What is the purpose of this communication?
This communication is targeted to all staff and supervisors. It is intended as a reminder of key staff performance evaluation processes and due dates.
Where do I find the current manual and forms?
You can find the most current copy of the staff performance evaluation process manual on the Intranet under the Performance Evaluation Process tab. Please note: this manual indicates 2008-09 but is still being used for 2009-2010. Other staff performance evaluation forms are also present under the Performance Evaluation Process tab on the Intranet. Within the Performance Evaluation Process tab there is a link for the leaders evaluation. Additional information regarding the use of the leaders evaluation system will be sent to all supervisors in the near future.
Professional Development Plan (PDP):
• All staff, including certified, classified and leaders, are required to use the self-assessment tool and complete a professional growth plan. It does not matter if self-assessment is completed in the Spring or in the Fall, so long as it is used to drive the development of the individual’s professional development plan.
Portfolio Requirement:
• A portfolio is required for certified staff and for supervisors of all staff. It is not required for classified staff but is encouraged as a method to showcase your best work with your supervisor and drive coaching conversations.
• Your portfolio must include two artifacts per standard.
• One artifact may be used to represent multiple standards depending upon the breadth and applicability of the artifact to the standard.
• Please focus on the quality of the written reflection. In your written reflection describe how the artifact connects to the standard and your professional growth.
• Focus on the quality not the volume of artifacts. For example, if a portfolio represents work across multiple years, use the best representation of meeting standards. In others words, you might remove an older artifact if a newer one better illustrates how you have grown in the standard.
For those on the formative cycle:
• Conduct a self-assessment, write a PDP and discuss with your supervisor by November 30, 2009.
• November through May, implement your PDP and continue to gather artifacts for your portfolio. Have coaching conservations as needed with your supervisor.
• The completed PDP is due to your supervisor no later than May 30.
For those on summative cycle:
• Conduct a self-assessment, write a PDP and discuss with your supervisor by October 30, 2009.
• Have an orientation conference with your supervisor to gain understanding of the evaluation process and discuss sources of evidence to be used in the evaluation. This can be combined with the PDP discussion.
• November through March, appropriate evaluation activities are the pre-observation conference, observation and post-observation conference as well as any additional evaluation activities such as (but not limited to) case reviews, portfolio development and informational feedback.
• The summative evaluation conference for most staff will be held between April and May. Staff members who work through the end of June (i.e., 225-day staff and some classified staff) may have until June 15 to complete the summative evaluation conference. Veteran staff may have their summative conference earlier, (i.e., mid-year), as it reflects performance over three years.
• Written summative evaluations for all staff on the summative cycle are to be sent to Human Resources by June 30. Annual completion rates for summative evaluations are reported to the Board of Directors.
How do I know if I am on the summative cycle?
Human Resources has provided your supervisor with a list of those needing a summative evaluation. Your supervisor will contact you to inform you of the need for summative evaluation during this school year and when it is due. If you feel that you are not in the correct cycle, please discuss with your supervisor who can verify with Human Resources.
Where do I go for assistance?
For assistance with the performance evaluation process, you can contact your mentor, program assistant, supervisor or the Human Resources Department.
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