

Flexible Scheduling
Employees will be allowed to request reconsideration of their scheduled work hours on the first day of March, June, September, and December. Supervisors shall be responsible to ensure that modified schedules will not result in reduction in services to clients. Alternative flexible scheduling hours should fall between 7:00 a.m. and 5:00 p.m.

In regional offices, office hours are set by the Regional Directors based on the needs of the region. The Regional Directors will schedule staff accordingly. Regional Directors will communicate their office hours to their districts, their staff, and the Agency receptionist.

When considering approval of flexible scheduling, priority will be placed on coverage of work functions over staff preference. Therefore, there may be some variation of individual schedules within or across workgroups. Staff members should discuss any questions about flexible scheduling with their supervisor.