Integrated With Google, Our New Events Scheduler System is Here!

With many kudos to our Information Systems team, today we launch a new and improved Events Scheduler system at Heartland AEA.

We are excited for this new system to debut, as it will improve your experience when requesting rooms for your meetings and professional learning activities in our agency-owned offices (Johnston, Adel, Ames, Indianola). The new system integrates seamlessly with Google and will create efficiencies for those requesting rooms. And to top it off, it looks great, too! 

Highlights of the System: 

• Login with your agency Google account. (Score!) 
• You’re able to see your own Google calendar as soon as you login to the system. When you reserve a room, you can add your meeting or activity to your own calendar and invite participants right in the system -- you don’t have to open your calendar in Google and do it from there. No more going back and forth between systems. (Yes!) 
• The search feature allows you to search for rooms/meetings by whatever terms you put in the search field -- title, location, date, requestor, etc. 
• Fields are available in the system that allow you to add information about catering and any other needs, and you can choose room set-up configurations as well. This eliminates the PDF form that has been in use the past couple of years. ALL requests and special information is captured through the Events Scheduler system. (Woo hoo!) 
• A new and improved map of the Johnston Regional Education Center (REC) is linked in the system, and you’ll notice the larger conference rooms each have a color assigned to them. The colors will come into play in the future as the Agency explores digital signage options for the REC. 
• Help features are embedded through the system. Just click on the "i" icons to learn more about specific items. 

Note that you will still use the Resource Scheduler system when reserving equipment such as speakers, microphones, cameras, easels, power cord reels, etc. A link to the Resource Scheduler is accessible at all times in the Events Scheduler system. 

In the future, we also hope to bring you a mobile-friendly version of the Events Scheduler, 360 degree virtual tours of the Johnston REC conference rooms and digital signage outside of the rooms. 

Head over to the Events Scheduler to check it out! A link to the system is archived on the Intranet under Event Planning, Room Scheduling & Set-up. If you have any questions about the new system, contact Brandie Gean, Licensure/Conference Center Manager. If you have any questions about room scheduling, contact Carol McDaniel, Central Office Administrative Assistant.