Employee Online is where employees can manage their personal information such as home address, emergency contact information and payroll tax withholding and access past pay stubs. Another feature of Employee Online is “What If.” This feature allows you to display current paycheck data and input different data to see the “What If” effect on your paycheck.
For your emergency contact information, it is recommended that you identify a primary contact and an additional local contact in case your primary contact is unavailable. The Department of Homeland Security has requested that each employee list an out-of-town contact for use during a natural disaster or terrorist threat. In Employee Online, check the out-of-town contact box below the contact’s name to indicate to crisis responders that the contact should only be notified for this type of emergency.
You also have the ability to identify your primary care provider and, if necessary, other care providers for emergency care. On this record a text box is available to add any pertinent medical information along with your preferred hospital. If you list medications in the notes field, please indicate clearly whether these are medications you are currently taking or medications you are allergic to.
To access Employee Online, just login to your Employee Dashboard. Employee Online is one of the navigation tabs at the top of the page, just like the Intranet or Leave Online tabs. Employee Online is designed to provide an intuitive user experience, so there are no specific instructions for using it.
If you have any questions about your personal information, contact Carolyn Jones, Human Resources Assistant, at cjones@aea11.k12.ia.us or ext. 14614 and if you have questions about tax status and paycheck information, contact Payroll Specialists Steve Jordan at sjordan@aea11.k12.ia.us or ext. 14908 or Michelle Westcott at mwestcott@aea11.k12.ia.us or ext. 14422. If you have trouble accessing and navigating through Employee Online, contact Rod Howell, Data Systems Operations Manager, at rhowell@aea11.k12.ia.us or ext. 14599.
Monday, August 27, 2012
Human Resources and Business Office Resource Guides Updated on Intranet
The Human Resources and Business Office Resource Guides have been updated. These guides are provided as a reference tool to contact the correct person for your questions in Human Resources and the Business Office. Click here for the HR guide and here for the BO guide. They are archived on the Employee Dashboard > Intranet > Human Resources > Human Resources & Benefits Reference Guide. The Business Office guide is linked here as well.
Updated Communication Resources for 2012-13
Below are updated resources for the 2012-13 year. They have been updated on the Employee Dashboard > Intranet > Communications > Resources & Publications.
2012-13 Regional Map w/ Regional Directors
2012-13 Councils Org Chart (APC, LLPC, SSPC)
You’ll also find resources that have recently been in The Connection – regional director assignments, the school composite calendar and the van route list. The annual Superintendent Directory and Staff & Schools Directory are being revised and will be available in the near future.
Also new on the Resources & Publications page is a comic book-style PowerPoint presentation that informs viewers of the many resources available to educators in the classroom. Take a look and share it with anyone who you think would be interested. It is archived on the Employee Dashboard > Intranet > Communications > Resources & Publications.
2012-13 Regional Map w/ Regional Directors
2012-13 Councils Org Chart (APC, LLPC, SSPC)
You’ll also find resources that have recently been in The Connection – regional director assignments, the school composite calendar and the van route list. The annual Superintendent Directory and Staff & Schools Directory are being revised and will be available in the near future.
Also new on the Resources & Publications page is a comic book-style PowerPoint presentation that informs viewers of the many resources available to educators in the classroom. Take a look and share it with anyone who you think would be interested. It is archived on the Employee Dashboard > Intranet > Communications > Resources & Publications.
It’s Almost Time for HeartBeat!
It’s almost time to crank the HeartBeat newsletter back up for the 2012-13 school year. If you didn’t already know, the HeartBeat is the Agency’s “feel good” newsletter that contains good news stories about our services, a “Star Staff” section that recognizes great things our staff members are doing professionally, to support our schools or to support their co-workers and the “back page” consisting of staff status changes, birth notices, thank yous, kudos, for sale items and birthdays. HeartBeat is e-mailed to staff the first Friday of the month, September through June. Please send your submissions to the Communications Department at comms@aea11.k12.ia.us by the last Monday of the month.
Internal Capacity Building Sessions Coming in September
The kickoff for internal capacity building will be held at six regional sites in September. Staff members are encouraged to sign up for these sessions as soon as possible. The registration number for each session is listed below along with other logistics. The content of the September sessions will focus on technology, professional learning communities and coaching.
The dates for the internal capacity strands in mathematics, literacy, learning supports and support and related services are being finalized and will be available soon. Once these dates are finalized, the registration numbers will be available so participating agency staff can sign up once they have met with their regional directors to finalize their participation.
If you have any questions about internal capacity building, please contact Kevin Fangman, Director of District Services, at kfangman@aea11.k12.ia.us.
