Modifications Made to the ExpenseOnline System

Beginning today (July 13), a few modifications have been made to the ExpenseOnline system. These modifications include the following:

• You no longer need to enter a report date when creating your claim. The management of this date will be handled behind the scenes.
• The “Comments” field on the claim is now named “Assigned Office.” You are expected to enter your assigned office in this field.
• The order of the data entry fields on the detail screen has been rearranged. The order is now: Date, Description, Quantity, Amount, Account Code and Account Type.
• The Submitted Expense Reports page will now list claims up to 18 months old.
• A legend has been added to the Submitted Expense Reports page that lists the different statuses a claim can have.
They are the following:

- EN – Open
- AP – Submitted for Approval (Waiting approval by approver)
- RV – In Review (Approved by approver, waiting approval by Business Office)
- RC – Review Complete (Approved by Business Office)
- DS – Distributed/Paid
- OH – On Hold – (Business office waiting for additional information)

The help documentation available on the “Help” tab of your IFAS Dashboard includes these modifications and detailed instructions for use of the system. The intention of these modifications is to improve the functionality of the ExpenseOnline system and make it easier to use. If you have any questions, problems or concerns, please contact Rod Howell at rhowell@aea11.k12.ia.us or at ext. 14599.