Reminder: Direct Deposit of Employee Expense Payments Coming Soon

Very soon agency employees will have a faster, more convenient way to be reimbursed for their expenses—direct deposit! Beginning September 6, 2013, the Agency will begin to use direct deposit for paying employee expense reimbursements—no more trips to the bank or the possibility of lost checks! This change will make handling employee expense reimbursements more convenient for both you and the Business Office, as time will be saved handling and stuffing checks and money will be saved on postage costs. 

All employees who currently receive their payroll deposits via direct deposit will automatically receive expense reimbursements via direct deposit as well. Your checking or savings account designated to receive your net pay for payroll direct deposit will be used for the direct deposit of expense reimbursements. You must have direct deposit set up for payroll in order to have expense reimbursements direct deposited. 

Expense reimbursements cannot be deposited to more than one bank account, and we cannot use a bank account that is not designated as your net payroll account. Expense reimbursements will continue to be processed on Fridays. Barring a federal holiday, the payments will appear in employee bank accounts the following Monday. 

You may opt out of receiving your expense payments through direct deposit. Click here for a form to fill out if you do not want to receive your expense reimbursement via direct deposit. Please email completed forms to Accounts Payable at acctspay@heartlandaea.org or through interoffice mail. Click here for a question and answer page relating to direct deposit of expenses. 

If you have any additional questions, contact Brian Whalen, Business Manager, at bwhalen@aea11.k12.ia.us or ext. 14005, Sheree Bergstrom, Accounting Technician, at sbergstrom@heartlandaea.org or ext. 14316 or Mary Heaberlin, Accounting Technician, at mheaberlin@heartlandaea.org or ext. 14818.