Training Sessions
September 5
Adel Public Library
8:30 a.m.-3:45 p.m.
IN047899991301
September 12
DMACC Campus, Newton
8:30 a.m.-3:45 p.m.
IN047892111301
September 14
Zion Lutheran Church, Des Moines
8:30 a.m.-3:45 p.m.
IN047899991302
September 17
Johnston REC
8:30 a.m.-3:45 p.m.
IN047892111302
September 21
Ames Office
8:30 a.m.-3:45 p.m.
IN047892111303
September 24
Carrollton Inn, Carroll
8:30 a.m.-3:45 p.m.
IN047899991303
The dates for the internal capacity strands in mathematics, literacy, learning supports and support and related services are being finalized and will be available soon. Once these dates are finalized, the registration numbers will be available so participating agency staff can sign up once they have met with their regional directors to finalize their participation.
If you have any questions about internal capacity building, please contact Kevin Fangman, Director of District Services, at kfangman@aea11.k12.ia.us.
Training Sessions
September 5
Adel Public Library
8:30 a.m.-3:45 p.m.
IN047899991301
September 12
DMACC Campus, Newton
8:30 a.m.-3:45 p.m.
IN047892111301
September 14
Zion Lutheran Church, Des Moines
8:30 a.m.-3:45 p.m.
IN047899991302
September 17
Johnston REC
8:30 a.m.-3:45 p.m.
IN047892111302
September 21
Ames Office
8:30 a.m.-3:45 p.m.
IN047892111303
September 24
Carrollton Inn, Carroll
8:30 a.m.-3:45 p.m.
IN047899991303
FYI: ESL Advisory/Networking Meetings
Teachers, administrators, para-educators and counselors of ELLs are invited to attend the first ESL Advisory/Networking meeting of the 2012-13 school year designed to offer an opportunity to network with other educators across our AEA, as well as a chance to find out about the latest Title III offerings. We hope to grow our base and that districts will consider sending a representative to this important quarterly meeting.
At our first meeting on September 5, we will share information about two Title III mini-grants. Six Family Literacy/Parent Involvement mini-grants will be available for $3,500 each to the schools submitting the most comprehensive proposals. Any district can apply for a grant to meet specific local needs. Also, Title III mini-grants to Support ELLs in the Core will be awarded based on a district’s ELL enrollment and need for supplementary materials to support the Core content. Awards start at $1,000, and last year we awarded 10 of these grants.
A variety of excellent professional development opportunities for this fall have been planned. Come find out how districts can take advantage of these great activities. We welcome your ideas and input.
September 5, 2012
4:00-5:00 p.m.
Heartland AEA Johnston REC
Room 13
If you have any questions, contact ESL/Diversity Consultants Stephaney Jones-Vo at sjonesvo@aea11.k12.ia.us or Pat Latham at platham@aea11.k12.ia.us.
At our first meeting on September 5, we will share information about two Title III mini-grants. Six Family Literacy/Parent Involvement mini-grants will be available for $3,500 each to the schools submitting the most comprehensive proposals. Any district can apply for a grant to meet specific local needs. Also, Title III mini-grants to Support ELLs in the Core will be awarded based on a district’s ELL enrollment and need for supplementary materials to support the Core content. Awards start at $1,000, and last year we awarded 10 of these grants.
A variety of excellent professional development opportunities for this fall have been planned. Come find out how districts can take advantage of these great activities. We welcome your ideas and input.
September 5, 2012
4:00-5:00 p.m.
Heartland AEA Johnston REC
Room 13
If you have any questions, contact ESL/Diversity Consultants Stephaney Jones-Vo at sjonesvo@aea11.k12.ia.us or Pat Latham at platham@aea11.k12.ia.us.
Fall Online Course Offerings Available Through Drake University
Click here to find a flyer that promotes the three online courses developed by Drake University Extension Education (Anti-Bullying, Human Relations, and Teacher Leadership Strategies). All three are offered this fall and still have seats available. Teacher Leadership Strategies is the newest course and will be offered for the first time starting on October 15. All of these courses are offered for three hours of EDMA credit and are affordable ($550, not including the text). For more information about these and other online offerings, please visit Drake's online course web page at http://www.drake.edu/edex/distance/Online_Courses.php.
The dissemination of information from external organizations by Heartland AEA does not imply sponsorship or endorsement of the information. It is being passed on for its educational value.
Guidance on Updating FBA/BIP Forms
Indicate whether this is a new FBA/BIP, a revision of an existing FBA/BIP or a review of an existing FBA/BIP without any changes being made. A review without change indicates that the information contained in the FBA is accurate, sufficiently current and valid as a basis for planning and decision-making.
