Take a Look at This Refresher on How to Calculate Business Mileage

Calculating business mileage for reimbursement can be a little tricky, so please review this article with examples for a refresher. As always if you have questions or need assistance, contact Mary Heaberlin, Accounts Payable Specialist in the Business Office, at ext. 14818. 

• Remember the verbiage on your expenses should reflect where you are physically claiming business mileage to and from each day. If you are not physically going to the office and returning to the office each day, then your claim should not state that you are doing so. 
• “Business miles” are defined as the miles driven in the course of work, not including miles to and from work (commuting mileage). 
• “Work” is defined as the assigned office, the first official business stop or the last official business stop. 
• Miles driven between the home and first official stop or last official stop and home are not reimbursed with the one exception listed directly below. 
• The exception to “business miles:” if the distance to the first official stop from home is greater than the distance to the office from home and/or if the distance from the last official stop to home is greater than the distance from the office to home, the number of miles in excess of traveling to the office may be claimed as business miles. 

This document shows several examples/scenarios on how to claim business miles.