Indicate whether this is a new FBA/BIP, a revision of an existing FBA/BIP or a review of an existing FBA/BIP without any changes being made. A review without change indicates that the information contained in the FBA is accurate, sufficiently current and valid as a basis for planning and decision-making.
When to Choose New, Review Without Change or Revision:
• Select “New” when you are completing an FBA/BIP for the first time, if the behavior(s) of concern have changed significantly (e.g., new behavior(s) of concern) or if significant changes in the type of strategy are made to the BIP. Note: When a new FBA or BIP is created to replace a previous version, both are archived each time a new archive is created. When reviewing archived IEPs, it is important to look carefully at the date listed on the FBAs and BIPs to determine which is most recent.
• Select “Review without change” when the team reviews the document and does not make changes.
• Select “Revision” when making any changes to the document.
• Access the document through the “Forms for Active IEP” on the IEP overview screen.
When Completing a Review Without Change:
Leave the assessment date at the top unchanged. This will reflect when the assessment information was collected. Also, leave the names of the people involved in creating the document the same.
Next, add your name (the reviewer) to the list of individuals completing the document. Identify your name as the reviewer and add a date.
Example: Jane Smith, School Psych, reviewed 5/23/12 (because these fields only allow for a specific number of characters, abbreviations or multiple text boxes may need to be used.)
When Completing a Revision:
Change the assessment date at the top to reflect new information has been collected.
Next, add your name to the list of individuals completing the document. Remove any previous names listed who are not currently involved in revising the document. Remove information that no longer applies throughout the document. If there are sections or fields in the document to be deleted, contact Sue Dunsmoor or Mary Keul and ask them to delete that information for you.
Once an FBA or BIP is ‘Finalized,’ it can be revised at any time by checking the ‘Revision’ box. This opens the document up for editing. It does not change the state of ‘Finalized,’ as that is a one-time process.
IMPORTANT: Will I lose previous versions if I chose Revision?
The ‘history’ for both forms is kept in the archives ONLY WHEN the second behavior box on page B “Yes, behavior is a concern and will be addressed in the attached Functional Behavioral Assessment and Behavior Intervention Plan” is checked. Every time an IEP is archived, the current state of the FBA and BIP are included. Therefore when completing an amendment IEP to revise the FBA or BIP, the ‘history’ for each form would be archived as long as the second behavior box is checked. Additionally, if a revision occurs outside of an IEP review or amendment (ex.: only revising FBA/BIP forms without an amendment) or if a revision occurs and the second box on page B is not checked, the version will not be archived.
When Discontinuing a BIP:
If the team has determined there is no longer a need for a formal BIP, the team will select the appropriate box on page B of the IEP either indicating “Yes,” behavior is a concern and will be addressed in this IEP or “No,” behavior is not a concern. This will then also be reflected in the PWN indicating there is no longer a need for a BIP and the current BIP (date) will no longer be included as part of the current IEP.
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