Technology Update

Important Changes to the Agency File Server
The current Heartland file server ("heartlandserver") will be retired on July 1, 2009. A new file server ("aeaserver") will take its place. In order to prepare for this transition, Technology Department staff will need your help. Personal folders for all staff have already been set up on the new server. We would like you to do some serious "house cleaning" of files on the old server prior to May 15. Jim Lagnese, Network Support Assistant, will transfer files from the old server to the new server for staff assigned to branch offices outside of Johnston. Jim will be able to transfer the files much faster than staff in the field would be able to.

When you have purged your old, unnecessary files and moved any files or folders that you need to keep to your “Documents” folder, send an e-mail to Jim at jlagnese@aea11.k12.ia.us to let him know you are ready to have your folder moved. Or, if you are in the Johnston office, simply connect to both servers and move the files yourself. This will be a big job, so please do not to wait until the last minute. If you are housed in one of the Johnston offices, but would like assistance in moving your folders, you may also contact Jim Lagnese.

Staff members are encouraged to begin using the new server immediately. Each staff folder has been set up with a private Documents folder for backing up documents and a Public folder for sharing files with other staff. Your Public folder will have a Drop Box for receiving files from others. Please do not save personal files of any type on the file server, especially video, music libraries and photo collections.

To access the new "aeaserver" server, go to the “Go” menu from the Finder on your computer and select “Connect to Server…” Under Server Address type afp://aeaserver.aea11.k12.ia.us then click on the “+” sign to add the server to the list. Select the server and click on “Connect.” To log in, use your e-mail login and “aea11” as the password. You will be prompted to enter a new password. On July 1 when the old server is retired, we will be renaming the new server “heartlandserver” so all of our installation scripts will continue to work.

The “Work Groups” volume will also be transitioned to the new server. By April 15, folders and permissions reflecting our new organizational structure will be set up for “Work Groups” on the new server. By July 1, each work group will need to delete unnecessary files from the Work Groups folders on the old server and move current files to the Work Groups folders established on the new server. Supervisors will be communicating additional information about how this will take place. Each Work Group will be able to create nested folders and request specific access permissions for staff (Read Only or Read/Write). The structure and number of folders that can be nested within will be entirely up to each work group.

The hard drive on the old “heartlandserver” will be removed on July 1, 2009, and will be archived for at least one year to enable retrieval of files that weren't moved but are needed for reasons that weren’t anticipated.