Reminder: Help the Business Office Close Out the 2016 Fiscal Year


Heartland AEA’s fiscal year will end on June 30, 2016. In order for us to close our books in a timely and accurate manner, the Business Office needs your assistance in returning date-sensitive items.

• For payroll-related work completed on or before June 30, turn in timesheets and submit addendum online forms with appropriate approvals to the Payroll Department by July 7, 2016.
• Review open Addendum Online assignments and close addendum assignments that will not have any additional hours logged.
• For travel, mileage and purchases occurring on or before June 30, turn in claim forms, expense claims, invoices for services or professional development/travel forms with appropriate approvals to the Business Office by July 8, 2016.
• Do not put dates from two different fiscal years on the same timesheet, vacation request or in-area travel request. In-area travel requests with two fiscal years will be returned for correction.

IMPORTANT:  If extenuating circumstances cause a delay in submitting expenses related to fiscal year 2016, Aug. 31 is the last date the Business Office will accept and process any claims for expenses occurring on or before June 30, 2016.

A separate year-end communication is being sent directly to budget managers and support staff. If you have any questions, contact Brian Whalen, Business Manager, at ext. 14005 or Heng Fongkhamdeng, Accountant, at ext. 14417. Thanks for your assistance.