August 2012 Board of Directors Meeting Recap

The regular meeting of the Heartland Board of Directors was held August 14, 2012.

Public Forum and Correspondence
No one from the public was present to address the Board.

Discussion Items
Board Committee Reports and Activities
Board Policy Task Force – The task force is still working on the 400 policy series.
Board Advisory Council – The council met at the end of July. It was a small group but there was a robust conversation as they discussed the article High Reliability Organizations in Education by McREL.
Superintendents’ Advisory Council – The advisory council will begin meeting in September. They will meet quarterly and hold regional visits in between months.
IEC and IAEP – Mr. David King, chief financial officer, updated board members on the insurance coverage for both organizations. Both are now fully covered by insurance policies.

District Media Data
Ms. Susan Schrader, director of resources and library services, gave a brief presentation on the types of media resources available to students and how often they are accessed. The Agency offers a variety of online media resources for children ages pre-kindergarten through high school. The Agency’s library also offers instructional materials that teachers can access. Ms. Schrader is working with curriculum directors and technology consultants to help spread the word on the types of resources that are available through the AEAs.

2011-12 Evaluations and Intensive Assistance Plans
Ms. Laura Gillon, director of human resources, gave board members an update on completed employee evaluations for 2011-12. There were 250 evaluations due in 2011-12 and as of June 30, 2012, 236 were completed. Ms. Ugolini will send board members a copy of the Agency’s intensive assistant plan. Currently, there are only three employees on assistance plans.

Budget Update for FY2011-12
The Agency is in the latter stages of closing the books for FY2011-12. It appears special education will run a deficit of $2.8 million, which will be offset by surpluses in media and education services. It’s predicted that this will reduce the unassigned balance from 11% to 9%.

Action Items
Resolution for GovDeals, Inc.
A MOTION was made by Mr. Halliburton and seconded by Dr. Bridgewater to approve the resolution authorizing Heartland AEA to enter into agreement with GovDeals, Inc. to allow online sales of surplus property. Motion passed.

Appointment of IEC and IAEP Board and Committee Members
A MOTION was made by Ms. Wilson and seconded by Mr. Turnquist to appoint Dr. Bridgewater to the IEC and IAEP Board of Directors for the 2012-13 school year, to appoint Dr. Vincent to the IEC Management Committee and IAEP Executive Committee for the 2012-13 school year and to appoint Mr. King to the IEC Operations Committee and IAEP Oversight Committee for the 2012-13 school year. A roll call vote was taken. 8 ayes and 1 absent. Motion passed.

Board Member Comments
• Board members discussed future work session ideas: disproportionately and how the AEAs differentiate services, an update on the issues the AEA chief administrators are working on, feedback from the Susan Leddick contract and an update on district service plans.