Changes Made to Outgoing Van Mail Procedures at Johnston Office

While this does not pertain to all staff members, we wanted you to be aware of the changes that have been made to the procedures that staff in the Johnston office follow for sending mail to our schools and other partners via our van delivery system. These changes were implemented to cut down on misdirected mail, to consolidate the methods that have been used to ready mail for delivery and to streamline the overall process. They should be helpful to the Agency and to our partners.

The mail slots that staff have been accustomed to putting their mail in have been replaced by mail bins that will hold all of the mail for each stop along a van driver’s route. For instance, if a district’s administration office is in the same building as its high school, the two would be on the same “stop,” so the mail for the administration office and the high school will now be put in the same bin. The bins are clearly labeled as such.

Mail for our Monday-Thursday routes should be put in the mail bins the day before the delivery day if at all possible. For example, if you would like something to go out on a Wednesday route, please put it in the appropriate bin on Tuesday. If you are not able to wait and put in your items in the bins the day before, there will be a shelf labeled “Off Day Delivery” that you can leave your items on.

These changes DO NOT affect the route numbers for any buildings. As always, please be sure to mark all of your envelopes clearly and legibly and include the route number for the appropriate building. If you have any questions, please contact Dustin Gean at ext. 14460 or Jason Elliott at ext. 14358.