The next installment of our cost savings feature focuses on tips for make your meetings more affordable. Remember that these cost saving tips can make an impact, so please take them into consideration. You can make a difference!
*Share rides and/or use phone or Web-based conferencing when possible. This can save time and will cut down on mileage for those coming from out of town. If you aren’t comfortable with using iChat, Polycom, XMeeting, the ICN or Adobe Connect Pro for video conferencing, contact Tech Support for assistance.
*Save even more by using phone conferencing when video isn’t necessary. Audio conferencing uses less bandwidth than video conferencing. Bandwidth is expensive. Heartland’s cost for Internet and aggregation circuits for this year is $236,730. Contact your supervisor for the account code, PIN number and instructions for using ICN phone conferencing on demand.
*Go paperless at your meeting. Instead of printing the agenda and handouts for the meeting, post them on the Agency file server for participants to download prior to the meeting. If you’re having a small meeting and everyone has a laptop, ask participants to bring their computer to the meeting and pass around a flash drive so everyone can download the documents they need.
*Use a whiteboard or chalkboard instead of chart paper when possible, or use the Draw capabilities in Word and a projector. A box of 3M Post-It easel chart paper is $48 for 2 pads (30 sheets each) or $.80 per sheet. The lined Post-It chart paper is $55 for two pads or $.92 per sheet.
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