Just So You Don’t Forget: Here’s Another Reminder About Mileage & Cell Phone Reimbursement Rates

Mileage Rate 
Effective July 1, 2015 the mileage reimbursement rate increased to $0.41 per mile. Miles driven through June 30, 2015 will be reimbursed at $0.39 per mile. Do not submit expense claims with dates crossing the new fiscal year. Use a separate expense claim if you still have reimbursable expenses, which occurred prior to July 1. Aug. 31 is the last date the Business Office will accept and process any claims for expenses occurring on or before June 30, 2015. 

Cell Phone Rate 
Although agency business-related cell phone minutes will continue to be reimbursed at $0.10 per minute, the Agency implemented a monthly cap on the number of minutes we will reimburse. As of July 1, 2015 the Agency will reimburse up to 500 minutes ($50) per month. Please submit your cell phone minutes monthly with the month identified in the description, for example, ‘Cell Phone Minutes – July’. Employees are still required to retain their cell phone bills along with other receipts in accordance with the Staff Handbook. 

If you have any questions about either of these reimbursements, contact Mary Heaberlin, Accounting Technician, at mheaberlin@heartlandaea.org or ext. 14818 or Brian Whalen, Business Manager, at bwhalen@heartlandaea.org or ext. 14005.