Your Help Is Needed: Guidance on Turning in Receipts for Reimbursement

With the Agency’s new policy of providing receipts for all work-related expenditures, comes some new challenges. The Business Office requests your assistance with the following: 

• Ask for separate receipts for alcohol purchases, as alcohol is not reimbursable. 
• When traveling with family, ask for separate receipts for costs incurred by family members, as they are not reimbursable. 
• When traveling with a group of staff, ask for separate receipts for costs incurred by individual staff members, so everyone’s items can be accounted for. 
• Scan meal receipts into separate PDF files for each day of travel. 
• Reminder: Meal expense limits apply to each day. Actual costs are reimbursed up to the daily limit, and no amounts carry over to a subsequent travel day. 

We realize this requires some pre-planning and follow-up work on your part, but following this guidance will make the Business Office’s task of reviewing dozens of receipts each week a bit easier. We appreciate your efforts to help us get your reimbursements to you efficiently and quickly.