Required For Staff Who Have Working Days Calendars: New Work Calendar Entry Function

The 2010-11 calendar has been added to the Employee Dashboard for all staff wh
o need to complete a calendar. The link to this function is found in the Calendar Online Forms folder on the LeaveOnline tab.







The calendar presented will be the default calendar based on the individual staff member’s pay assignment. This will look very similar to the online Calendar View function. However, functionality is built into the interface to allow the personalization of the calendar to reflect the staff member’s schedule. This is done by simply clicking on the day in question. Each time a day is clicked, it will change to one of the following:
• Blue X – represents a non-working day
• Green / – represents a half working day
• White Space – represents a full working day

Unpaid holidays are represented by a yellow H and paid holidays are represented by a yellow H followed by an asterisk (*). Sundays and holidays cannot be changed.

At the top of the screen two numbers will be presented. The number on the left is the number of working days based on the days selected as such. In other words, the total of the white spaces (full days) and green slashes (half days). The second number is the number of days expected to work based on the pay assignment. These two numbers must match when the calendar is submitted.

A help document named “Calendar Online Entry Documentation” is available on the Help tab. This document describes in detail all functions of the interface.

When the calendar is submitted, it will be routed to the staff member’s supervisor just as a leave request would be. And, just like a leave request, the supervisor will review the calendar and can approve or reject your calendar. Applicable e-mails are sent to the staff member and his or her need-to-know person.

Once approved, each 2010-2011 calendar can be viewed by the staff member who submitted the calendar, his or her supervisor and his or her need-to-know person. All subsequent changes to the 2010-2011 calendar must be submitted via the Calendar Exchange Online request system after July 1, 2010.

Working days calendars are due before you leave for the summer or June 10, 2010, whichever comes first.

All questions about this calendar system should be sent to Chrissy Bradley, Human Resources Specialist, at cbradley@aea11.k12.ia.us.