When to Choose New, Review Without Change or Revision:
• Select “New” when you are completing an FBA/BIP for the first time or if the behaviors of concern have changed significantly. Note: A downside to creating multiple FBA or BIP records, rather than revising the original, would be that all copies of both forms will be archived each time a new archive is created.
• Select “Review without change” when the team reviews the document and does not make changes.
• Select “Revision” when making any changes to the document.
When Completing a Review Without Change:
Leave the assessment date at the top unchanged. This will reflect when the assessment information was collected. Also, leave the names of the people involved in creating the document the same.
Next, add your name (the reviewer) to the list of individuals completing the document. Identify your name as the reviewer and add a date.
Example: Jane Smith, School Psych, reviewed 5/23/12 (because these fields only allow for a specific number of characters, abbreviations or multiple text boxes may need to be used.)
When Completing a Revision:
Change the assessment date at the top to reflect new information has been collected.
Next, add your name to the list of individuals completing the document. Remove any previous names listed that are not currently involved in revising the document. Remove information that no longer applies throughout the document.
Once an FBA or BIP is ‘Finalized,’ it can be revised at any time by checking the ‘Revision’ box. This opens the document up for editing. It does not change the state of ‘Finalized,’ as that is a one-time process.
IMPORTANT: Will I lose previous versions if I chose Revision?
The ‘history’ for both forms is kept in the archives ONLY WHEN the second behavior box on page B “Yes, behavior is a concern and will be addressed in the attached Functional Behavioral Assessment and Behavior Intervention Plan” is checked. Every time an IEP is archived, the current state of the FBA and BIP are included. Therefore when completing an amendment IEP to revise the FBA or BIP, the ‘history’ for each form would be archived as long as the second behavior box is checked. Additionally, if a revision occurs outside of an IEP review or amendment (ex.: only revising FBA/BIP forms without an amendment) or if a revision occurs and the second box on page B is not checked, the version will not be archived.
When Discontinuing a BIP:
If the team has determined there is no longer a need for a formal BIP, the team will select the appropriate box on page B of the IEP either indicating “Yes,” behavior is a concern and will be addressed in this IEP or “No,” behavior is not a concern. This will then also be reflected in the PWN indicating there is no longer a need for a BIP and the current BIP (date) will no longer be included as part of the current IEP.
When to Choose New, Review Without Change or Revision:
• Select “New” when you are completing an FBA/BIP for the first time or if the behaviors of concern have changed significantly. Note: A downside to creating multiple FBA or BIP records, rather than revising the original, would be that all copies of both forms will be archived each time a new archive is created.
• Select “Review without change” when the team reviews the document and does not make changes.
• Select “Revision” when making any changes to the document.
When Completing a Review Without Change:
Leave the assessment date at the top unchanged. This will reflect when the assessment information was collected. Also, leave the names of the people involved in creating the document the same.
Next, add your name (the reviewer) to the list of individuals completing the document. Identify your name as the reviewer and add a date.
Example: Jane Smith, School Psych, reviewed 5/23/12 (because these fields only allow for a specific number of characters, abbreviations or multiple text boxes may need to be used.)
When Completing a Revision:
Change the assessment date at the top to reflect new information has been collected.
Next, add your name to the list of individuals completing the document. Remove any previous names listed that are not currently involved in revising the document. Remove information that no longer applies throughout the document.
Once an FBA or BIP is ‘Finalized,’ it can be revised at any time by checking the ‘Revision’ box. This opens the document up for editing. It does not change the state of ‘Finalized,’ as that is a one-time process.
IMPORTANT: Will I lose previous versions if I chose Revision?
The ‘history’ for both forms is kept in the archives ONLY WHEN the second behavior box on page B “Yes, behavior is a concern and will be addressed in the attached Functional Behavioral Assessment and Behavior Intervention Plan” is checked. Every time an IEP is archived, the current state of the FBA and BIP are included. Therefore when completing an amendment IEP to revise the FBA or BIP, the ‘history’ for each form would be archived as long as the second behavior box is checked. Additionally, if a revision occurs outside of an IEP review or amendment (ex.: only revising FBA/BIP forms without an amendment) or if a revision occurs and the second box on page B is not checked, the version will not be archived.
When Discontinuing a BIP:
If the team has determined there is no longer a need for a formal BIP, the team will select the appropriate box on page B of the IEP either indicating “Yes,” behavior is a concern and will be addressed in this IEP or “No,” behavior is not a concern. This will then also be reflected in the PWN indicating there is no longer a need for a BIP and the current BIP (date) will no longer be included as part of the current IEP.
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