The calendar presented will be the default calendar based on the individual staff member’s pay assignment. This will look very similar to the Online Calendar View function. However, functionality is built into the interface to allow the personalization of the calendar to reflect the staff member’s schedule. This is done by simply clicking on the day in question. Each time a day is clicked it will change to one of the following:
Blue X – represents a non-working day
Green / – represents a half working day
White Space – represents a full working day
A yellow H represents unpaid holidays, and a yellow H followed by an asterisk (*) represents paid holidays. Sundays and holidays cannot be changed.
At the top of the screen two numbers will be presented. The number on the left is the number of working days based on the days selected as such. In other words, the total of the white spaces (full days) and green slashes (half days). The second number is the number of days expected to work based on the pay assignment. These two numbers must match when the calendar is submitted.
A help doc named “Calendar Online Entry Documentation” is available on the Help tab. This document describes in detail all functions of the interface.
When the calendar is submitted, it will be routed to the staff member’s supervisor just as a leave request would be. And, just as a leave request, the supervisor will review and can approve or reject your calendar. Applicable emails are sent to the staff member and their need-to-know person as well.
Once approved, the 2014-15 calendar can be viewed by the staff member, the supervisor and the need-to-know person. Also, all subsequent changes to the 2014-15 calendar must be submitted via the Calendar Exchange Online request system after July 1, 2014.
The working days calendars are due before you leave for the summer or June 13, whichever comes first.
If you have any questions, contact Samantha Perry, Human Resources Specialist, at sperry@heartlandaea.org or ext. 12319.
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