The new online purchase requisition system is up and running. When a supply or service is requisitioned on your behalf, you must approve the requisition on your Dashboard Tasklist before the purchase requisition can be processed. For example, if you need to register for a conference and your regional secretary creates a purchase requisition for your registration, you will need to go to your Tasklist on your IFAS Dashboard and approve the purchase requisition before it can flow on to the other approvers and eventually become a purchase order. The purpose of this approval is for you to verify "Yes, this is the good or service I need to obtain."
Tasklists have been added to everyone’s Dashboard. To approve a purchase requisition, go to your Dashboard and find your Tasklist. If there is a purchase requisition awaiting your approval, you will see "PR Online" in your Tasklist. Click on the "PR Online" to go to the approval page. On the left will be a list of purchase requisitions awaiting your approval. On the right will be detailed information about the first PR in the list. To see details for a different purchase requisition, click on the PR number and detailed information will change to that PR.
When you are ready to approve or reject a PR, click in the check box to the left of the PR number in the left-hand list. This will notify IFAS you are ready to act on that PR. Then click the green check to approve the PR or click the red X to reject the PR. A screen will appear where you can write comments giving the reason for the rejection. If approving the PR, you can leave the comments blank. Then click submit below the comments box. Your purchase requisition is now speeding on its way to the appropriate management staff member for approval. Eventually it will end up in the Business Office where it is turned into a purchase order.
If you have asked for a good or service, such as an interpreter, reference books, registrations or fluency timers, you need to watch your Dashboard so you can approve the purchase requisition. If the purchase requisition is on your Tasklist for more than 24 hours, you will be notified by e-mail to check your Tasklist.
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