Important Information About Leave Requests and Leave Balances

For All Staff
The cutoff date to enter leave requests for the 2009-2010 school year is July 2, 2010. Supervisors need to approve all 2009-10 leaves by July 8. This will allow us to calculate and display actual, rather than estimated, leave balances for 2010-2011 by the end of July.

Calendar exchange requests for 2009-2010 must be submitted and approved by June 30.

New staff members coming onboard in July will not see their leave balances displayed until July 15 while new staff members coming onboard in August will not see their leave balances until August 31.

For All Classified Union, Classified Non-Union and Certified Non-Union Staff
As you are aware, for the 2009-2010 school year the Agency moved from a standard of a 37.5-hour workweek (7.5 hour day) to a standard of a 40-hour workweek (8 hour day). This change affected the classified non-union, classified union and certified non-union staff but did not affect the certified union staff who remained on a 37.5-hour workweek. For the 2010-2011 school year, the Agency will return to a standard of a 37.5-hour workweek (7.5 hour day). The information in this article is to inform you of how leaves and leave balances will be handled in the transition.

Vacation, sick leave and OPL are accumulated on a basis of days not hours. Therefore, your remaining leave balances from 2009-2010 will be converted from hours to a basis of days (8.0-hour base) and then converted to hours on the basis of a 7.5-hour day. In other words, a day of leave in the old system will equal a day of leave in the new system. This “roll-back” of leave has already occurred and thus you see a projected leave balance displayed. The leave balances are audited at the end of the contract year, and the actual leave balance will be displayed by July 30.

If you had requested leave for after June 30, 2010, on the basis of an 8-hour day, you will notice that your leave has been rejected and you will need to resubmit the leave request(s) on the basis of a 7.5-hour day. We are sorry for the inconvenience, but an automated solution was not available to make an accurate conversion, as there are too many variables (such as time of leave).

A reminder as we return to the 37.5-hour workweek: hours worked from 37.5 to 40 are paid at a straight time rate and are not eligible for compensatory time. Hours worked beyond 40 hours in the week can either be paid at time and a half or are eligible for compensatory time, at the choice of the employee.

For 2010-2011, the compensatory time accumulation maximum remains at 10 days, thus reduced from 80 hours to 75 hours. For staff members who have a current balance above 75 hours, they will be allowed to carry the hours until used. They will not be able to add to the compensatory time balance until the balance used is less than 75 hours.