Reminder: Web IEP, IFSP & IMS Web System to Change July 1

The new IDEA release that encompasses the IEP, IFSP and IMS web program is scheduled to occur on July 1, 2013. On July 1st, the current web IEP and IFSP program will no longer be accessible. If you work with the current IEP program, you will need to pay attention to the following dates:

•    June 24, 2013: All IEP plans must be submitted by this date. 
•    June 27, 2013: All IEP plans must be implemented by this date. Any IEPs not implemented by this date will result in that student’s complete record NOT rolling over to the new program. All opened IEPs on this day will either be implemented or deleted to ensure all students and their complete records roll over to the new program.
•    June 28, 2013 at 4:00 p.m.: All systems will be shut down through June 30, 2013
•    July 1, 2013 at 7:00 a.m.: New IDEA and web system (IEP, IFSP, and IMS) will be up and running

Q: What does this mean for any IEP meetings scheduled for the week of June 23, 2013?
A: If you have an IEP meeting scheduled during the week of June 23, 2013, it must be submitted, approved and implemented by June 27, 2013. If it hasn’t been implemented by June 27, it will be saved as a pdf, emailed to the Primary Contact and deleted. It will have to be re-written on the new IDEA program after July 1, 2013, and go through the validation process on the new program. Any opened IEPs on June 27th will result in the student and any of his or her past IEPs not rolling over to the new program.

Q: What does this mean for any IEP meetings scheduled for the week of July 1, 2013?
A: The AEA practitioner/teacher will need to wait until the rollover is complete on July 1, 2013, at 7:00 a.m. to start a new IEP on the new IDEA program. It cannot be started in the old system and then rolled over. Any opened IEPs in the current program on June 27, 2013, for meetings occurring after July 1, 2013, will be deleted. Any opened IEPs on June 27th will result in the student and any of his or her past IEPs not rolling over to the new program.

Q: What about IFSPs?
A: IFSPs do not need to be implemented prior to the rollover. There can be opened IFSPs during June and July; however, there will be no access to IFSPs between June 28 and June 30, 2013.

**It is HIGHLY advised that no IEP meetings be scheduled between June 24 and July 3, 2013. If you choose to hold an IEP meeting between these days, remember that all IEPs started in the current program must be implemented before June 27th, and a new IEP cannot be started in the new program until July 1st.

If you have any questions, contact Sue Dunsmoor, Special Education Data Specialist, at sdunsmoor@aea11.k12.ia.us or ext. 11202 or Mary Keul, Special Education Data Specialist, at mkeul@aea11.k12.ia.us or ext. 14326.