Improvement efforts continue to tie our online systems together to assist staff in both entering and having access to accurate data. Beginning Monday, October 5, the Leave Online system will begin checking employees’ online work calendars to verify that the leave they are requesting is in compliance with their online work calendar. This change will only affect those employees who have an online work calendar. In order to accomplish this, the following rules for leave requests have been put in place:
• A leave request may not span off-contract days (excluding weekends and holidays). If a leave request is entered for multiple days, you must be scheduled to work all of those days in the online work calendar.
• Your online work calendar must show you as working the start date and end date of a leave request.
• Leave requested for a date where you are scheduled, in the online work calendar, to work a half-day must be requested as a single day request. The request for a scheduled half-day must also be less than or equal to 3.75 hours for Certified Union and less than or equal to 4 hours for everyone else.
• A leave request may not span any days that have a pending calendar exchange request.
• FMLA/ICRA leave requests may span off-contract days.
If you enter a leave request that is not compatible with your scheduled working days as outlined above, the system will present you with an error message so that you better understand how to enter the request correctly.
For questions regarding the technical operation of the Leave Online or Calendar Online systems, please contact Sara Becker (ext. 14593) or Rod Howell (ext. 14599). For questions regarding eligibility for leave or for calendar questions, first call your supervisor. If further assistance is needed, please call Carolyn Jones (ext. 14614) in Human Resources to be directed to the proper assistance.
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