Payroll Dates & Information for 2009

Due Dates
Staff members frequently inquire when timesheets, addendum pay forms, direct deposit forms, income tax withholding forms and other changes need to be turned in to the Payroll Dept. in order to be processed for a particular pay date. To assist in your planning, below is a list of 2009 pay dates and corresponding due dates. Payroll needs to receive all information by the end of the day on the due date to ensure payments and/or changes are made on the corresponding pay date. Any information received in Payroll after the due date may be processed during the next payroll cycle.

For those staff members paid from a timesheet or addendum pay form, please keep in mind these items are to be completed, signed by a supervisor and submitted to Payroll within four working days after the end of the pay period. Any forms received after the due date may be processed on the next payroll.

Pay Dates & Due Dates
The first column lists pay dates and the second column lists due dates.
01/15 01/07
01/30 01/21
02/13 02/05
02/27 02/19
03/13 03/05
03/31 03/19
04/15 04/06
04/30 04/21
05/15 05/06
05/29 05/21
06/15 06/04
06/30 06/19
07/15 07/07
07/31 07/21
08/14 08/06
08/31 08/20
09/15 09/07
09/30 09/21
10/15 10/06
10/30 10/21
11/13 11/05
11/30 11/19
12/15 12/04
12/31 12/21

Addendum & Overtime Forms
As noted above, these forms are to be completed, signed by a supervisor and submitted to Payroll within four working days after the end of the pay period. Once a supervisor has signed these forms, the supervisor will return the pink copy of the form to the employee for their records. For addendum forms, the white and yellow copies are both to be submitted to Payroll. For overtime forms, only the white copy is to be submitted to Payroll.

PDF/Faxed Timesheets
Questions have been raised about the use of PDF or faxed copies of timesheets. We recognize geographic location sometimes makes it difficult for employees and supervisors to consistently have timesheets to Payroll within four working days after the end of the pay period. Payroll will process pay from a PDF or faxed copy (a PDF copy is preferred) of the timesheet (must be signed by the employee and supervisor) so there is no delay in payment. However, the original copy of the timesheet must still be sent to Payroll for its permanent records.

Questions
Please contact Jami Johnson at ext. 14311 or Steve Jordan at ext. 14908 if you have any questions about payroll or forms.