Contract Q & A

Q: How will the agency set the level of compensation for supplemental contracts? When will they be issued?
A: Supplemental contracts will be paid on basis of per diem and will be issued with the regular contract.

Q: If I am offered a supplemental contract, do I have the option to accept or reject it?
A: Yes, any time a staff member is offered a contract, they have the ability to accept or reject it. This process is guided by continuing contract law.

Supplemental contracts are offered because the agency is trying to match predictable service needs with its resources. If a supplemental contract is declined, the agency will look to others to fulfill that service need.

Q: What if my total number of contract days for next year is reduced? Can I appeal that decision?
A: Any staff who are reduced in number of contract days will be afforded due process rights, as outlined in Iowa Code and Heartland’s master agreement.

Q: If I have a supplemental contract, how do I do my calendar? Does the process change?
A: You will consult with your supervisor to calendar both your base contract days and supplemental contract days in our online system, so the process will remain consistent.

Q: Is there a grievance procedure for contract length decisions?
A: Our master agreement defines the process for filing a grievance; there is no special procedure related to the supplemental contract.

Q: Have you done any more work on the process and timeline for decision-making about supplemental contracts?
A:
•    Nov. 1 – Regional Directors begin conversations with staff.
•    By November 30, Regional Directors will use agency priorities, district service agreements and staff input to make recommendations for supplemental contract and/or addendum day needs.
•    Dec. 5 – The Agency Planning Council will review Regional Directors’ recommendations.
•    Dec. 6-Jan. 15 – Regional Directors will have confirming conversations with staff.